* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. WELCOME [00:00:01] BACK. IT'S BEEN A WHILE. ALL RIGHTY. [CC Briefings 07212026] WE'LL GET KICKED OFF WITH STAFF PRESENTATIONS, DOWNTOWN CONSTRUCTION UPDATE, A LOT OF DIRT FLYING. YES, SIR. AND WE ARE GONNA TALK ABOUT MOST OF IT TODAY, MAYOR AND COUNCIL. ON BEHALF OF THE CITY MANAGER, I AM PLEASED TO PROVIDE YOU WITH AN UPDATE ON WHAT IS GOING ON DOWNTOWN WITH ALL OF OUR VARIOUS CONSTRUCTION PROJECTS. AS YOU HAVE SEEN, I'M SURE EARLIER TODAY, WE ARE IN THE MIDDLE OF THE PHASE THREE OF THE CALVARY SITE PREPARATION. THIS SHOULD BE COMPLETED, UM, END OF AUGUST, EARLY SEPTEMBER, DEPENDING ON WEATHER. AND WE ARE NEARING COMPLETION ON THE STAGE AND LIBERTY BELL. AND I AM PLEASED TO REPORT THAT WE ARE AHEAD OF SCHEDULE. SO IT MAYBE JUST A COUPLE DAYS, BUT WE WILL TAKE IT. SO, UM, THE RIBBON CUTTING EVENT RIGHT NOW IS SCHEDULED FOR AUGUST 29TH AT 7:00 PM IT SHOULD BE ON YOUR CALENDARS ALREADY. OF COURSE, THAT'S DEPENDENT ON WEATHER, BUT RIGHT NOW IT'S LOOKING GOOD. YEAH, LET'S HOPE WE GET RAIN . WE MAY BE BETWEEN NOW AND APRIL. YEAH, . UM, THE JEFFERSON RECONSTRUCTION PROJECT IS ACTUALLY ON THE AGENDA TONIGHT AND THIS IS THE KICKOFF OF THE FIRST CONSTRUCTION PROJECT OF OUR DOWNTOWN RECONSTRUCTION, UM, PROJECTS. WE WENT TO CCDC EARLIER THIS WEEK. AS I SAID, IT'S ON CITY COUNCIL TONIGHT FOR YOUR CONSIDERATION. IF IT PASSES, THE CONSTRUCTION WILL START IN EARLY FALL WITH ABOUT A YEAR, YEAR AND A HALF OF CONSTRUCTION. SO WE'RE PROJECTING END WINTER OF 2027. THIS IS MY FAVORITE PART, WHICH IS THE, TO, UH, TALK ABOUT THE MONEY . UM, THE DESIGN COSTS ABOUT $500,000 AND CONSTRUCTION IS ABOUT $4.1 MILLION. WE WERE ABLE TO SECURE TWO DIFFERENT REIMBURSABLE GRANTS. ONE FROM DALLAS COUNTY AND ONE FROM THE RTC, SO THAT FOR THE CONSTRUCTION PORTION OF THE CONTRACT, WE ARE ACTUALLY NOT GONNA BE OUT REALLY ANY MONEY AT ALL. SO WE PUT IN MONEY FOR THE DESIGN AND, UM, THE REST OF IT WILL BE REIMBURSED, WHICH IS FABULOUS. NEXT ON THE LIST IS JEFFERSON AND MAINE, THE BIG ROUNDABOUT. THAT'S KIND OF THE SWITCHING STATION OUT BY, UM, BY, BY WHERE MAINE AND JEFFERSON SWITCH OR SPLIT. AS A REMINDER, THIS IS THE SCHEMATIC OF WHAT IT'S GONNA LOOK LIKE. IT'S GONNA BE A BIG OLD ROUNDABOUT. WE HAVE ALSO SECURED SOME GRANTS FOR THAT AS WELL. WE HAVE A DALLAS COUNTY GRANT. WE HAVE A TECH STOCK GRANT, AND WE HAVE AN RTC GRANT. SO THE CITY FUNDS, IT'S ABOUT $11.5 MILLION PROJECT, AND WE AS THE CITY ARE PUTTING IN ABOUT $1.6 MILLION, THE REMAINDER OF WHICH WILL BE REIMBURSED. WE ARE HOPING TO ADVERTISE AND DO A BID OPENING IN FALL OF 2026, UM, WITH THESE TYPES OF PROJECTS BECAUSE WE'RE GETTING TECH STOP FUNDING. IT'S ALL DEPENDENT ON THEIR REVIEW AND CONCURRENCE. UM, WE'LL, WE'LL BE GOING TO CCDC AND CITY COUNCIL EARLY WINTER OF THIS YEAR WITH A CONSTRUCTION START ALSO WINTER OF THIS YEAR AND ENDING WINTER OF 27 OR SPRING OF 28. AND THEN WE GET TO THE MAIN EVENT, WHICH IS THE MAIN STREET CORE CONSTRUCTION. NORTHWEST SIX TO BELTLINE WILL BE THE MAJOR RECONSTRUCTION THAT WE WILL BE DOING. WE ARE TARGETING FOR THAT PORTION OF THE WORK SUMMER OF 2027 THROUGH SUMMER OF 2029. I DO WANT TO POINT OUT THAT WE WILL BE DOING A, UM, A MILL AND OVERLAY FROM NORTHWEST SIX TO 1 61. SO THAT WILL BE HAPPENING AFTER, BUT THAT WILL BE KIND OF IN FA IN PHASES SO THAT WE, THERE WON'T BE ANY MAJOR SHUTDOWNS THROUGH THAT PORTION OF THE, OF THE WORK. WE ARE IN THE MIDDLE OF WORKING WITH TXDOT ON, THEY'RE, THEY'RE IN THE PROCESS OF REVIEWING THE SCHEMATIC PLANS. WE ARE UPDATING AND FINALIZING THE COST SHARING AGREEMENTS. AND ONCE WE HAVE ALL OF THAT FINALIZED, WE WILL BE PRESENTING YOU A SIMILAR PRESENTATION ON THE MAIN STREET CORE CONSTRUCTION IN THE FALL. AND WE ARE GONNA BE DOING A LOT MORE TALKING ABOUT DOWNTOWN COMING HERE IN THE NEXT FEW MONTHS. SO WE WILL BE AGAIN, TALKING ABOUT THE MAIN STREET CORE CONSTRUCTION, THE SOURCES AND USES OF THE FUNDS, THE BACKDOOR PROGRAM, THE CALVARY REDEVELOPMENT. WE'RE EXCITED TO BE SOON. HOPE TO SHARE SOME NEWS THERE. UM, AND OF COURSE, MAIN STREET MAGIC YEAR TWO, WE'LL BE TALKING ABOUT WHAT WE HAVE PLANNED FOR THAT. AND OF COURSE, WE WANNA BE SURE THAT WE'RE, UM, ADDRESSING THE DOWNTOWN BUSINESS RETENTION AND ATTRACTION STRATEGIES DURING CONSTRUCTION. [00:05:03] WITH THAT, I WILL TAKE ANY QUESTIONS OR COMMENTS. I DON'T SEE ANY LIGHTS. THANK YOU, MEGAN. THANK YOU. IT'D BE GOOD TO GET GET IT STARTED. YES, SIR. OKAY. GOOD AFTERNOON, MAYOR AND COUNCIL. I'M CAROL DRE, DIRECTOR OF TRANSPORTATION AND MOBILITY DEPARTMENT. YOU'VE ALREADY GOT THIS TO THIS PRESENTATION TO YOU, BUT LET ME GIVE YOU THE REST OF THE DETAILS HERE. UM, I'M GONNA PROVIDE AN UPDATE ON THE CITY'S COMPREHENSIVE STREET ASSESSMENT STUDY THAT'S BEEN UNDERWAY OVER THE LAST SEVERAL MONTHS. AND THIS ASSESSMENT HAS IDENTIFIED THE STREETS IN THE GREATEST NEED OF MAINTENANCE AND PROVIDES US WITH A DATA-DRIVEN APPROACH FOR INVESTING OUR STREET MAINTENANCE SALES TAX FUNDS. LET'S BRIEFLY TALK ABOUT HOW WE PRIORITIZED THEM. THE PAYMENT CONDITION INDEX, WHICH IS ARRANGED FROM ZERO TO A HUNDRED, AND IT MEASURES THE OVERALL CONDITION OF THE PAVEMENT BY EVALUATING THE TYPE AND SEVERITY OF THE DISTRESS DISTRESSES IN EACH SEGMENT. WE ALSO CONSIDER THE TRAFFIC VOLUME AND CLASSIFICATION FOR PRIORITIZATION. NEXT IS PROJECT READINESS SUCH AS UTILITY CLEARANCE AND OF COURSE, AVAILABLE BUDGET. THE PROCESS ENSURES WE MAXIMIZE OUR INVESTMENT WHILE MAKING DECISIONS BASED ON OBJECTIVE ENGINEERING DATA. WE APPROVED THE POLICY RECENTLY. THE QUICK OVERVIEW IS THAT THE GOAL IS TO APPROVE THE, OF THE APPROVED POLICY IS TO MAINTAIN A TRANSPARENT, CONSISTENT, AND EQUITABLE PROCESS. WE COMPLETE A CITYWIDE PAVEMENT ASSESSMENT ON A REGULAR CYCLE AND BRING PROJECTS TO COUNCIL ANNUALLY FOR APPROVAL. WHILE THE RANKINGS ARE DATA DRIVEN, WE MAINTAIN FLEXIBILITY TO ADDRESS SAFETY CONCERNS, EMERGENCIES OR COORDINATE WITH UTILITY AND CAPITAL PROJECTS AS NECESSARY. AND THE IMPORTANT POINT IS THAT EVERY STREET'S EVALUATED USING THE SAME OBJECTIVE CRITERIA. AND OVER TIME THE PROGRAM REMAINS FAIR ACROSS THE ENTIRE CITY. AND HERE IS THE LIST, IT'S READY TO GO. WE PULLED THE TOP 30, I SAY BOTTOM, BOTTOM 30, TOP 30 WORST STREETS, HOWEVER YOU WANNA LOOK AT THAT. UM, AND FROM THAT, THESE 20 ARE CLEAR FROM UTILITY CONFLICTS. THIS SLIDE SHOWS THE 20 HIGHEST IN ALPHABETICAL ORDER SEGMENTS THAT ARE CLEAR OF CONFLICTS READY FOR CONSTRUCTION. THESE PROJECTS, WE ARE PREPARED TO BEGIN IMMEDIATELY USING FY 26 STREET MAINTENANCE SALES TAX FUNDING PENDING YOUR CONCURRENCE. THESE STREETS REPRESENT THE HIGHEST PRIORITIES THAT CAN MOVE FORWARD TODAY WITHOUT DELAYS FROM UTILITY RELOCATES OR OTHER CONFLICTS. NEXT LIST IS THE REMAINDER OF THE 30. NOW THESE STREETS ALSO RANK AMONG THE HIGHEST. OF COURSE, THEY WERE PART OF THE 30 WORST, BUT THEY CURRENTLY HAVE UTILITY CONFLICTS OR OTHER ISSUES THAT MAKE SIMPLE MAINTENANCE NOT APPROPRIATE RIGHT NOW. SO AS WE WORK THROUGH THOSE CONFLICTS, MANY OF THESE QUARTERS MAY BE BETTER ADDRESSED AS FUTURE CAPITAL IMPROVEMENT PROGRAM RECONSTRUCTION PROJECTS RATHER THAN A MAINTENANCE OVERLAY. THIS MAP SHOWS ALL THE TOP 20 PRIMARILY IN OF COURSE, DISTRICTS THREE, FIVE AND ONE. KIND OF HOW WE KNEW WHERE THEY WOULD BE. IT ENCOMPASSES, ENCOMPASSES THE CITY'S OLDEST ROADWAY INFRASTRUCTURE. THIS REFLECTS THE CITYWIDE ASSESSMENT RESULTS AND DEMONSTRATES THAT PROJECT SELECTION IS BASED ON PAVEMENT CONDITION AND ENGINEERING CRITERIA RATHER THAN GEOGRAPHIC AREA. SO ULTIMATELY, WE'RE READY TO GO WITH COUNCIL'S. CONCURRENT STAFF IS PREPARED TO BEGIN DELIVERING THESE MAINTENANCE PROJECTS IMMEDIATELY USING THE FY 26 STREET MAINTENANCE SALES TAX FUNDS. AND IN, UH, SEPTEMBER, WE'LL ALSO RETURN WITH A COMPREHENSIVE FIVE YEAR PAVEMENT MANAGEMENT PLAN THAT WILL OUTLINE FUTURE MAINTENANCE AND RECONSTRUCTION PRIORITIES, GIVING YOU A LONGER TERM ROADMAP FOR PRESERVING AND IMPROVING THE STREET NETWORK. AND WITH THAT, UH, WE'RE REQUESTING YOUR CONCURRENCE ON THESE 20 PROJECTS AND WE'D BE HAPPY TO ANSWER ANY QUESTIONS. COUNCIL MEMBER SHOTWELL CAROL? MM-HMM . YOU SAY FY 26. IS IT FY 26 OR IS IT IT IS 26 FY 25 AND 26. NO, IT IS, IT IS ALL 26 25 FUNDS WERE SPENT. OKAY. REMEMBER WE STARTED THIS AT THE BEGINNING OF FY 26, THE STUDY. OKAY. FY SO YES, WE, ONE YEAR WE DIDN'T SPEND ANY, THAT'S THIS CURRENT YEAR, WHICH DOESN'T END UNTIL NINE 30. SO THOSE FUNDS ARE HERE. WE CAN GET STARTED ON THESE AND THEN BE COMING RIGHT BEHIND IT WITH THE 27 MONEY. AND THEY WILL HAVE SOME TIME. WE MIGHT BE CONCURRENT. I'M SURE WE'LL BE CONCURRENT. SO WE'LL HAVE, WE'LL HAVE MORE MONEY IN SEPTEMBER, OCTOBER. RIGHT. OKAY. THESE ARE THE 26TH THAT WE PUT OFF WHEN WE DISCUSSED IT WITH YOU GUYS TODAY, THE STUDY. I KNOW WE, WE LEFT A YEAR OUT AND WE KNEW THAT WE'D [00:10:01] END UP WITH TWO YEARS BANGING UP AGAINST EACH OTHER. RIGHT, RIGHT. EXACTLY. THANKS FOR REMINDING US OF THAT, TONY. I'VE FORGOTTEN THAT ALSO, WHILE TONY MENTIONED THAT, UH, WHEN WE DID THE CAPITAL IMPROVEMENT LIST THE OTHER DAY, WE WERE, WE DIRECTED Y'ALL NEXT YEAR TO GIVE US THAT AHEAD OF TIME. SO LET'S, LET'S DON'T FORGET THAT. SO WE'LL HAVE TIME TO, UH, DO SOME HORSE TRAINING EVEN TO THE FACT WHERE IF WE WANNA SWAP A, UH, COMPUTER FOR A STREET. OKAY. THAT'S ENOUGH. I MEAN, ANY, ANYTHING ON ANYTHING ON THE CIPS, ANYTHING ON THE CIP P IS AVAILABLE TRUE. BASED ON WHAT OUR WANTS. TRUE. THAT'S MY POINT. EXACTLY. YOU CAN'T DO MUCH OF A STREET WITH ONE COMPUTER, BUT Y'ALL KNOW WHAT I MEAN. SO WE LOOK AT IT. DON'T WE? CAN WE MAY, WE CAN, WE MAY DO SOME SWAPPING, BUT WE DIDN'T HAVE TIME TO THIS YEAR, SO WE WANT TIME TO NEXT YEAR. HMM. UM, I SEE, UH, YOU HAD A HARD TIME COUNCIL MEMBER, DEPUTY MAYOR PROTE DECIDING WHICH ONES TO DO IN YOUR DISTRICT. YES, I DID. OKAY. THANK YOU FOR YOUR HARD WORK ON IT. UH, BECAUSE I NOTICED IT WAS 1 3 5 AND 2, 4, 6, 1 10. YEAH. . YEAH. WELL, WE, WE DID, WE NEED TO SPEND THE MONEY WHERE YEAH, YEAH, YEAH, IT IS. THAT WAS PREVIOUS ONE. UM, COUNCIL MEMBER CLEMSON DISTRICT 1 3 5. YES. THANK YOU, MAYOR. I JUST WANTED MS. RAY TO NOTICE THAT EL PASO STREET IS ON THE LIST AND READY TO GO. YOU CAN TURN THAT CARD BACK IN. . I DON'T SEE ANY OTHER LIGHTS. THANK YOU. MM-HMM . THANK YOU VERY MUCH. ALL RIGHT. ITEM THREE. GOOD AFTERNOON, MAYOR AND COUNCIL. MONA LISA GALICIA, CITY SECRETARY, UH, AND, UH, DEPUTY CITY SECRETARY KRISTEN DOWNS. WE'LL BE PRESENTING TODAY INFORMATION ON A PROPOSED RESOLUTION TO STREAMLINE THE CITY'S RECEIPT AND PROCESSING OF PUBLIC INFORMATION REQUEST. AS A NOW 200,000 PLUS POPULATION CITY, OUR RESIDENTS IN THE GENERAL PUBLIC SEEM EXCITED AND MORE ENGAGED WITH TOPICS, INCLUDING EVERYTHING FROM DEVELOPMENT, CONTRACTS, PARKS AND REC, ELECTIONS, PUBLIC INFRASTRUCTURE, AND BEYOND. IN ORDER TO STREAMLINE THE PUBLIC INFORMATION REQUEST PROCESS AND TO CONTINUE TO PROVIDE THAT RAVING FAN SERVICE THAT WE LOVE, THE PROPOSED RESOLUTION WILL ALLOW FOR IMPROVED SERVICE AND OPERATIONAL EFFICIENCY. KRISTEN MAYOR, MEMBERS OF COUNCIL TONIGHT, I'D LIKE TO PRESENT THE RESOLUTION DESIGNATING AN OFFICIAL SUBMISSION METHODS FOR PUBLIC INFORMATION REQUEST IN ACCORDANCE TO CHAPTER 5 5 2 OF THE TEXAS GOVERNMENT CODE. THE PURPOSE OF THIS RESOLUTION IS TO CREATE A MORE CONSISTENT, EFFICIENT, AND RELIABLE PROCESS FOR BOTH THE PUBLIC AND THE CITY STAFF. BEFORE DISCUSSING THE RESOLUTION ITSELF, I'D LIKE TO PROVIDE A LITTLE BIT OF BACKGROUND ON WHY THIS RESOLUTION IS BEFORE YOU. UNDER OUR CURRENT PROCESS, PUBLIC INFORMATION REQUESTS MAY BE SUBMITTED THROUGH MULTIPLE DEPARTMENTS THROUGH A VARIETY OF WAYS WHILE THE CITY SECRETARY'S OFFICE ALREADY COORDINATES MOST REQUESTS. THE INTAKE PROCESS CAN BE VER, CAN VARY DEPENDING ON WHERE THIS REQUEST IS INITIALLY RECEIVED. UNDER THE PROPOSED PROCESS, WE'RE NOT CHANGING THE PUBLIC INFORMATION ACT, WE'RE SIMPLY ESTABLISHING DESIGNATED SUBMISSION METHODS AND A CENTRALIZED INTAKE PROCESS. THIS AUTHORITY WAS PROVIDED BY THE TEXAS LEGISLATION THROUGH AMENDMENTS TO CHAPTER 5 5 2 IN 2019, ALLOWING FOR GOVERNMENTAL BODIES TO FORMALLY DESIGNATE HOW PUBLIC, UM, INFORMATION REQUESTS ARE SUBMITTED. REQUESTS WILL COME THROUGH THE DESIGNATED, UM, AREAS AND THEN BE ROUTED TO THE APPROPRIATE APARTMENTS FOR RESPONSES. THIS SLIDE HIGHLIGHTS SOME OF THE KEY OPERATIONAL DIFFERENCES BETWEEN OUR CURRENT PROCESS AND THE PROPOSED PROCESS. TODAY, PUBLIC INFORMATION REQUESTS MAY BE SUBMITTED BY EMAIL, HAND DELIVERY DIRECTLY TO INDIVIDUAL DEPARTMENTS OR EVEN ELECTED OFFICIALS. WHILE OUR DEPARTMENTS DO AN EXCELLENT JOB RESPONDING TO REQUESTS, HAVING MULTIPLE INTAKE POINTS CAN MAKE IT MORE CHALLENGING FOR A CONSISTENT TRACK. TRACK REQUESTS COORDINATE COMMUNICATION AND ENSURE THAT EVERY REQUEST FOLLOWS THE SAME WORKFLOW. MM-HMM . ANOTHER OPERATIONAL CHALLENGE WITH MULTIPLE SUBMISSION METHODS IS IF THE EMPLOYEE, IF A REQUEST IS SENT TO AN EMPLOYEE INDIVIDUALLY AND THAT EMPLOYEE IS OUT ON VACATION FOR TRAINING OR AN ABSENCE, THAT REQUEST REQUESTS [00:15:01] MAY NOT BE IMMEDIATELY SEEN. WHILE STAFF DOES WORK DILIGENTLY TO RESPOND, RELYING ON INDIVIDUAL RECIPIENTS CREATES FOR AN UNNECESSARY OPERATIONAL RISK FACTOR. SO THE ADOPTING THE RESOLUTION IS THE FIRST STEP. THE SUCCESSFUL IMPLEMENTATION DEPENDS ON ENSURING BOTH OF OUR EMPLOYEES AND OUR PUBLIC STAFF UNDERSTAND THE NEW SUBMISSION PROCESS. OUR GOAL IS TO MAKE IT EASY FOR RESIDENTS TO KNOW EXACTLY HOW TO SUBMIT PUBLIC INFORMATION REQUESTS WHILE ENSURING EMPLOYEES THROUGHOUT THE ORGANIZATION CONSISTENTLY DIRECT REQUESTERS TO THE DESIGNATED METHODS TO SUPPORT IMPLEMENTATION. STAFF ACROSS THE ORGANIZATION WILL RECEIVE DEPARTMENT TRAINING SESSIONS, QUICK REFERENCE MATERIALS, EMAIL COMMUNICATIONS, AND CUS CUSTOMER SERVICE GUIDANCE TO HELP ENSURE REQUESTS ARE HANDLED CONSISTENTLY ON THE PUBLIC SIDE. WE'VE ALREADY BEGUN IMPROVING OUR ACCESS OR IMPROVING OUR ACCESS BY SIMPLIFYING THE WEBSITE NAVIGATION AND MAKING PUBLIC INFORMATION REQUEST CENTER EASY TO FIND WITH ONLY TWO CLICKS, WE'LL CONTINUE OUR PUBLIC OUTREACH WITH SOCIAL MEDIA CAMPAIGN PUBLIC SERVICE ANNOUNCEMENTS. I MISSED THE PROPOSED. SO WHAT IT DOES IS IT OFFIC, IT OFFICIALLY DOES ONE OFFICIAL EMAIL ADDRESS, ONE OFFICIAL MAILING ADDRESS IT DESIGNATED HAND DELIVERY LOCATIONS TO OUR CITY SECRETARY'S OFFICE AND POLICE RECORDS. AND IT IT, IT DESIGNATES OUR PUBLIC INFORMATION OFFICER AS THE CITY SECRETARY. SO THE BENEFITS OF THIS IS TO PROMOTE CONSISTENCY BY DIRECTING REQUESTS THROUGH DESIGNATED SUBMISSION METHODS. WE IMPROVE TRACKING AND APPROPRIATE COST RECOVERY SUPPORT COMPLIANCE WITH STATE LAW, AND WE REDUCE THE RISK OF MISSED DEADLINES AND IMPROVE OPERATIONAL EFFICIENCY. MOST IMPORTANTLY, IT CREATES A CLEARER PROCESS FOR OUR RESIDENTS AND OUR, AND A MOST CONSISTENT PROCESS FOR OUR CITY STAFF. THE IMPLEMENTATION TIMELINE IS RIGHT HERE, AND AS YOU CAN SEE IS AUGUST 4TH. WE WILL BRING THE RESOLUTION FOR COUNCIL TO CONSIDER IT WITH AN EFFECTIVE DEAD, UH, EFFECTIVE DATE OF SEPTEMBER 1ST. AND PRIOR TO THAT WE WILL HAVE, UM, THE EMPLOYEE TRAINING IN PUBLIC OUTREACH PROGRAM. MAY MAYOR. COUNSEL, THAT CONCLUDES MY PRESENTATION. ANY QUESTIONS? DEPUTY MAYOR. PROTI. UH, THANK YOU MAYOR. UH, THANK YOU GUYS FOR THE PRESENTATION. YOU HAD MENTIONED THERE'S A INCREASE OF THESE REQUESTS. UH, WHAT'S THE INCREASE BY COMPARED TO PREVIOUS YEARS? ARE YOU ABLE TO SAY YES, SIR. SO, UM, IN 2025 WE RECEIVED 1,919 GENERAL PUBLIC INFORMATION REQUESTS. THIS DOES NOT INCLUDE POLICE RECORDS AND SOME OF THE HIPAA RECORDS THAT FLOW THROUGH TO THE FIRE DEPARTMENT. THESE ARE GENERAL REQUESTS GOING ACROSS OTHER DEPARTMENTS. UM, SO OUR OFFICE WORKED, UH, WITH THE DEPARTMENTS TO PROCESS THOSE. CURRENTLY WE ARE ON TRACK TO HAVING ABOUT THE SAME. SO CURRENTLY WE HAVE JUST UNDER A THOUSAND REQUESTS RECEIVED. OKAY. AND OF THOSE REQUESTS, WHAT'S THE PERCENTAGE OF THE INFORMATION BEING PICKED UP BY THE REQUESTER? SO TYPICALLY MOST REQUESTERS ARE REQUESTING AN ELECTRONIC COPY OF WHATEVER WE HAVE. SO IT'S NOT REALLY A COPY, LIKE A PAPER COPY. UM, BUT IT STILL DOES TAKE, UH, STAFF TIME, A LOT OF STAFF TIME TO MM-HMM . FIND THE RECORDS, MAKE SURE THEY'RE ORGANIZED. UM, THEY CAN PICK UP A THUMB DRIVE EVEN IF THEY WANT TO DO AN ELECTRONIC, UH, VERSION OF IT, BUT JUST PICK UP A THUMB DRIVE. SO THERE'S DIFFERENT METHODS OF HOW THEY CAN RECEIVE THE INFORMATION. AND NONE OF THAT WILL CHANGE. IT'LL ALL REMAIN THE SAME, UH, FOR THIS PROCESS. IT'S JUST STREAMLINING HOW WE PROCESS IT IN THE BACKEND. AND THIS IS THE FREE SERVICE TO OUR CITIZENS OR ANYONE? YES, SIR. IT'S PART OF WHAT WE DO. I THOUGHT WE'D CHARGED IF IT WAS OVER A CERTAIN AMOUNT OF PAPER. PAPER. YES SIR. YES. THE ELECTRONIC, WE DO NOT CHARGE. SO WE ALSO CHARGE FOR LABOR. SAY AGAIN? WE ALSO DO CHARGE FOR LABOR. WHEN DO YOU DETERMINE THAT? YES. SO TYPICALLY WE WORK WITH OUR CITY ATTORNEY'S OFFICE TO DETERMINE WHETHER OR NOT A REQUEST IS GOING TO REQUIRE MULTIPLE DEPARTMENTS RESPONDING. AND IF THOSE RECORDS ARE KEPT IN-HOUSE AND CAN QUICKLY BE RETRIEVED AND SENT OFF TO THE REQUESTER, NO REALLY NO CHARGE. THE CHARGE COMES IN WHEN IT TAKES LONGER THAN 30 MINUTES IF THE RECORDS ARE VOLUMINOUS AND WE HAVE TO MAYBE SEARCH OFFSITE, UM, FOR SOME RECORDS THAT MAY BE KEPT OFFSITE. SO THAT'S WHERE THE, THE LABOR COMES IN, SIR. SO WHAT WOULD BE THE, FOR THE, WHAT WOULD BE THE AVERAGE COST OF SOMEONE THAT WE'RE CHARGING SOMEONE $20 $30? IT'S, IT'S $15 AN HOUR DEPENDING ON THE AMOUNT OF TIME. SO IF SOMETHING TAKES FOUR HOURS, THEN WE'LL CHARGE $60. SO WHERE, AND THAT'S WHETHER WE GIVE IT TO 'EM IN PERSON [00:20:01] OR ELECTRONICALLY? YES. AND WHERE DID THE $15 COME FROM? HOW DO WE DETERMINE IT'S $15 AN HOUR KNOWING THAT THE MINIMUM WAGES IN THE CITY IS HIGHER THAN THAT. THE TEXAS PUBLIC INFORMATION ACCESS THAT AND THEN WE ADOPT THAT. OH, THAT MAKES IT EASY. YEAH, WE DON'T LIKE IT. IT MAKES IT EASY. YEAH. IT'S A STATE. SO DO WE HAVE ANY REQUESTS THAT'S BEEN REQUESTED AND THEY HADN'T PAID FOR IT? AND WHAT DO WE DO WITH THOSE? IF THEY DON'T RESPOND WITHIN 61 DAYS, IT'S CONSIDERED CLOSED. HAVE YOU ALREADY GIVEN THEM THE ELECTRONIC FILE? NO, SIR. NOT UNTIL THEY PAY. THANK YOU. THEY EITHER HAVE TO PAY A DEPOSIT OR THEY HAVE TO LET US TO CONTINUE. THANK YOU. THAT'S IF THE COST EXCEEDS $40 AND REQUIRES A COST ESTIMATE. IF THE COST IS BELOW $40, THEY MAY ACTUALLY RECEIVE THE RECORDS PRIOR TO PAYMENT BEING MADE. I UNDERSTAND. AND IF, IF THEY DON'T PAY AND THEY BUILD UP DEBT, WE'D FINALLY QUIT DOING IT UNTIL THEY PAY. ONCE THEIR BALANCE REACHES A HUNDRED DOLLARS, WE'RE PERMITTED TO WITHHOLD REQUESTS. THANK YOU. ONE OF THE PROBLEMS WE HAVE RIGHT NOW IS WITH EMAILS, A LOT OF TIMES WE'RE NOT ABLE TO CALCULATE ALL THE REQUESTS TO DETERMINE THE APPROPRIATE CHARGES. OKAY. THIS WAS A GOOD STEP IN THE RIGHT DIRECTION THOUGH. YES, SIR. DEPUTY MAYOR PROAM, YOU GOOD? UH, COUNCIL MEMBER ADAMS. SO JUST TO PIGGYBACK FIRST EXCELLENT PRESENTATION. THANK YOU. AND I THINK WE'RE GOING IN THE RIGHT DIRECTION. UM, I'M WANTING TO PIGGYBACK ON, UM, COUNCIL MEMBER JOHNSON, WHEN WE'RE TALKING ABOUT THE AVERAGE COST. SO WHAT IS THAT AVERAGE COST OF, UM, A REQUEST THAT REQUIRE, AND I'M JUST IN GENERAL, WHEN IT REQUIRE DOCUMENTATION, PAPER COSTS AS WELL AS LABOR? WELL, THERE'S NOT REALLY AN AVERAGE COST. I WILL TELL YOU SINCE I'VE BEEN HERE. IN MY EXPERIENCE, A LOT OF TIMES WE DON'T CHARGE BECAUSE WE'RE ABLE TO PRODUCE THE RECORDS AS IS WITH OUR LASER FISH AND OUR RETENTION PROCESS. UM, NOW WHEN SOMEBODY GOES AND THEY ASK FOR, LET'S SAY WE WANT ALL EMAILS THAT WERE EMAILED TO MISS, UH, COUNCIL MEMBER ADAMS, THAT'S WHERE THE PRICE HAS COME BECAUSE THEN YOU HAVE TO GET WITH IT AND THEY HAVE TO DO A SEARCH. AND THEN WE HAVE TO SIT THERE AND WE HAVE TO LOOK AT EVERY EMAIL AND DO ALL THE REDACTIONS FOR YOU AND TO MAKE SURE THAT WE'RE, UH, YOU KNOW, ABIDING BY THE PUBLIC INFORMATION ACT. SO THAT'S WHERE IT COULD VARY. AND THEN IF IT HAS TO GO TO LEGAL, WE LEGAL HAS TO REVIEW IT TOO. SO IT CAN VARY. I MEAN, SOMEBODY ASKING FOR EMAIL REQUESTS THAT CAN BE EIGHT TO 10 HOURS JUST ON IT. I, I WOULD THINK SO. AND SO WHEN YOU'RE LOOKING AT, OR DO YOU HAVE THE DATA THAT CAN TELL US THE NUMBER OF REQUESTERS? NOT THE NUMBER OF REQUESTS, BECAUSE YOU CAN HAVE ONE OR TWO PEOPLE ASKING FOR 50 REQUESTS. SO DO YOU HAVE THE DATA TO IDENTIFY THE REQUESTERS OR THE NUMBER OF REQUESTERS? WE DON'T HAVE THAT ON US, BUT WE CAN GET THAT TO YOU. WE CAN, YES. SO YOU CAN GET THAT TO US. YES. THE SYSTEM DOES TRACK THAT. YES MA'AM. OKAY, THAT'S GOOD TO KNOW. MY SECOND QUESTION IS, UM, BECAUSE WE CAN USE AI TOOLS IN BOX, CAN WE NOT DIRECT SOME OF THOSE SIMPLE QUESTIONS? YOU GOT A GOOD GAME GAME. OH, . I'M JUST, YOU HAD A SPORTS READING. HOW MANY WE GET IN THE POLICE DEPARTMENT IS CRAZY. THEY GET MOST OF THEM. SO CAN, WELL, CAN THE POLICE DEPARTMENT USE AI TOOLS AND BOT AND CHAT AGENTS TO REDUCE THE USAGE OF PERSONNEL ON THE SIMPLE ONES? 'CAUSE SOMETIMES THEY JUST NEED DIRECTIONS TO WHAT'S ALREADY ON OUR WEBSITE. DANIEL SAYS YOUR POLICE CHIEF MAYBE, BUT MOST OF OUR SIX TO 8,000 A YEAR, WE, MOST OF THOSE FOR US ARE PAPER, NOT, WE TRY TO DO ELECTRONIC WHERE WE CAN, BUT PEOPLE COME IN AND GETTING UH, ACTION REPORTS, POLICE REPORTS, THEY COME IN, THEY WANT IT IN HAND. UM, THE CHALLENGE IS BECAUSE THERE'S SO MUCH SENSITIVE INFORMATION, WE NEED TO LAY EYES ON IT, MAKE SURE WE'RE REDACTING PROPERLY. SO WE DO USE SOME AI TO REDACT OUT LICENSE PLATES AND THINGS LIKE THAT. BUT YOU STILL NEED TO HAVE SOMEBODY TO MAKE SURE WE DIDN'T MISS ANYTHING. SO NOT COMPLETELY TAKEN OUT THE HUMAN PIECE. AND AS WE JUST LEARNED, IF YOU HAVE TAKEN YOUR AI CLASS THAT WE'RE ALL SUPPOSED TO DO, AND WHICH I HAVE DONE, THERE ARE LIMITS. THE OTHER THING I, HOW MANY ELSE HAVE, HOW MANY HAVE YOU DONE IT, IT TELLS US WHAT WE'RE LIMITED TO ON USING AI IN, IN THE GOVERNMENTAL POSITION. SO IT, IT'D BE TRICKY, BUT IT'D BE REAL TRICKY. WE REALLY LIKE THIS APPROACH BECAUSE WE'LL GET 10 PEOPLE, WE'LL GET A REQUEST. THIS IS A GREAT STEP. ALL PLOW THE SAME GROUND. SO JUST COUNCIL MAYOR S SAID THIS IS A GREAT STEP AND COUNCIL MEMBER. YEAH. YES SIR. AND THAT QUESTION MM-HMM . SO ARE YOU, UM, CHIEF PRO IMPROVING YOUR PROCESS AS WELL OR IS IT GONNA BE IN SYNC WITH WHAT THE CITY SECRETARY YES. IS DOING? SO HOW MANY, OFF THE TOP OF YOUR HEAD, HOW MANY, UM, REQUESTS DO YOU RECEIVE? SIX TO 8,000 A YEAR. [00:25:01] OKAY. OFF THE TOP OF MY HEAD. OKAY. THANK YOU. YES MA'AM. COUNCIL MEMBER SHOTWELL. THANK YOU MAYOR. UM, CAN Y'ALL BRING BACK THAT NUMBER OF REQUESTERS AT THE NEXT MEETING WHEN WE DO THIS? YES. UM, THIS IS A BIG STEP FORWARD AS MONA CAN ATTEST. UH, I'VE BEEN THROUGH THIS BY ASKING FOR THESE THINGS AND IT'S A GIGANTIC PAIN IN A RUMP. MM-HMM. TO ASK FOR 'EM TO, TO GO THROUGH IT. IT'S A PAIN FOR THEM TO DO IT. AND YOU GOTTA DO IT FOR JUST ABOUT EVERYTHING. NOWADAYS, IF YOU ASK, I, I TOLD TIFFANY, IT MIGHT HAVE BEEN TIFFANY, BUT I TOLD SOMEBODY IN LEGAL ONE DAY, IF YOU WANT TO ASK WHAT TIME IT IS, YOU GOTTA DO A FOIA REQUEST. . AND IT'S GOTTEN TO WHERE YOU GOTTA DO IT FOR JUST ABOUT EVERYTHING. AND IT'S, IT'S DIFFICULT. AND THIS IS A GREAT FIRST STEP BECAUSE THE WAY THE WEBSITE'S SET UP WHERE YOU GOTTA GET A CODE NUMBER TO GO BACK AND LOOK FOR IT AND ALL THAT BOLOGNA, IS THAT OH YEAH. IS THAT GOING TO KIND OF GET HELPED OUT A LITTLE BIT TOO? YES, SIR. SO WE'RE CURRENTLY LOOKING AT A SIMILAR BUT NOT THE SAME KIND OF PLATFORM. UM, THAT'S FORTHCOMING THOUGH. WE'RE STILL EXPLORING OPTIONS. UM, TIFFANY, I'M NOT SURE IF YOU WANT TO CHIME IN ON SOME OF THE HOPEFUL IMPROVEMENTS THAT WE HAVE KIND OF LOOKED AT. NOT YET. , WE HAVE EVALUATED AND WE'RE LOOKING FORWARD TO MOVING TO A MORE CUSTOMER, UM, SERVICE ORIENTED PLATFORM THAT'S EASY TO USE, THAT WILL BE EASIER TO TRACK IT. THIS WILL ACTUALLY HELP US TRACK THE REQUEST BECAUSE SHE CAN GIVE YOU THE NUMBER OF REQUESTERS IN OUR SYSTEM. IT'S NOT GONNA BE ACCURATE BECAUSE STAFF GETS EMAILS EVERY WHICH WAY YOU GO. AND SO WE PROBABLY HAVE 70, 80 REQUESTERS THAT AREN'T EVEN ANYWHERE IN THE SYSTEM. YEAH. SO LET'S MAKE IT EASIER TO, FOR Y'ALL TO LET THE REQUESTER KNOW THAT IT'S READY OR THAT THEY CAN GET TO IT EASIER THAN HAVE TO GET AN EMAIL AND GO DO A CODE AND THEN GO BACK TO A WEBSITE. IT'S A, IT'S A TOUGH SONG TO DANCE TO WALK THROUGH. AND THE SAME THING WOULD HAPPEN WITH THE CHIEF BECAUSE EVEN JUST AN ACCIDENT REPORT NOWADAYS, YOU USED TO BE ABLE TO WALK DOWN AND PICK UP. NOW YOU GOTTA DO IT FOR YOUR REQUEST FOR IT. IT'S JUST CRAZY. YOU GOTTA DO IT FOR EVERYTHING. SO THIS IS A HUGE FIRST STEP IF YOU ASK ME IN GETTING TO BETTER CUSTOMER SERVICE. THANK YOU SIR. AND THEY'VE SAID I CAN'T RESPOND TO 'EM 'CAUSE I GET COPIED ON A LOT OF 'EM AND I COULD GIVE 'EM A REAL QUICK ANSWER. COUNCIL MEMBER HEAD, GREAT PRESENTATION. THE EIGHT TO 10 HOURS FOR SOME OF THE EMAIL REQUESTS WAS SHOCKING. I WOULDN'T HAVE THOUGHT IT WAS QUITE THAT MUCH. MM-HMM . SO IN YOUR EXPERIENCE, AND I KNOW NOT ALL THE REQUESTS ARE GOING TO THE SAME PERSON AS OF YET, UM, BUT ARE THE MAJORITY OF REQUESTS REQUIRING THESE HOURLY FEES OR THE MAJORITY OF THE KIND WHERE IT'S UNDER THE THRESHOLD AND YOU GUYS CAN JUST SEND BACK A PDF OR SOMETHING? THE MAJORITY ARE NOT REQUIRING A MUCH LABOR. LIKE I SAID, WE HAVE A VERY ROBUST PROGRAM ALREADY, UM, WHERE A MAJORITY OF OUR RECORDS ARE KEPT. AND SO IT'S JUST ABOUT SEARCHING, UH, FOR THOSE RECORDS. UM, OBVIOUSLY YOUR RESOLUTIONS ORDINANCES, IT'S A PIECE OF CAKE, YOU KNOW? MM-HMM . QUICK TURNAROUND AND, UM, COUNCIL MEMBER SHOTWELL COULD PROBABLY ATTEST TO THIS, YOU KNOW, SOME OF THE REQUESTS SAME DAY WE, WE, WE WOULD SPIT 'EM OUT. SO A LOT OF 'EM ARE JUST, YOU KNOW, THEY'RE JUST IN OUR PROCESS, BUT THE ONES THAT ARE A LITTLE BIT LENGTHIER ARE THE ONES WHERE WE HAVE TO DIVE DEEP INTO IT AND MAKE SURE THAT THE INFORMATION THAT WE OBTAIN FOR THE REQUESTER COMES FROM VARIOUS DEPARTMENTS THAT WE MAKE SURE WE CAPTURE IT ALL IN THE RESPONSE. YEAH. AND JUST TO ADD, THE POLICE DEPARTMENT'S GONNA HAVE A DIFFERENT EXPERIENCE THAN THAT. THE MAJORITY OF THE POLICE REQUESTS ARE GOING TO RESULT IN CHARGES BECAUSE OF THE AMOUNT OF AUDIO VISUAL. UH, WE OFTEN HAVE REQUESTS FOR DASH CAMERA, VIDEO, BODY CAMERA, VIDEO. AND BECAUSE OF THE VOLUME OF RECORDS THEY HAVE THAT THERE'S TYPICALLY COST INVOLVED WITH THEIRS AND KUDOS TO THEIR TEAM. UM, THEY HAVE A TEAM WHO DOES AN AMAZING JOB. UM, SO RYAN AND AND CHIEF, UM, THEIR TEAM KNOCKS IT OUT AND WITH THAT AMOUNT THAT THE AMOUNT OF REQUESTS RECEIVED, I MEAN IT TAKES A VILLAGE AND THEY DO IT. WELL, COUNCIL MEMBER ADAMS, ONE MORE QUESTION. TWO PARTS AS FAR AS DIGITIZING OUR RECORDS, HOW FAR ALONG ARE WE, ARE WE STILL, YOU YOU MENTIONED MICRO FISH AND I WAS LIKE, WHAT? NO, SO WHERE ARE WE? SO LASER FISH IS AN ELECTRONIC PROGRAM. LASER. OKAY. SO WHERE ARE WE WITH DIGITIZING ALL OF OUR DOCUMENTS SO THAT YOU CAN EASILY SORT THEM OR SEARCH THEM. AND THEN THE SECOND PART OF THE QUESTION IS WHAT IS OUR RECORD RETENTION POLICY? OKAY, SO LASER FISH WE'VE HAD SINCE 2009, IT IS AN ELECTRONIC ONLY PROGRAM, SO IT TOOK SEVERAL YEARS FOR VARIOUS [00:30:01] DEPARTMENTS TO PLUG THEIR DOCUMENTS INTO LASER FISH. SO WE'RE ABLE TO SEARCH AND ALSO TO UTILIZE A CURRENT PROGRAM THAT WE HAVE CALLED MAT, UH, GPAI, , GPAI, TO SEARCH IN LASER FISH TO SEARCH ACROSS OTHER RECORDS THAT THE CITY HAS. SO MAJORITY OF OUR RECORDS ARE ELECTRONIC. UM, SOME DEPARTMENTS MAY STILL KEEP SOME RECORDS ON THEIR NETWORK DRIVE OR YOU KNOW, SOMEWHERE ELSE. SO WE CAPTURE MOST OF IT THROUGH THE ELECTRONIC PROCESS, BUT WE DOUBLE CHECK TO MAKE SURE THERE AREN'T OTHER EXISTING RECORDS OUTSIDE OF THAT PROCESS, OUTSIDE OF THAT PROGRAM. AND SO, AND I'LL SAY OUR RETENTION PROCESS FOR OPEN RECORDS REQUEST, IT'S TWO YEARS. SO OUR, WE JUST SET THE RETENTION, UH, POLICIES AND THEN THE SYSTEM AND THEN IT'LL AUTOMATICALLY GET RID OF THEM. OKAY. SO TWO YEARS. AND ONE FINAL ADD-ON QUESTION IS, UM, SO WHEN WE START LOOKING AT, YOU KNOW, DIGITIZING AND, UM, HAVING THESE PLATFORMS, HOW ARE WE SAFEGUARDING THAT INFORMATION? THAT MIGHT BE AN IT QUESTION, BUT DO WE HAVE NO, ABSOLUTELY. ALL THE BELLS AND WHISTLES IN PLACE THAT ABSOLUTELY. AND NEL CAN TALK ABOUT DON, ANY AGENT COMING IN AND WHATNOT TAKING OVER GOVERNMENT? YES MA'AM. NEL PENDING CHIEF INFORMATION OFFICER. SO YES MA'AM, YOU ARE CORRECT. WE DO HAVE, UM, A LOT OF SECURITY MEASURES IN PLACE TO PROTECT OUR DATA. UM, THE LASER FA IS STORED ON PREMISE AND WE HAVE ROBUST SECURITY SYSTEM IN PLACE. WE DO STORE SOME DOCUMENTS IN THE CLOUD AND WE DO ALSO HAVE SECURITY AROUND THAT ALSO. ALRIGHT, THANK YOU. YES MA'AM. COUNCIL MEMBER SHOTWELL LAST. THANK YOU MAYOR. THANK YOU FOR LETTING REPEAT. LAST THING. MONA, LISA, UH, ARE YOU GONNA BE THE PUBLIC, THE, UH, OFFICER FOR LEASE ALSO? YES. SO DESIGNATED ACROSS THE CITY? YES SIR. YOU'LL BE, YOU'LL BE THE ONE THAT ENDS UP BEING RESPONSIBLE. YES, BUT THEY'LL DO THE WORK . UM, CURRENTLY I'M ALREADY DESIGNATED THE CUSTODIAN OF RECORDS FOR THE CITY, SO IT'S VERY SIMILAR TO THAT. IF, IF WE GO TO COURT FOR SOMETHING, IT'S ME. OKAY. IT'S THEM TWO. OH, YOU LUCKY TO, THEY GET DRAGGED INTO IT AS WELL. CONGRATULATIONS. SO, UH, Y'ALL HAVE A, UM, AN ASSIGNMENT. IT'S AMAZING WHAT'S OUT THERE. UM, I WAS ASKED FOR A SPECIFIC, A SPECIFIC QUESTION ABOUT WHEN SOMETHING PASSED AND WHAT IT WAS AND IF I KNEW ENOUGH THAT I GOOGLED IT IN 60 SECONDS. I HAD THE RESOLUTION ON MY COMPUTER THAT WE PASSED IN A COUNCIL MEETING LAST YEAR. I DIDN'T ASK THEM, I JUST GOOGLED IT. IT'S AMAZING WHAT YOU CAN, ANYTHING, ANYTHING THAT WE VOTE ON, YOU CAN GOOGLE IT. YOU DON'T HAVE TO ASK THEM IF YOU KNOW ENOUGH ABOUT WHAT THE ACTUAL WORDING WAS OF THE RESOLUTION. IT'S CRAZY. I COPIED IT, SENT IT TO 'EM, CHARGED THEM 10 BUCKS. . LOVE IT, MAYOR. THAT'S RIGHT. THANK YOU VERY MUCH. THANK YOU. APPRECIATE IT. UM, I DIDN'T CHARGE HIM ANYTHING MIKE. SO LET'S GO TO THE AGENDA BEFORE WE GO TO THE AGENDA REVIEW. UH, COUNCIL MEMBER ANDERSON IS OUTTA STATE TONIGHT, WILL NOT BE HERE. AND SO, UH, ON THE AGENDA REVIEW I'LL REMIND, UH, DEPUTY MAYOR PRO TEM THAT I THINK TONY. TONY WAS YOURS. WHICH ONE IS 19? HE NEEDS TO PULL 19 FOR INDIVIDUAL CONSIDERATIONS SO HE CAN RECUSE HIMSELF, PULL FOR INDIVIDUAL. OKAY. ARE THERE ANY OTHER ITEMS ON THE AGENDA THAT YOU GUYS LIKE TO DISCUSS? I WILL, BUT I'LL LET EVERYBODY GET FINISHED FIRST. OKAY. ? ANYONE? ALRIGHT MAYOR, NO ONE SAY ANYTHING SIR. SO TONIGHT IF YOU LOOK AT UM, ITEM 32, I'D LIKE SOMEBODY TO PUT, USUALLY I HAVE THE OUTGOING MAYOR PRO TEM DO THIS, BUT WE DON'T HAVE AN OUTGOING MAYOR PRO TEM. SO, UH, COUNCIL MEMBER LOPEZ, AND YOU'RE THE MOST RECENT OUTGOING, CAN YOU MAKE THE MOTION TO, UH, NAME COUNCIL MEMBER DEPUTY MAYOR PRO TEM KURT JOHNSON AS THE MAYOR PRO TEM AND COUNCIL MEMBER JACQUELINE HEDON AS THE DEPUTY MAYOR OF PRO TEMP. AS Y'ALL KNOW, I USUALLY, I HAVE BEEN DOING IT BY SENIORITY AND UM, THAT KEEPS THAT IN LINE ON THE GRAND PRAIRIE SPORTS [00:35:01] DEVELOPMENT CORPORATION BOARD OF DIRECTORS APPOINTEE. WE HAVE A VACANCY AND WE HAVE TWO NEW, UH, WE HAVE TWO THAT NEED TO BE RE-UPPED, SO IT NEEDS TO BE TO FILL COUNCIL MEMBER IS SONYA'S UNEXPIRED TERM. I WOULD LIKE TO FOR Y'ALL TO MAKE THE MOTION TO PUT COUNT, UH, WHO WILL BE MAYOR PRO TEM BY THAT TIME, UH, JOHNSON TO FILL THAT SPOT. AND THEN WE NEED TO RE-UP MIKE SKINNER AND RJ GARCIA. WHILE WE'RE TALKING ABOUT THE SPORTS CORP, I HAVE ASKED STAFF TO INVITE THE FIVE NON COUNCIL MEMBERS TO THE NEXT SPORTS COURT MEETING THAT WILL BE HELD AUGUST 10TH. PUT IT ON YOUR CALENDAR. YOU WILL NOT BE THERE TO SIT AND MAKE MOTIONS. YOU'LL BE PART OF THE GALLERY BECAUSE AT THE AUGUST 10TH MEETING, I HAVE ASKED OUR ATTORNEYS, THE ATTORNEY FOR HAYNES AND BOONE AND FOR GLOBAL GAMING TO GIVE US THE TIMELINE AND THE RULES TO TRANSITION THE OWNERSHIP OF LONE STAR PARK FROM THE SPORTS CORP TO GLOBAL GAMING NEXT YEAR. AND SO Y'ALL ARE WELCOME TO ATTEND. UM, AND SO THAT WILL BE ON AUGUST 10TH, ITEM 34. I WOULD LIKE SOMEBODY TO MAKE THE MOTION TO NAME ME AS THE PRESIDENT OF THE CORPORATION. THEN WE DO HAVE SOME BOARDS AND COMMISSION APPOINTMENTS. I THINK NEWLY ELECTED COUNCIL MEMBER ELECT CHAPPELLE WAS GONNA GIVE YOU A FEW NAMES TO READ INTO THE RECORD TONIGHT. AND, AND THERE MAY BE OTHERS. IS THIS WHERE I ASK A QUESTION OF 2035? I'M SORRY, WHAT? I ASK A QUESTION. OKAY. YES. OKAY. SO I NOTICED WITH THE APPOINTEES ON ALL OF THE BOARDS AND COMMISSIONS, THERE'S ONLY ONE BOARD THAT HAS ALTERNATES. WHY IS THAT? BECAUSE IT'S HAS A LOT OF PEOPLE THAT DON'T SHOW UP. I GUESS IS THAT THE REASON ZBA UNDOCUMENTED, THAT'S GONNA BE OUR REASON. WHAT I DO KNOW IS THAT WE HAD A REALLY HARD TIME AT SOME POINT MAKING SURE THAT WE MET QUORUM FOR THAT BOARD. AND SO, UM, BACK, THAT'S WHY THIS SUGGESTION, WHEN WE WERE HAVING THAT ISSUE, WE DECIDED TO ADD ALTERNATES TO THAT BOARD TO MAKE SURE THAT QUORUM WAS MET. AND IS THAT CURRENTLY THE SITUATION? UM, NO, NOT NECESSARILY. UM, AND I DON'T KNOW IF YOU WANNA ADD TO THAT TIFFANY. THE, THE ZBA IS ONE OF OUR ONLY BOARDS WHERE A QUORUM IS ACTUALLY SEVEN MEMBERS AND THEY ALSO HAD TO HAVE SEVEN MEMBERS TO, UM, PASS SOMETHING. AND SO IT MAKES IT EXTREMELY IMPORTANT FOR THEM TO HAVE A FULL BOARD OF NINE AT EVERY MEETING FOR THE ADVANTAGE THAT MAKES SENSE OF OUR CITIZENS. THE REST OF THEM ONLY NEED FIVE TO PASS. SO HAVING TO HAVE SEVEN, THAT'S THE EASIEST ANSWER. YES SIR. YES. IT'S HARDER TO MAKE QUORUM. YEAH, THAT'S THE ANSWER. I WE BARELY HAVE QUORUM RIGHT NOW. YEAH, I, I STARTED ON A ZBA WORK, SO I THINK THAT'S THE ONLY BOARD THAT WE CAN'T TURN, TURN THEIR DECISIONS OVER. SO THAT'S A GOOD BOARD TO BE ON. I WAS JUST CURIOUS BECAUSE THERE WAS NOT, UH, ANY OTHER ALTERNATES ON THE OTHER BOARDS. THANK YOU. YOU'RE VERY WELCOME. WE GOOD? OKAY. NUMBER OF PARA OF PUBLIC HEARINGS TONIGHT, Y'ALL. UM, SHE'S GOT 'EM WRITTEN DOWN FOR ME. WE DO NOT HAVE, WE'RE CLOSE, BUT WE DO NOT HAVE ENOUGH INFORMATION TO PRESENT TO Y'ALL TONIGHT TO HAVE AN EXECUTIVE SESSION. SO WE ARE RECESSED UNTIL SIX 30. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.