[CC Briefings 09162025]
[00:00:13]
GO, GO AHEAD AND CALL THE MEETING DOOR.
I'LL UH, TURN IT OVER TO STAFF AND TODAY IS BILL'S BIRTHDAY.
I THINK IT CAME UP ON MY CALENDAR.
UH, WE'D LIKE TO AIMING, SPRINKLES IS GONNA BE PRESENTING THE UPDATES TO THE CITY SPONSORSHIP GRANT POLICY APPLICATION.
I KNOW THAT Y'ALL HAVE ASKED, BUT BEFORE WE ACTUALLY PROCESS IT TO BRING IT BACK TO YOU SO THAT Y'ALL CAN REVIEW IT ONE MORE TIME AND MAKE SURE IT'S WHAT YOU WOULD LIKE FOR IT TO BE MORE PAPER.
SO, AMY, IF YOU WOULD, THANK YOU.
SO WHAT I'VE JUST HANDED OUT TO YOU, WHAT WE HEARD LAST TIME WE TALKED ABOUT, UM, SPONSORSHIP IS ONE POLICY, ONE APPLICATION.
SO WE COMBINED AND WHAT YOU HAVE THERE IS THAT COMBINATION.
THE BLUE COPY IS WHAT WAS ADDED.
UM, AND THERE WERE SOME DELETIONS.
WE ALSO HEARD, LET'S NOT ASK FOR FINANCIALS AND LET'S NOT ASK FOR WHO'S ON THE BOARD OF DIRECTORS.
SO WE'VE DELETED THAT AND THOSE ARE THE THINGS THAT WE'VE MARKED OUT IN RED.
UM, WE PLAN TO OPEN APPLICATIONS DECEMBER ONE ON THE WEBSITE USING A PORTAL.
I'LL BE IN CONTACT WITH EVERYBODY TO LET 'EM KNOW.
SO IF WE CAN ANSWER ANY QUESTIONS.
THIS IS ALSO ON YOUR CONSENT AGENDA.
IF WE NEED TO MAKE ANY CHANGES, WE CAN, WE CAN DO THAT.
I WAS JUST CURIOUS WHO, WELL, I GUESS I CAN'T ASK WHO ASKED, BUT WHY WAS THERE AN ASK TO REMOVE THE BUDGET FOR THE BOARD OF DIRECTORS? UM, THOSE WERE NOTES I HAD WRITTEN DOWN FROM THE COUNCIL IN OUR LAST MEETING WHEN WE AWARDED THE, THE MONEY THAT WAS A CONCERN FROM SOME OF THE AGENCIES DID NOT RESPOND BECAUSE OF THOSE REQUESTS.
I'M HAPPY TO DO WHATEVER THAT COUNCIL.
IF, UM, MAJORITY OF COUNCIL WANTS TO ADD THOSE BACK IN, WE CAN.
IT'S, WE JUST WANTED TO KNOW THAT THEY'RE FINANCIALLY VIABLE AND THEY HAVE A BOARD OF DIRECTORS WAS THE INTENT ORIGINALLY.
BUT, BUT WHATEVER Y'ALL WANT TO DO, I BELIEVE IS BECAUSE SOME OF US WERE LOOKING AT YOU'RE 5 0 1 C3, WE'RE ASKING WHERE YOU GET YOU MONEY FROM.
IS THAT REALLY SOMETHING WE, WE NEED TO KNOW BEFORE WE GIVE YOU MONEY.
SO I DIDN'T SEE I COULD GO ANYWHERE.
I DIDN'T SEE THIS AND I DIDN'T SEE IT.
IT ME DECIDE WHO GOT MONEY MM-HMM
BUT IF YOU FEEL LIKE IT'S NECESSARY, WELL, WHATEVER THE POSTER IS, THE MAJORITY OF THE COUNCIL, THE REASON I, I FELT WELL IF WE'RE GONNA GIVE, GET EVIDENCE OF A 5 0 1 C3, WE DO AND THAT SHOULD IDENTIFY AND THAT WAS THE MATTER.
THAT WAS WHY I WAS UPEND WITH.
SO CAN WE JUST MAKE SURE THAT WE DO GET THAT? YES MA'AM.
AND THAT'S FOR PART OF THE POLICY THAT PEOPLE ARE REQUESTING A FIVE C, RIGHT? SAY AGAIN? I DIDN'T HEAR YOU C FORM.
FOR THE PEOPLE WHO ARE APPLYING FOR THE 5 0 1 C4 FOUR BECAUSE WE BY, FROM MY UNDERSTANDING THE STATE LAW THAT WE COULD GIVE MONEY TO AN, UH, ENTITY THAT HAS PROVEN THAT THEY DO THINGS WITHIN THE CITY OF GRAND PRAIRIE AND THAT WE, WE'VE DONE ON JUNETEENTH, WHICH ISN'T THE BIBLE ONE C3.
WE DID, WE DID DO THE CAVEAT THAT THEY WERE GRANDFATHERED IN.
THAT THAT'S THE PROTECTION THAT WE'RE NOT JUST ARBITRARILY GIVING OUT MONEY.
WANNA MAKE SURE THAT THE ONES WHO WERE HERE BEFORE THE POLICY, THAT THEY WERE ABLE TO STILL RECEIVE MONEY.
[00:05:02]
DEPUTY MIRACLE.SO YOU'RE SAYING IF YOU'RE NOT GRANDFATHER DEAD, THEN YOU NEED TO DO HAVE A FILE ONE PC FOR I THINK THAT, IS THAT CORRECT? IS THAT TRUE, AMY? YES.
SO, UM, ON, UM, I KNOW THIS MIGHT BE SECOND PAGE OR SOMETHING MM-HMM
WHERE IT SAYS, HOW ARE YOUR SERVICES, UH, THAT YOU'RE PROVIDING DIFFERENT, I DON'T KNOW IF WE NEED TO, I DON'T KNOW IF I NEED THAT PER SE.
LET'S SAY SOMEONE'S DOING SCHOLARSHIP PROGRAM PROGRAMMING AND IT'S SOMEONE ELSE'S TOO, YOU KNOW, IT'S FINE.
I HAVE AN ISSUE WITH THAT BECAUSE YOU RECALL IT'S AT THE TOP OF, IT'S NOT NUMBERED, BUT THE TOP OF THE SECOND PAGE OF THAT.
BUT IT DOESN'T MEAN WE WON'T GIVE IT TO 'EM.
IF THEY'RE DOING THE SAME THING.
I THINK WE'RE TRYING, WHEN ONE YEAR WE HAD A WHOLE LOT OF APPLICANTS AND THE MAJORITY OF 'EM WERE FEEDING THE STARVING KIDS ENDOW WORK ON BEING SERIOUS.
SO IF WE ARE FEEDING EVERYONE'S FEEDING THE STARVING KIDS AND WARD, WHY DON'T WE HAVE SALVATION ENDOW WORK? SO I, I DO BELIEVE WE CAN LOOK AT THOSE NON-PROFITS CAN, UH, PARTNER TOGETHER AND PULL THE RESOURCES TOGETHER TO HELP THAT CAUSE OUT.
IF YOU, IF THERE'S TRULY AN ISSUE WITH THE KIDS NOT EATING NOW WORKING, WHICH WE POINTED OUT AT THAT TIME, THERE'S A SCHOOL DISTRICT ISSUE WHERE THE SCHOOL DISTRICT DOES PROVIDE MEALS TO KIDS THAT BEEN IDENTIFIED.
SO I DO HAVE A HARD LEARN BY GIVING KIDS MONEY FROM THE COUNCIL WHEN THERE'S ANOTHER SOURCE.
I'M, THAT'S JUST MY OPINION, ANOTHER SOURCE THAT'S AVAILABLE FOR THEM TO GO GET.
AND THAT DOES SOUND VERY SPECIFIC, BUT I HEAR WHAT YOU'RE SAYING AND IT DOESN'T MEAN THAT WE'RE NOT GONNA GIVE THEM MONEY.
EVEN IF THERE'S TWO GIVING, IT'S JUST KIND OF, I THINK IT WAS A WAY FOR US TO BE ENLIGHTENED TO SEE DO, ARE THEY DUPLICATING EFFORTS? CAN WE, CAN WE DO SOMETHING ELSE? WHAT ARE Y'ALL DOING? OR YOU WORKING WITH THE SCHOOL DISTRICT? IS THIS ONE OUT OF THE DOW WORTH REC? YOU KNOW, NOT, OH, THERE'S TWO OF YOU DOING IT.
WE'RE ONLY GIVE, GONNA GIVE MONEY FOR ONE.
I DON'T WANT 'EM TO EXCLUDE IF THEY LEAVE, LET'S JUST SAY THEY FEEL THIS, WE'LL USE MY EXAMPLE THAT THEIR SCHOLARSHIP PROGRAM IS LIKE, SO WHAT ELSE IS SCHOLARSHIP PROGRAM THEN? DO THEY LEAVE THIS QUESTION BLANK? THEY CAN.
OKAY, THEN I'LL HAVE TO TRY TO MANUFACTURE IT DOESN'T KICK THEM OUT.
IF THE, USING THE EXAMPLE, IF TWO OR THREE ORGANIZATIONS DECIDE TO COME TOGETHER TO PROVIDE A PROGRAM, HOW WOULD THAT LOOK ON THE APPLICATION? THEY, THEY CAN DO THAT.
THEY CAN DISMISS THE, THE, THE, HAVE WE HAD THAT HAPPEN ONCE, RIGHT? I THINK WE ACTUALLY HAVE, AND I CAN'T REMEMBER WHICH ONE IT IS, BUT I THINK YOU'RE RIGHT.
THE, UM, CARD I WANTED TO TALK TO ALL THREE OF 'EM ABOUT OR TWO OF 'EM OR FOUR, WHATEVER IS I CAN ONLY CUT ONE CHECK TO ONE AGENCY.
SO CAN Y'ALL AGREE? FIND OUT WHO WILL BE THE FISCAL? YES.
BUT, UH, PARTNERSHIPS ARE GREAT, BUT THAT'S PROBABLY ONE OF THE REASONS WHY THEY'RE NOT GONNA DO IT BECAUSE THEY WANT THEIR OWN MONEY TO BE BLIND.
THE PURPOSE IS IF WE, IF WE GIVE TWO OF THEM MONEY AND THEY DECIDE TO DO SOMETHING IN TOGETHER, I DON'T THINK WE NEED TO GO BACK AND TAKE THE MONEY AWAY FROM THEM.
I MEAN, I, THIS IS A TRICKY SLOPE.
I MEAN, WHAT WE WANT IS GET MONEY INTO THE COMMUNITY WHERE IT'S NEEDED.
AND, UM, NOW HONESTLY, IT DOES REQUIRE THEM TO PROVIDE TRUTH, UH, WITH RECEIPTS SO THAT IF THEY DID MAKE THE EFFORT TO SPEND THE MONEY IN THE CATEGORY THEY SEE IS THAT FOR CAR REPAIRS? IS FOR CAR REPAIRS OR CHANGES GRANTS.
GRANTS REQUIRE RECEIPT EVIDENCE OF HOW THE MONEY'S SPENT.
AND NOT AN ATTEMPT OF AN ACTUAL RECEIPT.
SO IF THEY DON'T HAVE THAT RECEIPT, I WON'T BRING THEM TO Y'ALL FOR FUNDING OR I, I DO BRING 'EM, LET ME CLARIFY.
FUNDING THEY APPLY, RIGHT? YES.
BUT I'LL TELL YOU, THEY DID NOT SUBMIT THEIR DOCUMENTATION AND THEN Y'ALL DECIDE THAT WE HAVE WITH THAT.
EVERYBODY HAS GIVE GIVE US THE RECEIPTS AT FIRST BECAUSE THEY, OR YOU COULD, DEPENDS IF IT'S A RETURNING AGENCY, THEY'LL GIVE YOU, IF THEY DIDN'T COMPLY, THEN I CAN LET YOU KNOW THAT.
THOSE NEW AGENCIES WILL NOT HAVE THAT EVIDENCE.
BUT THE RETURNING, THEY SHOULD HAVE AN IN ORDER TO FINANCIAL DOCUMENTATION, TECHNICALLY IN ORDER TO BE CONSIDERED FOR THE NEXT YEAR, THEY HAVE TO MEET THE, THE REQUIREMENTS.
AND THAT'S ONE OF THE REQUIREMENTS FOR GRANTS.
[00:10:01]
AND THEN FROM THE STORE, LET Y'ALL KNOW IF THEY'VE COMPLIED WITH THAT OR NOT? NO.
AND I'M SERIOUS ABOUT THE DETAILED RECEIPTS.
DID YOU GET A SUMMARY, CORRECT? I MEAN, I'M A COPY OF THE RECEIPT.
THE ORIGINAL, UM, THIS IS, THIS IS VERY SMALL MM-HMM
BUT AT THE BOTTOM OF THE FIRST PAGE OF THE APPLICATION.
NUMBER OF PEOPLE EXPECT THAT EVENT.
WE CAN JUST PUT IN PARENTHESES IF YES MA'AM.
WHAT DID, WHAT DID YOU, UM, IF APPLICABLE SINCE THAT ALL PEOPLE ARE DOING ANY EVENT, UH, WHAT EVENTS WILL BE SPONSORED? I WOULDN'T HAVE, SOME OF THEM ARE EVENTS, RIGHT? OH, SOME OF THEM ARE GRANTS.
SO LET'S SAY WE DON'T GET THESE.
WHAT, WHAT'S THE DEADLINE OF THE RECEIPTS? IS IT OCTOBER? OCTOBER 31ST? WE, UM, IF THE EVENT IS AFTER THAT, THEN THEY HAVE TO GET IT TO YOU BY THE END OF DECEMBER.
SO I'LL STILL HAVE THAT INFORMATION BY THE CLOSE OF APPLICATIONS.
SO, UM, LOOKING BACK FROM LAST YEAR, YOU MAY NOT KNOW THIS SAME, BUT HOW ARE WE WITH GETTING THE RECEIPTS? IS THERE A FAIR NUMBER? IS THERE A PERCENTAGE OF PEOPLE YOU WOULD SAY ARE NOT IN COMPLIANCE OR JUST MAYBE ONE OR TWO? UM, SO RIGHT NOW, SINCE THE DEADLINE IS YET TO HAVE HAPPENED, I DON'T HAVE EVERYBODY'S ACCOUNTING.
WELL, THAT'S A COUPLE MORE WEEKS AND IT'LL TAKE, YOU KNOW, IT IT AL IT ALWAYS TAKES A COUPLE OF EMAILS AND PHONE CALLS AND I'M HAPPY TO HELP THEM WITH THAT PROCESS.
I'VE HELPED GATHER THEIR INFORMATION AND, AND GET IT TOGETHER.
WELL, WE CERTAINLY, UM, HOPE PEOPLE ARE MAKING COMPLIANCE A PRIORITY.
AND WHEN WILL WE POST THE APPLICATION? ONLINE APPLICATION OPENS DECEMBER ONE.
DECEMBER THROUGH DECEMBER 31ST.
I WILL NOTIFY ALL OUR PREVIOUS YEARS, UM, AWARDEES OF THAT AND SEND THEM A LINK.
UM, AND, AND IF THERE'S ANY OF ANY GROUP THAT WAS NOT AWARDED AND IS ON THE, IT'S WORD OF MOUTH HAS SPREAD.
SO, AND WE ALSO HAVE A LIST OF PEOPLE WHO HAVE INQUIRIES.
I'LL, I'LL ALSO INCLUDE IN THAT.
WE CAN JUST SAY END DATE WHEN WE MERGE THE EVENT APPLICATION WITH THE GRANT.
THANK YOU MAYOR LT SPORTS CONSULTING OPERATION REVIEW.
THIS IS ON THE EPIC RECREATIONAL FACILITY.
RAY ERTA, OUR ARTS AND RECREATION DIRECTOR WILL BE PRESENTED AS WELL AS THE CAST.
THANK, GOOD AFTERNOON, MAYOR CITY COUNCIL.
I'M RAY SERTA PARKS ARTS AND RECREATION DIRECTOR.
AS YOU MAY RECALL, SEVERAL MONTHS AGO YOU RE REQUESTED THAT OUR DEPARTMENT TAKE AN IN-DEPTH LOOK INTO THE OVERALL OPERATIONS OF EPIC RECREATION.
I'M PLEASED TO INFORM YOU THAT WE HAVE MADE SIGNIFICANT PROGRESS IN THIS REGARD.
I WOULD LIKE TO EXTEND MY GRATITUDE CA TO COUNCIL MEMBER BESSIE ADAMS FOR THE INVALUABLE GUIDANCE IN CONNECTING US WITH LT SPORTS CONSULTING.
OVER THE PAST FEW MONTHS, THE CONSULTANTS FROM LT SPORTS HAVE DILIGENTLY MET WITH OUR STAFF AND CONDUCTED A COMPREHENSIVE REVIEW OF OUR OPERATIONS.
TODAY I'M EXCITED TO ANNOUNCE THAT LT SPORTS CONSULTING IS HERE TO PRESENT THEIR FINDINGS AND RECOMMENDATIONS TO YOU.
PLEASE ALLOW ME TO INTRODUCE OUR MANAGER AT THE EPIC, CHRIS
TODD WITH LT CONSULTING, WHO WILL BE LEADING THE PRESENTATION.
NOW TURN IT OVER TO CHRISTIAN AT THANK YOU RAY.
UH, MAYOR COUNCIL, GOOD AFTERNOON.
[00:15:01]
A FEW QUICK MOMENTS BEFORE WE JUMP RIGHT INTO THE SLIDES.I WANNA TAKE THIS MOMENT AND BRAG ON OUR TEAM A LITTLE BIT.
JUST A COUPLE HIGHLIGHTS FROM THE EPIC THIS YEAR, AS YOU KNOW, WE ARE, UH, GRAND PRAIRIE'S, UH, PREMIER FITNESS CENTER.
AND ON TOP OF THAT, WE ALSO HAVE A THRIVING FINE ARTS DEPARTMENT.
UH, CLASSES, PROGRAMS INCLUDING CERAMICS, PAINTING, UM, ADAPTIVE AND INCLUSIVE.
AS WELL AS, UM, WE JUST HAD, UH, UH, CADENZA SCHOOL OF MUSIC JUST JOINED THE REPERTOIRE.
SO WE'RE REALLY EXCITED ABOUT THAT.
UM, WE ALSO HAVE OUR RENTALS DIVISION IS THRIVING AT THIS POINT.
WE ARE GRAND PRAIRIE'S AFFORDABLE CELEBRATION DESTINATION.
OUR PODCAST BOOTH IS DOING OVER 20 PODCASTS A MONTH.
OUR WAREHOUSE IS BOOKED ALMOST EVERY WEEKEND, UM, AS WE'RE DOING OVER A HUNDRED RENTALS A MONTH.
WE ALSO DO A LOT OF PARTNERSHIPS WITH GROUPS SUCH AS, UM, THE CHAMBERS, UH, UH, BLACK BUSINESS EXPO.
WE HAD THE MLK, UM, UH, UH, HEALTH FAIR AND GALA.
WE ALSO, UH, DID THE, UH, HISPANIC CHAMBER OF COMMERCE COMMUNITY ENRICHMENT ACTIVITIES.
AND, UH, DON'T WANNA FORGET GRAND PRAIRIE ARTS COUNCIL.
UM, WE ARE TAKING NOTICE ACROSS THE METROPLEX, W-F-A-W-F-A-A, JUST DID A EXPOSE ON ADULT SWIM LESSONS.
UH, THAT WAS ON GOOD, GOOD MORNING, TEXAS.
AND THEN WE ALSO DID PETE DEL'S SANTA'S HELPERS, BUT WE HAD OVER 6,000 TOYS DONATED.
JUST GOT WORD THAT THEY'RE COMING BACK FOR ANOTHER YEAR OF THAT.
UM, IT'S BEEN A PLEASURE WORKING WITH LT SPORTS.
UH, THEY'RE HELPING US IDENTIFY, UH, BUSINESS OPPORTUNITIES, UM, AS WELL AS IDENTIFY, UM, REV ADDITIONAL REVENUE STREAMS. WITH THAT, I'LL HAND IT OVER TO LARRY AND HIS TEAM.
UM, GOOD AFTERNOON COUNSEL AND HAPPY BIRTHDAY BILL.
UM, WE'VE HAD THE PLEASURE OVER THE LAST SEVERAL MONTHS OF WORKING WITH DANIEL AND CHRIS AND I WILL TELL YOU, AND AGAIN, IT'S NOT JUST 'CAUSE THEY'RE STANDING HERE.
YOU GUYS ARE VERY BLESSED TO WORK WITH THESE TWO GENTLEMEN.
UH, THEY REALLY DO AN INCREDIBLE JOB AND, UM, WE ACTUALLY LEARNED SOME THINGS FROM THEM ALONG THE JOURNEY.
JUST TO BE TOTALLY TRANSPARENT.
UM, A LITTLE BIT OF BACKGROUND ON, ON.
TREVOR AND I, WE'VE BEEN IN BUSINESS FOR THE LAST 15 YEARS, IF YOU GUYS HAVE EVER BEEN OUT WEST.
WE HAVE TWO SPORTS FACILITIES.
AND THE FACT THAT WE HAVE THE LARGEST SPORTS FACILITIES IN THE STATE OF TEXAS WHEN YOU PUT 'EM TOGETHER.
AND OVER THE LAST 10 YEARS, WE'VE NOW WORKED IN CONSULTING WITH DIFFERENT CITIES AND PRIVATE ENTITIES TO FIGURE OUT HOW DO WE GET YOU GUYS BIGGER, FASTER, STRONGER.
UM, THEY WERE ALL DOING A LOT OF GREAT THINGS IN REGARDS TO WHAT THEY WERE DOING THERE.
WE JUST TOOK THE PORSCHE AND FINE TUNED IT TO A LAMBORGHINI.
SO WITH THAT SAID, UH, HERE'S A LITTLE BIT OF BACKGROUND ON US AND THEN, UM, SLIDE THREE FOR YOU.
ALL THE LAST THREE YEARS ON A BUDGET SUMMARY PERSPECTIVE.
AND I'M JUST GONNA KIND OF RECAP FOR YOU 2223.
UH, OVERALL, WHEN YOU LOOK AT REVENUE AND EXPENSES, THE SUBSIDY ARE DOWN ABOUT 1.5 MILLION.
UM, WHEN YOU, YOU LOOK AT 2024 YEAR, UH, CLOSE TO 1.8, UM, THIS YEAR REVENUE'S UP AND THEY'RE GONNA BE UP EVEN HIGHER 'CAUSE OF THE, SOME OF THE THINGS THESE GENTLEMEN HAVE PUT IN PLACE.
AND THE TEAM HAS PUT IN PLACE AND DOWN ABOUT 1.4 AS WE GO THROUGH THIS.
I'LL MAKE SURE WE'RE CRYSTAL CLEAR.
WE WENT THROUGH TO IDENTIFY OPERATIONAL AND REVENUE THINGS WE COULD IDENTIFY THAT WOULD MAKE SENSE THAT THE TEAM COULD IMPLEMENT WITHOUT DISRUPTING TOO MUCH FOR THE CLIENT AND OR THE ASSOCIATE.
UM, AS WE KIND OF WENT THROUGH THAT AND WE IDENTIFIED SEVERAL THINGS, WHICH WE'LL KIND OF OUTLINE HERE OVER THE NEXT FEW SLIDES.
ALL RIGHT, GOOD EVENING EVERYONE.
MY NAME'S TREVOR ARMSTRONG AND WE'RE ON OPERATIONAL REVIEW.
SO WHEN WE STARTED HERE, WE WANTED TO IDENTIFY, OKAY, WHAT IS THE EPIC DOING GREAT.
AND WHAT ARE SOME OPPORTUNITIES TO IMPROVE? AS LARRY MENTIONED, UM, STRENGTHS THAT WE NOTICED ALMOST DAY ONE WAS, UM, THE WELL MAINTAINED AND CLEANLINESS OF THE FACILITY.
UM, OBVIOUSLY WE'RE IN THE INDUSTRY AND, AND SO THE EPIC IS SECOND TO NONE AS FAR AS THAT GOES.
AND AS WE COME TO LEARN, THE, THE CULTURE IS, UM, IS EXCELLENT OVER THERE.
THEY'VE GOT A GREAT LEADERSHIP TEAM.
UM, WE MET WITH A LOT OF THE STAFF MEMBERS, UM, ALL THE, ALL THE WAY DOWN, UH, THE CHAIN AND ALL OF THEM BOUGHT IN AND GREAT CULTURE THERE.
SO, UM, THREATS, I HATE TO USE THAT, THAT WORD, BUT, UH, AND DON'T TAKE THIS EVERYTHING TO EVERYONE.
I THINK WHEN THE EPIC WAS BUILT, IT WAS CLEAR, IT WAS BUILT TO ENCOMPASS A WHOLE LOT, RIGHT? AND, AND IT DOES AND DOES A GREAT, GREAT NUMBER OF THINGS.
AND WE LOOK TO IDENTIFY SOME AREAS TO CAPITALIZE ON WHAT THOSE HIGH DEMAND AREAS WERE.
NOW THAT THE, THE EPIC HAS HAS GONE TO SEVEN YEARS.
WHERE ARE THE PEOPLE GOING? WHAT, WHAT ARE THEY GRAVITATING TO OUT, OUT OF ALL THOSE PROGRAMS OFFERED? SOUNDS LIKE SWAT ANALYSIS, UH, THE OPPORTUNITY.
YOU SAID NUMBER OF FOURS AND NUMBER EVENTS.
WHAT DO WE, BY NUMBER OF FOURS? SO I SHOULD HAVE MENTIONED, BUT OPPORTUNITIES AND WEAKNESS, WE'RE GONNA GET INTO DETAIL.
THAT'S KIND OF THE MEAT OF THE, OF, OF THE PROJECT HERE.
SO, UM, IF WE DON'T ANSWER YOUR QUESTION AT THE END, PLEASE LET US KNOW.
SO WE HAD THE PLEASURE OF MEETING WITH SEVERAL
[00:20:01]
FOLKS ON THE STAFF, AND I'M GONNA READ THE FIRST QUOTE HERE FOR YOU.UM, THE PEOPLE, GREAT LEADERSHIP, EVERYONE, CHIPS IN TEAMWORK THAT ACTUALLY CAME FROM THE TEAM.
AND WE MEET WITH A LOT OF FOLKS AS WE INTERVIEW THROUGHOUT DIFFERENT CITIES.
AND YOU CAN TELL WHEN PEOPLE ARE BEING GENUINE AND SINCERE.
EVERYBODY ON THE TEAM WAS GENUINE AND SINCERE, UH, AS THEY WERE GIVEN FEEDBACK.
BUT THE GREAT THING WAS, IS WHAT CHRIS AND DANIEL MENTIONED, WHAT TREVOR AND I NOTICED, AND KELLY, ALONG WITH THE STAFF, ALL MERGED INTO THE SAME, SAME OPPORTUNITIES THAT WE'RE GONNA ADDRESS TODAY.
SO THEIR BIG THINGS WERE COULD WE LOOK AT INCREASING RENTAL PRICING? HOW DO YOU HIRE MORE FULL-TIME ASSOCIATES? AND OBVIOUSLY, UH, THINGS LIKE OFFER RECOVERY SERVICES, WHICH WE'RE GONNA GET INTO SAUNA, RED, LIGHT COAL, PLIN.
OKAY, THIS WAS OUR INITIAL CHARGE, OUR SCOPE OF WORK.
SO, UH, SOME OF YOU MAY HAVE SEEN THIS ALREADY, BUT, UM, OVERALL CONDUCT A THOROUGH FINANCIAL AND OPERATIONAL REVIEW OF THE EPIC RECREATIONAL FACILITY AND, UH, CONDUCT FACT FINDING MEETINGS WITH KEY MANAGERS AND KEY STAKEHOLDERS.
I JUST WANTED TO HIGHLIGHT THOSE TWO.
UH, THE MAIN ONE KIND OF FEEDING DOWN, UH, THROUGH THE REST.
AND THEN MEETING THE TEAM IS REALLY WHERE THE RUBBER MEETS THE ROAD FOR US ON LEARNING WHAT EVERYBODY, YOU KNOW, IT'S ONE THING TO SEE THINGS ON PAPER, IT'S ANOTHER TO LEARN HOW IT ACTUALLY WORKS.
AND, AND, UH, WE REALLY ENJOYED THAT AND THAT WAS VERY PRODUCTIVE, I THINK, ON ALL SIDES.
OKAY, SO THE NEXT FEW SLIDES WHERE THE MEAT ARE, WE'RE GONNA GO THROUGH OPERATIONAL HERE WITH ME HERE, UH, OPERATIONAL SUGGESTIONS.
AND ALSO WE'RE GONNA WALK THROUGH REVENUE.
SO, UH, A LOT OF MEAT HERE AS WE KIND OF GO THROUGHOUT THIS.
UM, SO THE BIG PICTURE ON THIS FIRST SLIDE HERE, WE'RE GONNA TALK ABOUT STAFFING CAMPS AND OCCUPANCY OF MEETING ROOMS. AND WITH THAT SAID, I'M ACTUALLY GONNA LET CHRIS TAKE THE FIRST ONE HERE ON STAFFING.
SO ONE GREAT THING ABOUT WORKING WITH THESE GUYS THAT WE WERE ABLE TO IMPLEMENT SOME OF THIS STUFF RIGHT AWAY.
WE DIDN'T HAVE TO JUST WAIT AND, AND AND PRESENT, UH, ONE OF THOSE BEING OUR STAFFING AND OUR SCHEDULING GET, MAKING SURE THAT OUR FULL-TIME STAFF IS OUT THERE ON WHERE THE RUBBER MEETS THE ROAD.
IT'S ACTUALLY IS ABLE TO TAKE SOME OF THE PART-TIME HOURS AWAY.
UM, DANIEL AND I ARE DOING QUARTERLY STAFFING AND SCHEDULING REVIEWS.
THAT'S SAVING A LOT OF MONEY ON LABOR.
SO IT'S ONE OF THE THINGS THAT WE'VE ALREADY IMPLEMENTED AT THIS TIME.
A COUPLE OTHER THINGS TO HIGHLIGHT HERE.
I'M NOT GONNA MENTION EVERYTHING UP HERE, BUT, UM, WE'RE GONNA GO THROUGH A COUPLE SLIDES OF OPERATIONAL, A COUPLE SLIDES OF REVENUE, AND THEN WE'RE ACTUALLY GONNA GIVE A RECAP AND A, A SPREADSHEET AT THE END OF, UH, THOSE FINDINGS ON WHAT THIS COULD MEAN ON A MONETARY PERSPECTIVE.
SO GOING BACK TO, UM, ON THE STAFFING SIDE, ANOTHER THING TO LOOK AT, WE LOOKED AT WAS ACTUALLY A REORG.
AND THE GREAT THING WAS, IS THIS IS ACTUALLY THE TRUTH.
IF WE WERE WALKING THROUGH OUR REORG THOUGHT PROCESS, THESE GUYS WERE ALREADY WORKING THROUGH, AND I SAY THAT 'CAUSE IT'S OBVIOUSLY THROUGH ATTRITION.
MAKE SURE I I START WITH THAT.
BUT HOW COULD WE LOOK AT DIFFERENT FOLKS AND COULD WE COMBINE DIFFERENT DEPARTMENTS TO MAKE THE THING RUN A BIT MORE EFFICIENTLY AND EFFECTIVELY? UM, AND THROUGH ATTRITION, UM, POSSIBLY SAVE UP TO $60,000 A YEAR IN PAYROLL SAVINGS, WHICH WAS, WHICH WAS GREAT.
UM, ALSO DEFINED AND IMPROVE CAREER PATHS FOR THE FOLKS ON THE TEAM.
AND WHICH WILL HELP WITH RETENTION ACROSS THAT AWAY.
UM, ADD FOUR FULL-TIME POSITIONS THROUGH PART-TIME ATTRITION, WHICH WILL ENHANCE CUSTOMER SERVICE, IMPROVE, IMPROVES DEFINED CAREER PATH AND REDUCES TURNOVER.
UM, AND THEN A BIG ONE IN TALKING TO DIFFERENT TEAM MEMBERS THAT I WANTED TO KIND OF BRING UP UNDER STAFFING WAS, UH, AND A SECOND ASSISTANT GM FOR MOD AND THE EVENINGS AND WEEKEND COVERAGE, UH, THROUGH PART-TIME ATTRITION.
AGAIN, THROUGH ALL THESE THOUGHTS, THOUGHT PROCESS, THAT'S HOW IT CAME UP.
UH, SO THEN THAT WAY YOU'RE SPREADING THE, THE WORKLOAD ON WEEKENDS AND, UH, ON NIGHT TIMES.
HAVING DONE OPERATIONS IN MY CAREER AT ONE TIME TOO, YOU WANNA MAKE SURE YOU'RE SPREADING THE LOVE THERE TOO, SO THAT, UH, FOLKS FEEL LIKE THEY CAN GET SOME TIME OFF WITH THEIR FAMILY.
UH, I'M GONNA MOVE OVER TO CAMPS.
YOU GUYS DO A PHENOMENAL JOB WITH CAMPS.
I, I WOULD TELL YOU PROBABLY BEST IN, UH, DFW AS FAR AS OFFERINGS.
THEN I WOULD ALSO THEN SAY YOU PROBABLY OFFER A LITTLE TOO MUCH AT TIMES IN A GOOD WAY.
AND SO SOME OF OUR RECOMMENDATIONS IS, UH, CAMP REGISTRATION FEES SHOULD BE THE SAME FOR BOTH, UH, MEMBERS AND NON-MEMBERS.
UM, CAMP ADD-ON FEES FOR EARLY AND LATE DEPARTURE DROP OFF, UH, PICK UP YOUR, YOUR COMPETITION SET.
UM, AND WE DID A LOT OF COMPETITION SET AND WHAT THEY WERE DOING AND WHAT YOU GUYS WERE DOING.
UM, OCCUPANCY AND MEETING ROOMS COMBINED, LOWER OCCUPANCY ROOMS INTO HIGHER DEMAND, LARGER ROOMS. YOU GUYS HAD SEVERAL ROOMS THAT FOLKS GRAVITATE TO.
LET'S JUST USE THE WAREHOUSE AS AN EXAMPLE, AND COULD WE COMBINE SOME OTHER ROOMS TO MAYBE CREATE A SECOND WAREHOUSE BECAUSE YOUR DEMAND FOR CERTAIN ROOMS ARE OFF THE CHARTS.
AND THEN, UH, EXPANDED HANDS, HIGH DEMAND ROOMS, LIKE I WAS MENTIONING, CULINARY COMPTON AND WAREHOUSE.
UM, REGARDING THE PART-TIME ATTRITION, HOW MUCH ARE Y'ALL LOOKING AT WHEN IT COMES TO THAT? HOW MANY JOBS WOULD BE, HOW MANY PART TIME JOBS WOULD BE NOT REFILLED? SURE.
WE HAVE DIFFERENT PHASES, COUNCILMAN.
UM, IT COULD BE AS MANY AS 10 PART-TIME POSITIONS TO CREATE THESE DIFFERENT, UH, FULL-TIME POSITIONS.
RIGHT NOW WE HAVE A HUNDRED PART-TIME, PART-TIME PEOPLE ON STAFF, SO THERE CAN BE A CHURN WHEN YOU HAVE PEOPLE THAT AREN'T AS, THIS ISN'T A CAREER FOCUS FOR ME.
SO I THINK SINCE I'VE BEEN THERE IN FOUR YEARS, UH, WE ONLY HAVE ABOUT 10 THAT HAVE BEEN THERE FOR THE JUMP.
SO WE, WE'VE GONE THROUGH ABOUT 90 DIFFERENT PART-TIMERS IN THAT TIME.
[00:25:01]
I THINK THAT MAKES SENSE.UM, I JUST WANNA MAKE SURE WE STILL DO HAVE THE OPPORTUNITIES FOR THESE HIGH SCHOOL AND COLLEGE STUDENTS ABSOLUTELY.
THAT THEY'RE TRYING TO, YOU KNOW, SAVE UP FOR SCHOOL OR WHATNOT.
SO YEAH, IT'S ACTUALLY ONE OF OUR BULLET POINTS IN THERE IS THE COLLEGE AND HIGH SCHOOL FOLKS KEEPING THEM ONTO TO, UM, KEEP WITH OPERATIONS TRIP.
UM, I'LL JUST HIGHLIGHT A, A FEW OF THESE, BUT JUST CONTINUING ON FROM WHERE LARRY LEFT OFF, BUT THE COURT POOL AND FITNESS, UH, AGAIN, AS I TOUCHED ON EARLIER, IT'S REALLY LOOKING AT WHERE ARE THE HIGH DEMANDS AND THEN ALSO ON THE SLOWER TIMES WHERE THERE ISN'T A LOT OF DEMAND, HOW CAN YOU FILL THOSE, UM, AND ADDING MORE.
THEY'VE HAD A LOT OF, THEY'VE HAD GREAT ATTENDANCE FOR THEIR SWIM CLASSES.
HOW CAN YOU ADD MORE OF THOSE MAYBE DURING THE OFF PEAK TIMES WHERE PEOPLE OR MOST FOLKS ARE AT WORK? UM, LOTS OF FOLKS LOOKING FOR THAT.
UM, AND THEN INCREASING COMMISSIONS AND WHATNOT FOR, UH, TO MAYBE INCENTIVIZE THE LESSON INSTRUCTOR ON THE FRONT DESK, UH, TAB.
IT DOES MENTION, UH, THE MOVE THE EXISTING LOCATION IN FRONT OF THE COURTS, UM, OVER THE YEARS PAST THE FRONT DESK LOCATION WAS RIGHT AT THAT ENTRANCE, AT THAT CONCIERGE DESK.
UH, WHAT WE'VE DONE IS MOVE IT BACK TOWARD THAT ROUND DESK BY THE BASKETBALL COURTS.
THIS HAS DEFINITELY HELPED WITH KEEPING OUR EPIC CENTRAL VISITORS TO BE ABLE TO COME AND BE IN THE LOBBY, VIEW THE ART GALLERIES AND THINGS LIKE THAT, WHILE ALSO CREATING A BETTER SECURE BARRIER FOR OUR MEMBERS AND, UH, CHECKING IN TO MAKE SURE EVERYBODY HAS THEIR MEMBERSHIP.
SO THAT'S BEEN A IMMEDIATE SUCCESS.
AND ANOTHER THING THAT WE'VE ALREADY DONE IS THE RECORDING STUDIO.
I KNOW THAT CAME WITH A LOT OF EXPECTATIONS WHEN THE BUILDING FIRST OPENED.
IT WAS A STRUGGLE TO GET FOLKS IN THERE.
WE ACTUALLY HAVE A STANDING RENTAL WITH LOCAL MUSICIAN DAVID TRIBBLE, UM, MONDAY THROUGH THURSDAY, WHICH STILL GIVES US ACCESS TO THE SPACE FRIDAY, SATURDAY, AND SUNDAY FOR SAY, LOCAL, UH, MUSICIANS OR ANYBODY THAT JUST LAID DOWN A TRACK ON THEIR IPAD THAT WANTS TO GET IN THERE.
SO WE HAVE THE BEST OF BOTH WORLDS, A STEADY STREAM OF INCOME AS WELL AS OPPORTUNITIES TO OUR COMMUNITY.
ALRIGHT, SHIFTING OVER TO MARKETING.
UM, STREAMLINING THE, RIGHT NOW WE DI WE IDENTIFIED AN OPPORTUNITY WITH ON THE MARKETING SIDE TO MAKE IT A LITTLE BIT MORE STREAMLINED AND EFFICIENT.
OBVIOUSLY COMMUNICATING ALL THE GREAT THINGS THAT ARE GOING OUT THAT ARE HAPPENING, A LOT OF THOSE THINGS NEED TO BE PRO PROPPED UP, WELL IN ADVANCE.
UM, AND SO THAT, THAT IS AN OPPORTUNITY WE HAD.
AND THEN, UM, ON THE SALES TEAM, WE'RE TALKING ABOUT ADDING MEETING ROOMS. THERE'S HIGH DEMAND FOR THOSE.
IT, IT TAKES SOMEBODY THAT'S FOLLOWING UP WITH THOSE LEADS, MAKING SURE THAT THEY'RE EXECUTED PROPERLY.
SO AGAIN, FOR THOSE THAT ARE ANALYTICAL LIKE MYSELF, UH, IN TWO SLIDES FROM, I'LL ACTUALLY SHOW YOU GUYS A SPREADSHEET AND SUM UP THESE NUMBERS FOR YOU AND WHAT THIS LOOKS LIKE MONETARILY.
UH, SO MEMBERSHIP PRICE INCREASES, UH, AS WE WENT THROUGH AND LOOKED AT DIFFERENT COMPETITORS IN THE MARKET.
UM, YOUR FAMILY PLAN, I'M SORRY, THEIR FAMILY PLAN IS $74 MONTHLY VERSUS THE EPIC OF 49.
AND CHRIS WILL ADDRESS THIS, UH, IN A COUPLE SLIDES FROM NOW AS WELL.
WE HAVE OUR RECOMMENDATION, WHICH WE'LL WE'LL TALK THROUGH JUST A FEW MOMENTS, IS INCREASING INDIVIDUAL PLAN BY $15 IN A FAMILY PLAN BY 25.
OVER THE LAST SEVEN YEARS, THERE HAS NOT BEEN AN INCREASES.
AND WHEN YOU GUYS LOOK AT YOUR COMPETITOR AND YOUR COMP SET, UH, A LOT OF THOSE LADIES AND GENTLEMEN, ALL ALL YOUR LADIES AND GENTLEMEN ARE AT A HIGHER PRICE POINT.
UM, CAMP TIMES, AND I'M SO SORRY, I FORGOT ONE PIECE THERE.
UM, PRICE INCREASE TWO TO THREE YEARS.
SO OBVIOUSLY, YOU KNOW, AS YOU GO THROUGH AND FOLKS GET RAISES AND ELECTRIC RATES GO UP AND THINGS OF THAT NATURE.
UH, FACTORING SOME SORT OF CPI, UH, FOR ANNUAL INCREASE TO HELP COVER THE EXPENSES, I THINK WOULD BE BE PRUDENT IN THIS JUNCTURE HERE.
UH, CAMP TIMES AND PRICING, UH, THE EPIC SUMMER CAMP SELLS OUT IN ONE DAY.
FOR THOSE OF YOU GUYS THAT DIDN'T KNOW, VERY IMPRESSIVE ON MANY LEVELS, UH, THAT TELLS YOU THERE'S HIGH DEMAND FOR THAT.
WITH HIGH DEMAND COMES, COULD WE MAKE SOME ADJUSTMENTS? RIGHT.
SO, UM, OUR SUGGESTION IS, IS ADJUSTING CAMPS FROM NINE TO FOUR VERSUS THE CURRENT SEVEN TO SIX.
ADDING AN EARLY LATE DEPARTURE FEE OF $5 FROM SEVEN 30 TO FIVE 30, IT SAVES ABOUT ONE HOUR IN LABOR, BUT ALSO CREATES A REVENUE STREAM AS WELL TO HELP OFFSET THE LABOR.
UM, THE COMP SET AVERAGE IS ABOUT $240 FOR CAMP FOR EIGHT TO FIVE VERSUS THE ONE 50 FOR THE EPIC, AGAIN, IN THE SAME SPACE.
AND OUR RECOMMENDATION HERE WAS TO TAKE IT UP $50.
I KNOW CHRIS AND TEAM HAVE DONE SOME ADJUSTMENTS HERE AS WELL.
SO THE, THE NEXT TWO BULLET POINTS, UH, TALK ABOUT THE PRICE INCREASES, UH, POTENTIALLY FOR POOL PARTIES AND MEETING ROOMS. UH, WE HAVE NOT DONE THAT IN THE SENSE OF INCREASING PRICES, BUT WE DID ADJUST HOW THOSE OPERATIONS WORK.
UM, SO WE DID MOVE, UM, THE POOL PARTIES INTO A 15 PERSON MAXIMUM, UH, FOR THE ATTENDEES, LIKE CHILDREN THAT, UH, COME TO THE POOL PARTIES AND IF THEY NEED ADDITIONAL, THEY COULD PAY FOR AN ADDITIONAL $10 PER PERSON.
UM, IN ADDITION TO THIS, WE ADDED A THIRD PARTY ROOM.
SO NOW WE'VE GOT THREE PARTIES GOING ON AT ONCE.
SO THREE PARTIES WITH 15 KIDS AND THEIR PARENTS.
UM, LIMITING THIS HELPED LIMIT
[00:30:01]
THE AMOUNT OF CROWNING ON THE, UH, POOL DECK AND HELPED WITH LIFEGUARD COVERAGE AND THINGS LIKE THAT.UM, THE MEETING ROOM SPACES, UM, WE DID NOT RAISE PRICES FOR THE, UH, PARTY ROOMS LIKE GAME ROOM OR THE, UH, PRESCHOOL, BUT WE DID LIMIT THEM TO TWO HOUR, UH, TIMEFRAMES.
THIS HELPS US HAVE MULTIPLE PARTIES IN ONE DAY AND BE ABLE TO PROVIDE THE OPPORTUNITY FOR MULTIPLE FAMILIES.
UM, FOR THE SMALLER EVENT SPACES LIKE CROMPTON AND EXPLORER, UH, WE MOVED FROM LIKE A TWO HOUR, UH, RENTAL TIME TO A FOUR HOUR, UH, RENTAL TIME.
AND THAT INCLUDES ALL YOUR SET UP AND TAKE DOWN.
UH, THERE'S NO FREE PRE-SETUP, YOU KNOW, 30 MINUTES OR HOUR AFTER.
IT'S JUST THE TIME YOU PAY FOR IS THE TIME YOU HAVE.
YOU CAN JUST BUY ADDITIONAL IF YOU NEED IT.
AND THEN I'LL HOP INTO THE FOOD AND BEVERAGE HERE REAL QUICK.
UH, SEVERAL MONTHS AGO WE ASKED YOU GUYS TO APPROVE A, UM, UH, OUR EPIC EATS CAFE FOR A NEW GROUP TO COME IN.
ANDS A HOLIC WAS APPROVED IN THAT TIME.
WE ARE GETTING 10% OF THEIR GROSS SALES.
I'M SURE EVERYBODY'S CURIOUS HOW THAT'S ACTUALLY WORKING OUT.
THE TRUTH IS, IS THAT IT'S DOING THE SAME AS THE PREVIOUS TWO OPERATORS AND IT'S, IT'S STRUGGLING TO, UM, RECOVER ITS COST.
LIKE I SAID, IT WAS GOING BE TOUGH.
YEAH, PEOPLE, PEOPLE DON'T WANT TO TAKE THE TIME TO BELIEVE, UM, IN LIGHT OF ALL OF OUR CONCESSION COMPANIES HAVING THE SAME PROBLEMS. I DO LIKE HERE WHAT YOU'RE SAYING ABOUT UPSELLING TO THE PARTIES, UM, THAT COULD MAKE UP THE DIFFERENCE.
NOW, I DON'T KNOW ABOUT CINE HOLIC, THEY'RE GOING GONNA PROVIDE PIZZAS.
YOU KNOW, KIDS OFTEN THEY WANT THE PIZZAS OR LUNCH TYPE LUNCH DINNER TYPE FOOD.
BUT I THINK COMBINING THE CONCESSIONS WITH THE EVENTS THAT'S GOING TO MAKE THE DIFFERENCE.
UM, AND I THINK WE HAVE A REGULAR CONTRACT SURE.
THAT'S DEFINITELY A CLEVERER WAY TO HELP SOMEONE SURVIVE AS WELL AS EXTENDING OFFERINGS TO PEOPLE HOLDING EVENTS.
OKAY, WE'RE MOVING FORWARD TO, UH, MEETING ROOM UTILIZATION.
I'VE TOUCHED ON, I SOUND LIKE A BROKEN RECORD.
UM, BUT UTILIZATION IS A BIG PART OF, UM, RIGHT SIZING REVENUE AND, AND UNLOCKING OTHER OPPORTUNITIES.
SO, UM, WE LOOKED AT SEVERAL DIFFERENT OPTIONS WITH, WITH THE TEAM HERE ABOUT, UH, REPURPOSING CERTAIN ROOMS THAT WERE NOT BEING UTILIZED OR NOT VERY BEING UTILIZED VERY OFTEN AND HOW CAN WE REPURPOSE? AND SO, UM, CONVERTING THAT FLOOR, GAME ROOM TO A WAREHOUSE DECOR, UM, WE'LL TALK ABOUT CROSSFIT HERE IN A SECOND.
UM, COMBINE THE ART STUDIO AND THE ART ROOM AGAIN TO CREATE ANOTHER SIMILAR ROOM SIMILAR TO, TO CROMPTON FOR THOSE OF YOU WHERE THAT, AND THEN I WILL TURN IT OVER TO DANIEL'S GONNA TAKE THIS ONE.
SO ONE OF THE BIG THINGS THAT WE'VE TALKED ABOUT IN HERE AS WELL IS THE CROSSFIT RELOCATION TO ANOTHER SPACE, UM, TO FREE UP THE MULTIPURPOSE FLOOR, UH, FOR ADDITIONAL, YOU KNOW, PICKLEBALL TIME, VOLLEYBALL TIME, AND MULTI-USE.
UM, WE DID MOVE THE CROSSFIT EQUIPMENT ALL UPSTAIRS TO OUR PREVIOUS GROUP FITNESS SPACE.
AND THAT HAS GONE OVER VERY WELL FOR ALL PARTIES, CROSSFIT AND PICKLEBALL.
UM, THERE WERE PROS AND CONS, OBVIOUSLY WE KNEW WE WOULD GET MEMBER FEEDBACK AS WELL.
UM, BUT IT HAS GONE VERY WELL.
WE HAVE BEEN PUTTING OUT CUSTOMER SURVEYS.
UH, WE'RE AT THE 90 DAY MARK ALMOST.
AND MOST OF ALL THE SURVEYS HAVE COME BACK FAVORABLE, UH, TO THE MOVE.
SO A LITTLE BIT SMALLER SPACE, BUT VERY FUNCTIONAL.
IT WILL WORK VERY WELL ON ALL ACCOUNTS.
UM, THAT DOES FREE UP TIME ON THE MULTIPURPOSE COURT.
UM, SO NOW WE CAN HAVE OPPORTUNITIES FOR PICKLEBALL LEAGUES, FOR VOLLEYBALL LEAGUES, CLINICS, AND OTHER CLASSES.
UH, STARTING OCTOBER WE DO HAVE A CLASS COMING UP.
IT IS A PROGRAM FOR PRESCHOOL AGED CHILDREN AND THAT WILL HELP FUNCTION, UH, TEACH THEM A NEW SPORT EVERY WEEK.
THEN I'LL JUMP IN REAL QUICK TO THE DAYCARE OPTIONS.
WE DID COMBINE OUR, UH, YOUNGER AGE GROUPS.
WE TOOK THEM OUT OF WHAT WAS BUILT TO BE A POOL PARTY ROOM.
WE OPENED THAT BACK UP AND THEN WE HAVE NOW $36,000, UH, IN ADDITIONAL REVENUE.
UM, AND THEN I'M GONNA HELP SEND IT BACK TO YOU GUYS.
WE DID, WE DID IDENTIFY SOME OPPORTUNITIES AS WELL FOR, UM, SPONSORS IN ADVERTISING.
UM, THERE'S SOME, SOME GREAT ASSETS THERE THAT I THINK THE COMMUNITY WOULD BE INTERESTED IN, IN PROMOTING THEIR, THEIR WARES AS WELL.
UM, AND THEN SOUNDS SMALL, BUT, UM, IT OFFERING THINGS AT THE FRONT DESKS.
WE USE THE WORD NOVELTY, BUT, BUT THING GRAB AND GO THINGS THAT PEOPLE WOULD, WOULD NEED, UM, WHILE THEY'RE AT THE EPIC.
OKAY, WE'RE DOWN THE LAST COUPLE SLIDES HERE.
SO, UM, CHRIS AND TEAM ARE GONNA WALK THROUGH STAFF RECOMMENDATIONS AFTER THIS.
BUT WE, AS WE DID THE RECOMMENDATIONS HERE ON THE, UH, REVENUE IMPACT MODEL, WE WANTED TO MAKE SURE ASSOCIATES WERE FOCUSED.
[00:35:01]
WE, UM, GUESTS WERE FOCUSED AND OBVIOUSLY, AND THEN REGARDING HOW CAN WE CUT BACK SOME OF THE DEFICIT HERE? SO INDIVIDUAL MEMBERSHIP DUES, TAKING UP 15% OR A FAMILY OF 25.THIS AGAIN WAS OUR RECOMMENDATION IS YOU KIND OF GO THROUGH EACH ONE.
YOU GUYS CAN SEE THAT'S REPRESENTS A TOTAL OF ABOUT $1.5 MILLION.
COULD BE AN ADDITIONAL REVENUE IN A, IN A FISCAL YEAR.
UM, WITH THAT SAID, UM, THEY'RE GONNA WALK THROUGH SOME OF THEIR RECOMMENDATIONS HERE.
UM, IRONICALLY WAS NOT PLANNED.
LIKE I TOLD YOU AT THE BEGINNING OF THE PRESENTATION, IT WAS 1.4 WAS A NUMBER.
SO WE COULD, UH, BECOME COST NEUTRAL HERE.
SO, AND WE UNDERSTAND, YOU KNOW, EVEN IF WE WERE TO INCREASE THE MEMBERSHIP RATE, YOU KNOW, AT $25 FOR A FAMILY MEMBERSHIP AND 15 FOR AN INDIVIDUAL, WE UNDERSTAND OUR COMMUNITY.
I GREW UP HERE, I'VE BEEN WITH THE CITY FOR OVER 22 YEARS.
IT'S VERY IMPORTANT THAT WE HAVE, UM, UH, A GOOD FEEL FOR WHAT OUR, WHAT OUR MEMBERS COULD PALATE.
AND WE BELIEVE A $10 A MONTH FOR A FAMILY, A $5 A MONTH FOR A ADULT INDIVIDUAL OR YOUTH STILL IS EXTREMELY BELOW AVERAGE.
UH, YMCA FOR EXAMPLE, IS $79 FOR A FAMILY.
SO THAT STILL GIVES US WAY BELOW THAT.
HOW MUCH IS CRUNCH RIGHT THERE, RIGHT ACROSS THE STREET.
SO THEY HAVE DIFFERENT, UH, DIFFERENT PRICE POINTS, UH, DEPENDING ON WHICH, UM, UH, LEVEL OF FITNESS YOU WANT.
DO YOU WANT THE, UH, GROUP FITNESS INCLUDED? THINGS LIKE THAT.
BUT $9 UP TO 29 POINT $30 A MONTH.
I HAVE A QUESTION ON YOUR STAFF.
TWO KIDS, TWO KIDS ARE IN EPIC DAYCARE.
HOW MUCH DID THEY HAVE TO PAY MORE THAT YEAR? YOU'RE LOOKING AT UH, 59 OR ARE YOU TALKING ABOUT WITH THE DAYCARE? THE $10 ADDITION AND CAMP FEE, WHATEVER.
WHAT WOULD BE THE INCREASED COST FOR THAT FAMILY OF AFFORD? WHAT IF, IF YOU MEAN EXACTLY HOW MUCH IF THEY'RE IN CAMP ALL SUMMER OR THINGS LIKE THAT.
I MEAN, WE'D HAVE TO TABULATE THAT.
YOU KNOW, THESE ARE JUST REC RECOMMENDATIONS.
I KNOW BECAUSE IT APPEARS THAT WE'RE SAYING A FAMILY'S GONNA BE INCREASED BY $10 A MONTH.
BUT IN REALITY, WHEN THE FAMILY HAVE THE KIDS AND EPIC DURING THE SUMMER, THAT'S INCREASED AS WELL.
'CAUSE I THOUGHT I GLIMPSED THAT IT SAID $50.
SO IF THAT'S INCREASE OF $50 PER A CHILD, THAT'S A HUNDRED DOLLARS THEY HAVE PAY.
MEMBERSHIP, FAMILY TALKING ABOUT THIS RIGHT HERE.
BUT THAT'S 110 FOR THE, THIS RIGHT HERE IS THE FAMILY MEMBERSHIP, RIGHT.
THAT, SO THAT'S 120 PLUS A HUNDRED FOR THE KIDS.
$220 A MONTH, TWO 20 MORE A YEAR.
THAT PAY HUNDRED FOR THE KIDS TO COME FROM WHAT THE PARENT'S POCKET.
BUT LIKE WHAT'S THAT? WHAT'S THAT? FOR DAYCARE? YES.
FOR THE INCREASE THEY RECOMMEND INCREASE 50 FOR THE DAYCARE.
SO TOTAL, IF YOU HAD A FAMILY FOUR, YOU'D PAY THE MONTHLY INCREASE JUST TO JUST TO BE MEMBERS.
AND THEN YOU'RE ALSO GONNA HIT GET HIT WITH ANOTHER INCREASE THAT'S TWO $20 A YEAR.
UM, AGAIN, UH, WE'RE LOOKING, THE, THE MAIN PROPOSAL THAT WE'RE LOOKING AT TODAY IS THE FAMILY MEMBERSHIP.
THE OTHER WERE JUST SUGGESTIONS BY THE BY BY THIS UH, CONSULTING GROUP SUGGESTIONS.
RIGHT? THIS IS, THIS IS UP FOR YOU GUYS TO, TO DISCUSS EVERYTHING ON THESE.
THIS WHOLE THING IS SUGGESTIONS.
SO WHEN YOU LOOKED AT THE NUMBERS, WHERE DID YOU SEE THE, THE LOSSES SHOULD BE ON AVERAGE EVERY YEAR? APPROXIMATELY EVERY YEAR.
THE EPIC SHOULD LOSE APPROXIMATELY.
UH, MY UNDERSTANDING IS THAT WAS $1 MILLION SUBSIDY FROM THE JUMP.
BUT WE ALSO HAVE HAD INCURRED COST OF BUSINESS INCREASES AS WELL AS, UM, UTILITY INCREASES THAT WHEN THE WAS BUILT WE KNEW THERE WAS ACCEPTABLE LOSS.
WE ALWAYS FELT LIKE IT WAS GOING BE A LOSS.
AND THAT'S WHY WE KEPT THE WHAT, LIKE EVERY OTHER WE DO THIS FIRST TO ANSWER YOUR QUESTION.
I THINK THAT STUFF, I DON'T THINK WE EVER PUT A LIMIT ON IT OR A A MAX.
AND SO WHAT WE HAVE TO DECIDE, WHEN DO WE NEED TO DECIDE ON THIS? WHENEVER YOU'D LIKE, DOESN'T HAVE TO BE TODAY.
WHAT WE NEED TO DECIDE, QUITE FRANKLY IS, UM, I DON'T WANNA BE A CRUNCH, BUT I DON'T WANT TO PRICE OUR FAMILY OUT, OUT, OUT EITHER.
SO I THINK WE HAVE TO DECIDE HOW MUCH WE WANT TO CONTINUE SUPPLEMENTING IT.
AND WE MAY NOT WANT TO DO ANY INCREASES EXCEPT FOR, LET ME THROW THIS OUT THERE.
THEY'RE MEANT THINGS AND THEY THROW PARTIES.
'CAUSE IT'S A, THAT'S A COMPETITIVE BUSINESS.
THE WAREHOUSE, THINGS LIKE THAT.
I BET IT MAY, IT WAS A TEAM ROOM FOR A YEAR MAYBE.
IS IT A TEAM ROOM ANYMORE? IT'S A GENERAL MULTIPURPOSE SPACE, CORRECT? YES SIR.
BUT THE POINT BEING, I WOULD RATHER SUPPLEMENT
[00:40:01]
IT FOR FAMILIES AND MEMBERS THAT, DOES THAT MAKE SENSE? YES.AND SO I THINK WE ALL NEED TO DECIDE, UH, THEY DID A GREAT JOB ON SHOWING US HOW WE COME UP WITH MORE REVENUE, UH, WHICH WE ASKED THEM TO DO.
I WOULD WE SUPPLEMENT THE SUMMIT.
I'M, I'M OKAY WITH CONTINUING TO SUPPLEMENT THE EPIC.
WE'VE GOT A FUNDING SOURCE FOR, IT'S THE COURT SALES TAX.
THAT'S WHY WE SAID WE'RE NOT GONNA PAY THE DEBT OFF QUICK.
I THINK WHAT WE NEED TO DO IS STUDY THIS OURSELVES AND COME BACK AND SAY, LOOK, I'M OKAY WITH A VERY MINOR INCREASE IN THE FAMILY AND A MINOR INCREASE JUST BECAUSE IT'S BEEN YEARS AND THESE OTHER THINGS COMING UP WITH THIS OTHER IDEAS.
I THINK WE'D PROBABLY ALL BE OKAY WITH MOST OF THOSE.
BUT I REALLY DON'T WANT TO PRICE OUR FAMILIES OUT.
UH, 'CAUSE THAT'S WHY WE BUILT IT WITH THE PRICE OF EVERYTHING ELSE.
THERE'S NOBODY IN HERE MY AGE, WHEN I WENT TO DALWORTH, CROCKETT RECREATION, I DIDN'T PAY A DIME TO PARTICIPATE IN ANYTHING.
I WAS THERE TO PLAY BASKETBALL.
I THINK WE NEED TO BE VERY CAREFUL THAT WE DON'T LOSE OUR VISION, WHAT THIS WAS FOR.
I MEAN, JUST LOOK AT YOUR CAB.
I KNOW Y'ALL TALKED ABOUT THE HOURS.
I MEAN OUR FAMILY, OUR COMMUNITY, I MEAN, I, I'M TRYING TO FIGURE OUT HOW MANY FAMILIES PEOPLE WOULD DISCOURAGE FROM PARTICIPATING AT THE EPIC BECAUSE THEIR HOURS CHANGE.
IN OTHER WORDS, IF THE FAMILY GETS TO WORK BEFORE 9:00 AM I MEAN 9:00 AM ON A REGULAR HOUR OF JOB, THEY CAN'T LEAVE AT THREE O'CLOCK TO GET BED BEFORE FOUR.
I MEAN, WE ARE AT OUR, OUR SCHOOL DISTRICT, YOU KNOW, JUST THINK ABOUT THE HOURS ON THAT PART AS WELL BECAUSE THAT'S OUR COMMUNITY.
AND JOHN, I MEAN, SO TO YOUR POINT, WE NEED TO THINK ABOUT THAT.
THAT'S SOMETHING FOR US TO THINK ABOUT AND DECIDE.
I I I'M NOT GOING TO PUT THIS BURDEN ON THEM.
THAT'S ONE OF THE THINGS THAT STOOD OUT FOR ME.
IF REBECCA AND I RAISING OUR THREE KIDS WHO GOT HIT WITH THAT, ALL OF A SUDDEN I, IT WOULD BE A PROBLEM.
UH, WOULDN'T BE TODAY, BUT IT SURE WOULD'VE BEEN WHEN WE WERE RAISING THREE KIDS.
COME ON, LET'S GO BACK IN TIME.
ALL OF US, WE, AND SO I WANT US TO BE A LITTLE BIT MORE CAUTIOUS ON THOSE THINGS THAT IMPACT OUR FAMILY AND CITIZENS.
I LOVE SOME OF THE OTHER IDEAS, BUT I THINK WHAT WE NEED TO DO, WE CAN'T MAKE THAT DECISION THAT WE'VE GOT TWO OTHER THINGS WE NEED TO CROSS.
I THINK WE NEED TO LOOK AT THIS AGAIN AND MAYBE COME UP WITH SOME SUGGESTIONS.
WE GONNA SCHEDULE A MEETING, A SEPARATE INDEPENDENT MEETING ON THAT.
I DON'T KNOW THAT WE NEED ONE, BUT, UH, I THINK WE DEPENDS ON WHAT WE HAVE WE BRIEFING THE NEXT MONTH.
CAN WE, CAN YOU GUYS ALSO PROVIDE US DATA ON ELIMINATING THE PART-TIME POSITIONS TO CREATE THE FULL-TIME? I'M CONCERNED AS WELL APPROACH TIM
IT WOULD BE THAT WOULD, THAT WOULD CREATE THREE, THREE FULL-TIME POSITIONS WITH THOSE 10.
'CAUSE WE HAVE TO MAKE UP FOR THE BENEFIT PACKAGE AS WELL.
SO IT IS SO IT'S ONE FOR 3.33 CORRECT.
PART-TIME POSITIONS YOU WE GOTTA ELIMINATE.
AND I'M CONCERNED AS WELL 'CAUSE WE'RE ALL YOUNG ONCE AND IF YOU WANTED THAT SUMMER JOB OR SOMETHING LIKE THAT, UH, I'M NOT DISAGREEING WITH EVERYTHING, BUT I WOULD LIKE TO MAKE SURE WE'RE BEING SMART ON WHICH ONE TO ELIMINATED.
SO, UH, MIKE, TO YOUR POINT, WE MAY NEED ANOTHER ONE, BUT NOT KNOWING WHAT THE STAFF WANTS TO BRING US FOR OUR BRIEFING IN OCTOBER, IT'S HARD FOR ME TO SAY MAYBE WE CAN DO IT IN A BRIEFING NOW THAT WE'VE ALL PRESENTED THIS YEAH.
AND WE'VE COME UP WITH OUR OWN RECOMMENDATION RECOMMENDATIONS, READY TO GO THE NEXT BRIEFING.
LET'S JUST BE PREPARED TO DO THAT.
BUT ON THE NEXT BRIEFING AGAIN, AND LET'S COME UP WITH SOME RECOMMENDATIONS EVEN THEY MAKE, DOES THAT MAKE SENSE? BECAUSE I THINK WE'RE ALL KIND OF SEEING THE SAME THING.
LET'S WATCH IT FOR OUR FAMILIES AND OUR CITIZENS.
AND THEN YOU BETTY, THANK YOU MAYOR.
UH, I THINK THAT PART OF WHAT YOUR RECOMMENDATIONS ARE THOUGH ALREADY, CHRIS, INCLUDE KEEPING THE, THE, UH, SUMMER JOBS.
YOU JUST TRYING TO WORK IN THE OTHER PARTTIME JOBS.
SO CONSOLIDATING, INSTEAD OF HAVING 20 LIFEGUARDS, NOW WE CAN HAVE ONE FULL-TIME ONE AND GO DOWN TO 16 LIFEGUARDS AND SAME THING FOR GUEST
[00:45:01]
SERVICES PEOPLE.'CAUSE YOU'RE, YOU'RE GETTING PEOPLE JUST CHURNING THROUGH THERE.
AND THEN, UM, I REALLY LIKE THE IDEA OF, UH, DOING SOME POINT OF SALE STUFF AT THE FRONT DESK.
THAT'S, THAT'S SOMETHING I WOULD EXPECT TO, TO SEE ANYWAY.
YOU KNOW, IT'S NOT A BIG REVENUE GENERATOR.
I LIKE IT FOR THE CONVENIENCE.
I CAN GRAB MY GATORADE ON THE WAY OUT THE DOOR.
NOW OBVIOUSLY I'M NOT GRABBING A GATORADE ON THE WAY I'M DOING IT, BUT THE OTHER FOLKS THAT DO, UH, THAT'S A, THAT'S A BIG DEAL.
IT WOULD MAKE ME WANT TO COME BACK.
ANOTHER THING IS ALL THE PLACES THAT WE COMPARED COST TO, UH, LIKE SOMEBODY BROUGHT TO Y JUST NOW, UH, YOU KNOW, THIS IS TAXPAYER SUPPORT, CORRECT? RIGHT.
THAT'S THE REASON WHY WE KEEP IT LOWER, RIGHT? YES SIR.
BECAUSE I'M, I'M HELPING PAY FOR IT EVEN THOUGH I DON'T GO TO IT.
UH, AND EVERYBODY IN THE CITY IS.
SO THAT'S WHY WE TRY TO KEEP IT LOWER.
I DO UNDERSTAND THE SEVEN YEARS, IS THIS THE SAME PRICE THAT IT WAS SEVEN YEARS AGO? YES SIR.
I KIND OF LIKE YOUR $5 AND $10.
THAT'S NOT A HUGE YEAH, WE COULD DO SOMETHING THERE.
JUST NOT, BUT IT, BUT IT BUT IT DOUBLE WHAMMY ON OTHER THINGS.
AND IT LETS EVERYBODY KNOW THAT, YOU KNOW, YOU'VE GOTTA TAKE PART IN OWNERSHIP OF THIS BUILDING SO THAT YOU'RE COMING TO, AND THAT'S THE WAY TO DO IT.
AND THE DOUBLE WHAMMY THING, I AGREE WITH YOU.
UH, BUT THE EXTRA THINGS THAT ARE WAY ABOVE AND BEYOND THOSE MAY BE THE REVENUE GENER GENERATOR YOU'RE LOOKING FOR WOULD BE ENOUGH.
COUNCIL MEMBER ADAMS. I THINK THIS COUNCIL NEED TO DECIDE WHAT WE WANT.
I THINK ONCE WE, UM, THE FIRST I HEARD WAS WE ARE LOSING MONEY.
AND SO I THINK THAT WAS THE IDEA OF NOT JUST MAKING IT PROFITABLE, BUT COST NEUTRAL BECAUSE WE KNOW IT'S GONNA BE SUPPLEMENTED.
AND SO EVERYTHING THAT YOU ALL HAVE PRESENTED I THINK IS GREAT.
AND ITS A LOT OF IDEAS THAT WE CAN THINK ABOUT AND, AND YOU ALL ARE ALREADY IMPLEMENTING.
AND SO I COMMEND YOU FOR ALL THE WORK THAT YOU KNOW, YOU PRESENTED AND HAVE ALREADY DONE.
AND, AND BY THE WAY, CHRIS, YOU LOOK GOOD.
I LOVE THE WEIGHT THAT YOU LOST.
RAY DOESN'T LET ME LUNCH, BUT I DEFINITELY WANT US TO, AS A COUNCIL, FIGURE OUT WHAT WE WANT.
BECAUSE I THINK AT ONE POINT WE WERE TRYING TO FIGURE OUT DO WE EVEN WANT RENTALS OR DO YOU WANT TO MAKE IT A GYM? SO WE NEED TO FIGURE OUT WHAT WE WANT, WHAT WE THINK OUR, UM, OUR CITY WANTS FOR THIS, THIS LOCATION.
IT'S A GREAT LOCATION AND I THINK IT'S A, IT, IT IS BEYOND, I LOVE THE UTILIZATION MOST OF WHAT I'VE SEEN AS A REC CENTER.
AND SO WE ALSO GOTTA REMEMBER SEVEN YEARS IS A LONG TIME TO NOT MAKE ANY ADJUSTMENTS.
AND YOU CAN'T BUY THE, YOU CAN'T BUY EGGS OR BUTTER OR MILK FOR THE PRICE THAT YOU PAID IT SEVEN YEARS AGO.
SO I THINK OUR COMMUNITY, THOSE THAT USE THIS FACILITY WOULD NOT MIND AN INCREASE.
NOT ASTRONOMICAL, BUT WE CAN'T WAIT EVERY SEVEN YEARS TO MAKE A JUMP.
WE NEED TO DO IT IN INCREMENTS BECAUSE THAT'S THE SITUATION WE HAD IN SOME OTHER AREAS.
SO, AND, AND I DO THINK WE NEED TO HAVE AN OPPORTUNITY FOR KIDS TO COME IN AND START A CAREER, BUT ON THE FLIP SIDE, THINK ABOUT THE JOBS THAT WE HAVE FOR, FOR FULL-TIME EMPLOYEES.
THAT'S A BENEFIT TO OUR COMMUNITY AS WELL.
I THINK THE TRANSITION WASN'T THAT DRASTIC.
UH, I HEAR WHAT WE'RE ALL SAYING.
UH, I THINK THERE'S A HAPPY MEDIUM TO TO TO COMBINE IT.
GET A SMALL INCREASE, BUT NOT 14 IS OUT THE EARLY MORNING DROP OFFS KIDS PROGRAMS. I THINK WE, I THINK, UM, I THINK WE ALL KIND OF KNOW WHAT WE WANT TO DO AND I THINK LET'S PUT IT ON THE NEXT BRIEFING.
UM, WE'RE GONNA RUN OUT OF TIME FOR THIS BRIEFING.
UM, KURT, YOU ASKED A QUESTION EARLY ON, DID YOU GET AN ANSWER TO? OKAY.
UM, JUNIOR, AS WE'RE TALKING ABOUT THE PROPOSED INCREASE, WHY DON'T WE LOOK AT PROPOSED INCREASING FOR THOSE THAT AREN'T GRAND PRAIRIE RESIDENTS? I DON'T KNOW WHAT PERCENTAGE.
SECOND QUESTION, Y'ALL BROUGHT UP THE, UH, RECOVERY SERVICES.
WHAT ARE Y'ALL LOOKING AT FOR THAT? LIKE THE SA THE RED LIGHT COLD LUNGES HAVE A HOT WORK.
WE, WE DID DO SOME, SOME RESEARCH.
WE, I DID CHECK OUT HOT WORKS MYSELF.
YOU KNOW, THEY'RE JUST RIGHT THERE IN EPIC EAST.
SO WE'D BE COMPETING DIRECTLY WITH THE BUSINESS THERE.
AND UM, UH, WE DID LOOK AT OTHER SAUNA AS WELL.
ASANA ON BOTH THE MEN'S AND WOMEN'S LOCKER ROOM.
MUCH LIKE THE SUMMIT IS GONNA COST US $300,000 TO PUT IN
[00:50:01]
HOW MANY PEOPLE FIT IN THE SAUNA YOU PRICED? UH, IT'S QUITE LARGE.I THINK PROBABLY MAYBE EIGHT TO 10 PEOPLE CAN BE IN EACH SAUNA AND THAT WOULD BE A HUGE, THAT'S WHAT, THAT'S OUR NUMBER ONE THING THAT PEOPLE ARE SAYING.
AND, AND HOT WORKS IS A LITTLE DIFFERENT THAN THIS.
UM, SO JUST PUT THE ADDITION TO THE, UH, POINT OF SALE NOVELTY ITEMS. I THINK THIS IS A GOOD OPPORTUNITY TO GET SOME OF THOSE GOODS THAT ARE AT THE TOURIST CENTER THAT SAY THE GRAND PRAIRIE STUFF BECAUSE I THINK ACTUALLY GRAND PRAIRIE ENDS WOULD WANT THE GRAND PRAIRIE PARAPHERNALIA MORE THAN THE VISITORS PROBABLY.
SO RIGHT NOW YOU HAVE TO GO TO THE TOUR CENTER FOR THAT.
WE COULD HAVE A WHOLE LITTLE KIOSK FOR THAT.
IF I COULD, YOU CAN LET US, WE'LL GIVE YOU SOME PRIVILEGES SINCE IT'S YOUR BIRTHDAY.
LET'S LET DOWN PUT OUR HEADS TOGETHER AND YOU HEARD WHAT WE'RE SAYING, A COMPROMISE AND WE'LL COME BACK WITH SOMETHING COMPROMISE.
BUT GREAT INFORMATION, GREAT WORK.
UH, LEAVE US THE, ARE YOU DOING CHRISTMAS? YES.
WE DO DOWNTOWN CHRISTMAS PLAN, MEGAN, AS THEY'RE WALKING UP.
TONIGHT WE'RE BRINGING FORWARD MAIN STREET MAGIC A SLATE OF EVENTS.
DOWNTOWN IS AN ALTERNATIVE TO REPLACE THE ICE SKATING RINK.
THE ICE SKATING RINK DREW ABOUT FIVE TO 10,000 VISITORS IN PAST YEARS, BUT IT CAME WITH HIGH COSTS AND WEATHER ISSUES THAT THEN CREATED LIMITED IMPACT.
WHAT PRESENTING IS A REIMAGINED HOLIDAY SEASON DOWNTOWN.
INSTEAD OF A SINGLE ATTRACTION, WE'VE BUILT A FULL SCHEDULE.
THE PURPOSE HERE IS THREEFOLD TO KEEP HOLIDAY ENERGY DOWNTOWN, TO STRENGTHEN OUR LOCAL BUSINESSES AND TO TEST COST-EFFECTIVE ACTIVATIONS THAT WOULD CARRY BEYOND THE HOLIDAYS.
ALL WHILE PREPARING FOR THE CONSTRUCTION PHASE OF DOWNTOWN.
WE'RE ALSO ADDING LITTLE TOUCHES THAT MAKE DOWNTOWN FEEL FESTIVE, EVEN OUTSIDE THE BIG EVENTS.
THAT INCLUDES A FREE LIGHTED LAWN DISPLAY THAT'S KIND OF A MINI PRAIRIE LIGHTS AND ELEVATED CHRISTMAS LIGHTS AT CITY HALL ALIGHTED ART INSTALLATION ON OUR CUTE LITTLE WATER TOWER AT THE FARMER'S MARKET.
INSTAGRAMMABLE PHOTO OPPORTUNITIES AND, UH, EVEN AUGMENTED REALITY GAMES.
THESE CREATE REASONS FOR FAMILIES TO STOP, TAKE PICTURES AND COME BACK MULTIPLE TIMES DURING THE SEASON.
AND AT YOUR DESK, YOU DO HAVE A FULL, A LIST OF THE FULL SLATE OF EVENTS AND WE'RE GONNA GO THROUGH VERY QUICKLY, UM, WHAT THOSE ARE.
EMILY LINNER IS SPECIAL EVENTS MANAGER.
THIS YEAR WE'RE BRINGING BACK THE TREE LIGHTING ON SATURDAY INSTEAD OF FRIDAY, SO THAT WE CAN ALLOW FOR MORE PARTICIPATION IN OUR HOLIDAY LIGHT PARADE THAT WE'LL BE COMING BACK FOR YEAR TWO AS WELL AS THE DRONE SHOW THAT YOU KNOW AND LOVE.
CINDY MENEZ, PUBLIC HEALTH AND ENVIRONMENTAL QUALITY.
UM, ON DECEMBER 13TH, WE'RE OFFERING THE ULTIMATE SHOPPING EXPERIENCE, STARTING AT 8:00 AM THE FARMER'S MARKET, WHICH WILL MOVE OVER INTO CITY HALL PLAZA.
AND THEN STARTING AT 10:00 AM WE'RE GONNA BRING THE GRAND HOLIDAY CRAFT FAIR TO CITY HALL INSIDE CITY HALL.
UM, AND THAT WILL BE OPEN IN THE AFTERNOON.
AND THEN AT SUNSET, A PRAIRIE MERRY CHRISTMAS MARKET HOLIDAY MARKET WILL BE IN CITY HALL PLAZA, UM, FROM SIX TO 10:00 PM DESTINY WRIGHT ANIMAL SERVICES MANAGER, WE'LL HAVE A PET PARADE THAT WILL ALSO INCLUDE A COSTUME CONTEST.
UM, WITH SOME SPECIAL JUDGES, WE'LL HAVE A VENDOR VILLAGE ADOPTION OPPORTUNITIES, A KID ZONE, AND A GOOD TIME.
I'M THE PROGRAMMING ADMINISTRATOR OF THE LIBRARY.
SO THURSDAYS ARE GONNA BE FOR THE LIBRARY.
WE'LL HAVE OUR, OUR MOBILE LIBRARIES DOWNTOWN EVERY THURSDAY EVENING, DECEMBER 4TH AND 18TH.
WE'LL BE HOSTING WINTER STORY TIMES.
AND THEN ON DECEMBER 11TH, WE'LL CHANGE IT UP A LITTLE BIT AND WE WILL HAVE OUR GRAND GRAY LIBRARY UKULELE CLUB CONCERT HAVE THEIR, UM, THEY'LL PERFORM THEIR HOLIDAY, THEIR YEARLY HOLIDAY CONCERT.
UM, AT THE, EACH OF THESE THURSDAY EVENINGS WE'LL HAVE A HOT COCO STATION AND THEN A SNOW DANCE PARTY.
AND THEN, LIKE I SAID, WE'LL HAVE OUR MOBILE LIBRARIES ON SITE SO THAT WAY FOLKS CAN CHECK OUT BOOKS, OTHER MATERIALS, UH, ZIP LIBRARY CARDS, AND HAVE FUN WITH THE LIBRARY.
ON SUNDAYS, WE'RE GONNA BE BRINGING SOME POP-UP ACTIVITIES.
IN THE AFTERNOONS WE'VE GOT OUR WORLD'S LARGEST SNOWMAN BOUNCE HOUSE.
IT'S OVER 30 FEET AND CAN HOLD 30 KIDS AT ONE TIME.
WE'LL BE BRINGING POLAR GOLF, SO A MINI GOLF
[00:55:01]
COURSE TO DOWNTOWN, AND THEN OUR EVEREST CLIMB AND SLIDE.SO EACH OF THESE WILL TAKE PLACE ON SUNDAY AFTERNOONS.
3D PARTICIPANTS JUST COME AS YOU ARE AND PARTICIPATE.
YOU HAVE NAME THE DOWNTOWN MANAGER AT THE UPTOWN.
WE'VE GOT SEVERAL THINGS GOING ON.
OUR PARTNERS WITH THE GRAND PRAIRIE ARTS COUNCIL WILL BE PUTTING ON THEIR HOLIDAY PRODUCTION OVER THE WEEKENDS OF THE 12TH THROUGH THE 14TH AND THE 19TH THROUGH THE 21ST.
IN ADDITION TO THAT, WE'RE GONNA RUN ON MONDAYS, TWO EPISODES OF CLASSIC, UH, HOLIDAY MOVIES.
THE FIRST ONE ON DECEMBER THE 15TH BEFORE SCHOOL LETS OUT IS A LITTLE MORE ADULT FOCUS.
IT'S GONNA BE THE SANTA CLAUS.
WE'LL HAVE A MATINE, AN EVENING PERFORMANCE ON THAT.
AND THEN ON MONDAY, DECEMBER 22ND, AFTER SCHOOL IS LET OUT, WE'RE GONNA DO A KIDS' MOVIE WITH THE GRANTEE TO GET AFTER DOING AND EVENING PERFORMANCES.
IN ADDITION TO ALL OF THAT, WE WILL HAVE A PHOTO OP INSIDE THE LOBBY OF THE UPTOWN.
SO WHENEVER THE UPTOWN IS OPEN, THAT'LL BE AVAILABLE FOR PEOPLE TO COME DOWN AND SEE AND TO TAKE CHRISTMAS PICTURES.
THE MISSILE TOE MARKETPLACE IS A NEW THING THAT WE'RE BRINGING IN.
UH, WE ARE GOING TO START THAT ON THE WEEKEND OF THE TREE LIGHTING, WHICH IS DECEMBER 6TH AND SEVENTH.
IT'LL RUN ON SATURDAYS AND SUNDAYS THROUGH THE WEEKEND BEFORE CHRISTMAS.
SATURDAYS FROM ONE UNTIL SEVEN.
SUNDAYS FROM ONE UNTIL FIVE IT WILL BE TAKING PLACE AT THE FARMER'S MARKET.
UH, KATRINA HIGGINS HAS HELPED US OUT WITH THAT.
UH, SMALL AND EMERGING BUSINESSES FOCUSING ON FOLKS LIKE THAT, THAT ARE TRYING TO LIFT UP THEIR BUSINESS UNTIL WE'RE GONNA HAVE MARKETS IN AN OPPORTUNITY FOR PEOPLE TO COME DOWN AND SHOP AND GREAT.
SO, WITH ALL THESE WONDERFUL EVENTS, WE'LL BE READY TO ACTIVATE ALL OUR MARKETING, UM, CHANNELS.
UH, WE HAVE OUR WEBPAGE, OUR NEWSLETTER EVERYWHERE WE CAN REACH OUR RESIDENTS.
WE'LL ALSO BE, UM, PUSHING OUT HEAVY PUBLIC RELATIONS.
WE FEEL THAT THIS HAS A LOT OF POTENTIAL FOR SOME MEDIA COVERAGE.
UH, SO WE'LL BE, UH, FOCUSING ON THAT BEFORE WE, UH, FOCUS ON ANY TYPE OF MEDIA OR SOCIAL MEDIA.
BUY OUR PAID MEDIA WILL INCLUDE, OF COURSE, AT THE SAME TIME THE INFLUENCER CAMPAIGN THAT WE'RE PROPOSING.
UH, WORD OF MOUTH IS GREAT, ESPECIALLY IF IT'S INVOLVED INFLUENCERS WITH GREAT FOLLOWING.
SO WE'RE HOPING THAT WE ARE ABLE TO UTILIZE INFLUENCERS, LOCAL INFLUENCER, ANSWERS TO OUR ADVANTAGE.
AND TO READ SOME OF THE SCHOOL DISTRICTS, FOR EXAMPLE, WHERE, UH, WE'LL BE ADVERTISING ON THE GO FIRST STADIUM AT G-P-I-S-D, UH, WITH SAY, PROMOTIONAL VIDEO, HIGHLIGHTING ALL THESE, UH, WONDERFUL ACTIVITIES.
WE WILL BE STARTING THE STAGE CONSTRUCTION, UM, IN END OF NOVEMBER.
AND SO THERE IS GONNA BE AN AREA THAT'S GONNA BE BLOCKED OFF, BUT WE'RE LOOKING AT THAT AS MORE OF A THREE SIDED BILLBOARD, WHERE WE'RE GONNA BE ADVERTISING WHAT'S TO COME, AS WELL AS TALK ABOUT WHAT THE WONDERFUL STAGE IS GONNA LOOK LIKE.
YOU CAN SEE THE DIFFERENT AREAS, THE BENNY PRAIRIE LIGHTS AREA AND THE ACTIVITY ZONES.
AND IN SHORT, THIS PROPOSAL IS ABOUT MAKING MAIN STREET A STRONGER ECONOMIC AND CULTURAL ENGINE DURING THE HOLIDAYS AND SETTING US UP FOR SUCCESS WHILE WE MOVED INTO THIS CONSTRUCTION PHASE, THE ICE SKATING RINK GAVE US ONE OPTION FOR VISITORS.
THIS PLAN GIVES US A SEASONS OF REASONS TO COME DOWNTOWN.
BY LAYERING MULTIPLE EVENTS AND ACTIVATIONS, WE EXPAND THE DRAW, EXTEND THE LENGTH OF STAY, AND MOST IMPORTANTLY, CREATE MORE OPPORTUNITIES FOR PEOPLE TO COME DOWNTOWN AND SPEND MONEY.
THAT TIME WILL TAKE ANY QUESTIONS? YES, SIR.
YEAH, NO, THANK YOU SO MUCH FOR THE PRESENTATION.
IT'S REALLY EXCITING TO SEE EVERYTHING THAT'S COMING.
UM, MY QUESTIONS FOR CLAUDIA, UM, REGARDING MARKETING.
I LOVE THE IDEA OF WORKING WITH LOCAL INFLUENCERS AND EVERYTHING, BUT THERE'S A LOT OF MONEY BEING SPENT HERE AND A LOT OF ACTIVITIES.
I THINK WE NEED TO REALLY CONSIDER DOING SOME MAJOR PAID MEDIA BUY.
SO, YOU KNOW HOW, LIKE I HAVE TO ASK THAT WE SEE ABOUT EPIC CENTRAL.
OKAY, I'LL SEE IT ON HULU OR NETFLIX OR WHATEVER, SOMETHING LIKE THAT, WHERE IT'S REALLY BRINGING PEOPLE DOWN, ESPECIALLY THE THINGS HAPPENING ON 13TH, THE DAY OF SHOPPING, THE POLAR GOLF AND ALL OF THOSE OTHER THINGS.
I, I THINK WE REALLY HAVE AN OPPORTUNITY TO SHOWCASE A DIFFERENT PART OF GRAND PRAIRIE, UM, THAT ISN'T GETTING, GETTING AS MUCH ATTENTION AS EPIC CENTRAL IS.
SO I THINK WE, WE REALLY SHOULD CONSIDER DO AS A PAID MEDIA BUY.
WE WOULD LOVE THAT YOU WOULD BE READY AND LOVE THAT IF YOU, THAT'S WHAT YOU DECIDE TO DO.
I BRING US A BUDGET TO APPROVE.
JUST A QUESTION, JUST TO PIGGYBACK.
UM, YOU HAD MENTIONED THE INFLUENCERS.
SO NOW WE'RE PROPOSING, UH, THREE LOCAL INFLUENCERS EXPLORE THE PRAIRIE, WHO HAS 25,000 FOLLOWERS ON INSTAGRAM.
DALLAS SITES 1 0 1 HAS 25,000 INSTAGRAM FOLLOWERS AND DALLAS LOCALS WHO HAS 1.7 MILLION ON INSTAGRAM.
BUT WE'RE STILL EXPLORING OTHER OPTIONS AND UH, WE'LL FINALIZE
[01:00:01]
THAT IN LIST.WHAT WAS THE THIRD ONE? UM, DALLAS LOVE LIST, 1.7 MILLION, UH, FOLLOWERS UNDER CI GROUND.
UH, AS FAR AS, UH, THE TREE LIGHTING AND THE PARADE IS, IS IT LIKE A MINI PARADE? IS THAT WHAT WE'RE TALKING WITH THE FIRETRUCK AND ALL THAT? IS THAT WHAT WE'RE TALKING? SO, SO WE'RE GONNA FOLLOW, UH, THE SAME ROUTE THAT P'S RES TOOK THIS PAST WEEKEND.
SO WE'RE GONNA GO AROUND THE CITY HALL CAMPUS.
UM, WE'RE STARTING A LITTLE BIT LATER IN THE EVENING AT SIX THIS YEAR SO THAT WE CAN ENCOURAGE FOLKS TO BRING LIGHTED FLOWS.
SO THIS YEAR WE'VE ALREADY GOT 20 PARTICIPANTS IN THE FRIDGE AND IT'S ON A SATURDAY THIS YEAR.
HOW DO THEY KNOW ABOUT IT? HOW DO YOU YEAH, WE'VE INITIALLY POSTED ON SOCIAL MEDIA TO ACCEPT APPLICATIONS AND THEY'RE ON THE PARKS WEBSITE AS WELL.
UM, WE'VE GOT 20 APPLICATIONS SO FAR, BUT WE'VE ALSO CONTACTED ALL THE SCHOOL DISTRICTS LOCALLY TO TRY AND GET THEIR OFFER.
WE'D WANT 200, WE'D LIKE IT TO BE A REASONABLE AMOUNT OF 30.
SO WHAT'S YOUR MAX? SO WHAT IS THE MAX? I'D LIKE TO KEEP IT TO 40 TO 50 MAX, UM, BASED ON THE LENGTH OF THE ROUTE, HOW LONG IT TAKES TO WALK, LINE UP AND BE DONE.
AND THEN THE PARADE LEADS INTO THE TREE LIGHTING.
YEAH, SO THE SANTA CLAUS AND THE BEAR WILL RIDE INTO THE TREE AND GET THE TRAILER FOR US, AND I'M BE, I'M GONNA BE SEAT BELTED IN
HAD TO, THEY HAD TO STOP WAY OUT LAST YEAR.
HAD TO WALK OVER IF YOU'RE GONNA LET US RIDE IN, LET US RIDE IN.
I DON'T KNOW IF Y'ALL WERE THERE, BUT WE HAD TO STOP OUT ON MAIN, ALMOST COULDN'T GET IN AS FAR AS YOUR COME BACK AND DO GEORGIA, UH, THE SHOPPING DOWNTOWN, DOES THAT COINCIDES WITH, UM, SHOP
I'M JUST CURIOUS WHETHER OR NOT I COULD INCORPORATE SOME TYPE OF SHELF OF THE ELK CONTEST OR SOMETHING LIKE THAT WITH ALL THE SMALL BUSINESS.
THAT DRAWS PEOPLE TO THAT BUSINESS AND THEY CAN TAKE A PHOTO, LOVE THAT HASHTAG WHATEVER GP AND THAT WAY IT JUST DRAWS PEOPLE THAT BUSINESS SAY YOU DON'T WANT THEM, GO FIGURE OUT WHERE THE AVENTURE IS.
I THINK OUR GRAND PRAIRIE ELF ON THE SHELF NEEDS A LITTLE GRAND PRAIRIE PROUD T-SHIRT, YOU KNOW, SOMETHING COOL.
SOMETHING TO, SOMETIMES I'LL ASK PEOPLE HOW THEY HEARD ABOUT OUR EVENT AS WE'RE THERE AND THEY, MANY TIMES THEY'LL SAY, I PUT IT ON KRLV NOW IS THAT SOMETHING THAT'S FREE OR SOMETHING WE HAVE TO BUY AT AIR TEST PEOPLE LISTEN TO KLV.
SOME PEOPLE WE VOTED DEFINITELY, UM, MAYBE THEY HEARD IT THROUGH FREE PUBLICITY OR PR EFFORTS.
UH, WE HAVE A VERY TALENTED IN-HOUSE, UH, MARKETING TEAM THAT'S REALLY GOOD AT PITCHING SOME OF THOSE STORIES AND THIS IS ONE OF THEM.
JUST CURIOUS, I LOVE THE ARTWORK, BUT I'M JUST CURIOUS.
UM, WE DON'T HAVE LIKE ROMAS AND THE, UM, SALVADORIAN RESTAURANTS.
I MEAN, HOW DID YOU PICK THE DIFFERENT SARAH, IF YOU WANNA TALK ABOUT THE ARTIST? AND SO THAT'S AN ILLUSTRATION FROM WHEN WE DID THE MAIN STREET ORNAMENT SEVERAL YEARS BACK AND WE WERE JUST LOOKING MAINLY AT, UH, TOURIST ATTRACTIONS THAT DRAW AND THAT'S WHEN VAL'S WAS TOP 50 BARBECUE.
AND THEN OF COURSE OUR HISTORIC, UM, FIREHOUSE WITH THE RESTAURANT THERE.
AND THEN OUR OTHER TOURISM, UM, LOCATIONS.
SO WE JUST CAME, WE USED THAT SAME ARTWORK AND THEN JUST MADE IT CHRISTMAS EVE.
SO WE DIDN'T PUT EVERY BUSINESS BECAUSE IT WOULD GO ON FOR, I JUST THOUGHT WE'D MAYBE WE HAVE SOME OF THE NEW ONES.
'CAUSE RO ROMAS HAVE BEEN ON THAT CORNER FOR A LONG TIME, SO I WAS JUST CURIOUS HOW THEY REACH OUT.
WE DON'T HAVE TIME TO DECIDE ON THIS.
WHAT WE'RE GOING TO LEARN ON LET BELL AND YOUR STAFF DO IS PASSES THIS OUT, GIVE A BRIEF OVERVIEW, AND THEN WE'LL, WE'VE BEEN DOING IT THE WAY WE'VE BEEN DOING IT FOR EVER.
UM, WE'LL MAKE SOME DECISIONS AND DECIDE HOW TO CHANGE THEM IN THE FUTURE, BUT NOT TONIGHT.
GOOD EVENING, MAYOR COUNSEL MILITIA MCGINNIS, THE CITY ATTORNEY.
UM, AS A MAYOR MENTIONED, I'M GONNA GO QUICKLY THROUGH, UH, SOME OF THE INFORMATION THAT I'M PROVI BEING PROVIDED, UH, THIS EVENING.
UM, THE MAYOR AND THE CITY MANAGER ASKED MY OFFICE TO LOOK AT PUBLIC COMMENTS MADE DURING OPEN MEETINGS.
SO I'LL BRIEFLY GONNA GO THROUGH THE REQUIREMENTS FOR
[01:05:01]
PUBLIC COMMENTS, UM, GIVE YOU SOME EXAMPLES OF HOW OTHER CITIES ARE HANDLING THIS, AND THEN, UM, JUST KIND OF LOOK AT SOME RECOMMENDATIONS FOR YOU TO CONSIDER AND THEN WE'LL BRING BACK, UM, AT A LATER DATE TO KIND OF GET YOU AN OPPORTUNITY TO MAKE A DECISION.I'M JUST KIND OF REAL QUICKLY.
THE LOCAL GOVERNMENT CODE, UM, SETS THE REQUIREMENTS FOR GOVERNMENTAL BODIES TO, UM, ALLOW MEMBERS OF THE PUBLIC TO ADDRESS THE BODY ON ITEMS ON THE AGENDA.
UH, DURING AN OPEN MEETING, THEY'RE ALLOWED TO SPEAK EITHER BEFORE OR DURING CONSIDERATION OF THE ITEM.
SO THAT'S BEFORE YOU REACH THE ITEM OR WHEN YOU'RE CONSIDERING IT AT THAT TIME.
UM, A GOVERNMENTAL BODY CAN ALSO ADOPT REASONABLE RULES REGARDING THE PUBLIC'S RIGHT TO ADDRESS, AND THAT INCLUDES, UM, INCLUDING A TIME LIMIT FOR A MEMBER OF THE PUBLIC TO ADDRESS THE GOVERNMENTAL BODY.
UM, IF THEY REQUIRE A TRANSLATOR, YOU HAVE TO GIVE THEM DOUBLE TIME AND YOU CANNOT PROHIBIT CRITICISM OF THE GOVERNMENTAL BODY.
THE CITY CODE ALSO SETS FORTH, UH, WHAT THIS CITY'S UM, UM, DISCUSSIONS ARE FOR MEMBERS OF THE PUBLIC.
EACH PERSON HAS TO GIVE THEIR NAME AND ADDRESS, BUT THE MAIN THING IS THAT EACH PERSON ADDRESSING THE COUNCIL SHALL BE LIMITED TO FIVE MINUTES.
UM, IT DOES NOT GIVE KIND OF A DISTINCTION OF HOW THAT FIVE MINUTES SHOULD BE ALLOCATED.
SO I BELIEVE AS LONG AS WE CAN PROVIDE A REASONABLE TIME LIMIT FOR MEMBERS TO ADDRESS THE BODY, WE CAN STICK WITH THE FIVE MINUTES, OR YOU CAN EVEN REDUCE THE TIME IF YOU'D LIKE TO.
THAT WOULD REQUIRE AN AMENDMENT TO THE CODE.
UM, BUT ANY TIME SPENT ANSWERING QUESTIONS DOES NOT COUNT.
AND THEN ANY ADDITIONAL TIME, UM, CAN BE GRANTED TO THE, BY THE MAYOR OR WITH THE CONSENT OF COUNSEL.
UM, IF THERE'S ADDITIONAL TIME REQUESTED, WON'T GO THROUGH THAT.
THAT'S JUST KIND OF, UM, SOME OF THE REGULAR INFORMATION.
UH, THE ATTORNEY GENERAL'S OFFICE HAS ALSO ISSUED AN OPINION ON THIS.
THIS IS A WIDELY CITED OPINION BY THE AG AND IT JUST KIND OF GIVES AN EXAMPLES OF THE TYPES OF THINGS THAT A GOVERNMENTAL BODY CAN DO, UH, WHEN LIMITING, UM, SPEAKERS.
YOU CAN REQUIRE SPEAKERS TO SIGN UP IN ADVANCE.
YOU CAN ESTABLISH REASONABLE TIME LIMITS ON THE LENGTH OF PRESENTATIONS, TOTAL TIME, UM, THAT THEY CAN ADDRESS THE BODY.
YOU CAN ALSO DESIGNATE A SINGLE PUBLIC COMMENTS PERIOD IF YOU'D LIKE TO DO THAT, EITHER AT THE BEGINNING OF THE MEETING OR AT THE END.
AND YOU CAN ALSO PLACE TIME LIMITS ON THE TOTAL AMOUNT OF TIME THAT ONE SPEAKER HAS TO ADDRESS ALL ITEMS ON THE AGENDA.
UM, YOU HAVE THE HANDOUT THERE.
THIS IS A LISTING OF SOME BENCHMARKING THAT WE'VE DONE TO LOOK AT WHAT OTHER CITIES ARE DOING.
UM, JUST TO KIND OF GIVE YOU AN OPPOR, GIVE YOU AN IDEA OF HOW THAT IS WORKING AT OTHER CITIES.
I WON'T GO THROUGH ALL OF THEM, BUT, UM, EACH CITY HAS A TIME LIMIT.
IT'S EITHER SOMEWHERE BETWEEN THREE AND FIVE MINUTES.
UM, THE MAJORITY OF THE CITIES NOW USE ONLINE REGISTRATION PROCESS IN ADVANCE SO THAT CITIZENS WILL HAVE TO SIGN UP, UH, TO ADDRESS THE COUNCIL.
THE MOST, MOST OF THEM ARE SIGNING UP EITHER ONE HOUR OR TWO HOURS PRIOR TO THE ACTUAL TIME OF THE MEETING.
UM, SO THAT'S SOMETHING THAT WE CAN LOOK AT AS WELL.
UM, CITIZENS CAN EITHER ADDRESS THE COUNCIL AT A SET PUBLIC COMMENTS PERIOD WHERE ALL ITEMS ARE ADDRESSED AT ONE TIME, OR, UH, SOME OF THEM DO, UH, LIKE WE DO HERE, WHERE THEY ADDRESS EACH ITEM AS IT COMES UP ON THE AGENDA.
SO I LOOKED AT, UM, THE CITIES OF THE CITIES ARE LISTED HERE, PLANO, DALLAS, IRVING, FORT WORTH, MCKINNEY DENTON.
UM, NEXT SLIDE ON THERE IS, UH, RICHARDSON, FRISCO IN ARLINGTON.
IF THERE ARE OTHER CITIES THAT YOU'D LIKE ME TO LOOK AT, HAPPY TO DO THAT.
UH, BUT WE LISTED HERE KIND OF THE PROCESS AND PROCEDURES AND THE TIMELINES FOR THOSE CITIES AND HOW THEY LOOK.
UM, LOOK AT, UH, THEIR PUBLIC MEMBERS OF THE PUBLIC ADDRESSING THE BODIES.
SOME CITIES HAVE A DIFFERENT TIME LIMIT FOR, UM, AGENDA ITEMS, CONSENT, AGENDA ITEMS VERSUS NON-CONSENT.
AND THEN A LOT OF TIMES THE PUBLIC HEARING, UM, TIMEFRAMES ARE A LITTLE BIT DIFFERENT AS WELL, BECAUSE SOMETIMES ON PUBLIC HEARINGS YOU HAVE A LOT OF PEOPLE ADDRESSING THE COUNCIL.
SO, UM, A LOT OF TIMES THE PUBLIC HEARING TIME LIMITS ARE A LITTLE BIT DIFFERENT.
SO THAT'S JUST TO KIND OF GIVE YOU AN IDEA OF, UM, WHAT THE OTHER CITIES ARE DOING.
UM, SO YOU CAN KIND OF CONSIDER THOSE.
UM, THESE ARE SOME OPTIONS THAT WE PUT TOGETHER FOR YOU TO CONSIDER, UM, THEIR RECOMMENDATIONS OR OPTIONS.
AND, UM, WE CAN COME BACK AND DISCUSS THESE.
I'D LIKE YOU TO EMAIL THAT OUT TO ALL.
PRINT IT OUT, PLEASE PRINT OUT.
UM, I'LL KIND OF WALK THROUGH THESE A LITTLE BIT.
UM, YOU CAN IMPLEMENT A DEADLINE FOR CITIZENS TO SIGN UP TO SPEAK WHERE ALL SPEAKERS SIGN UP.
THEY CAN EITHER COM UH, COMPLETE A PUBLIC COMMENT CARD BEFORE THE START OF THE MEETING.
THE MAIN KEY HERE IS TO HAVE THE CITIZEN SIGN UP PRIOR TO THE MEETING BEING CALLED TO ORDER.
ONCE THE MEETING IS CALLED TO ORDER, UM, IT GETS A LITTLE BIT CHAOTIC TO HAVE, UM, ADDITIONAL CARDS COMING THROUGH, ADDITIONAL MEMBERS SIGNING UP.
SO, UH, THE MAJORITY OF THE CITIES HAVE A STOP POINT.
ONCE THE MEETING IS CALLED TO ORDER, UH, THAT'S WHEN PUBLIC COMMENT CARDS ARE ACCEPTED.
UM, SINGLE PUBLIC COMMENTS PERIOD.
THAT'S ANOTHER THING YOU CAN DO.
YOU CAN DESIGNATE A TIME ON THE AGENDA FOR PUBLIC COMMENTS AND ALL OF THE COMMENTS FOR ALL THE ITEMS ON THE AGENDA, WHETHER THEY'RE CONSENT OR NON-CONSENT, CAN BE CONSIDERED AT THAT TIME.
UM, AND THAT'S REGARDLESS OF WHETHER THEY'RE ON CONSENT OR INDIVIDUAL.
UM, THE OTHER SUGGESTION IS EITHER
[01:10:01]
A FIVE MINUTE TOTAL LIMITATION PER SPEAKER, AND THAT'S REGARDLESS OF THE NUMBER OF ITEMS THAT THE SPEAKER WISHES TO ADDRESS.AND IF YOU LOOK AT, UH, THE INFORMATION THAT WE PROVIDE IN OTHER CITIES, MAJORITY OF THE CITIES, UM, HANDLE IT THAT WAY.
YOU CAN DO FIVE MINUTES, 10 MINUTES, HOWEVER YOU, YOU THINK IS, UM, APPROPRIATE, BUT YOU CAN PLACE A LIMITATION, UM, YOU KNOW, WITHIN REASONABLE TIME FOR ONE SPEAKER ADDRESSING, UM, ALL OF THEIR ITEMS AT ONE TIME.
UM, IF THERE ARE QUESTIONS ON AGENDA ITEMS, THIS CAN BE HANDLED A COUPLE OF DIFFERENT WAYS.
YOU CAN, UH, THE MAYOR AS A PRESIDING OFFICER CAN PROVIDE FACTUAL INFORMATION TO THAT CITIZEN, REFER THEM TO THE POLICIES THAT ARE IN PLACE.
YOU, THE MAYOR CAN ALSO, UH, DIRECT THAT CITIZEN TO THE AGENDA PACKET AND INDICATE THAT INFORMATION THAT THEY'RE ASKING A QUESTION ABOUT IS ALREADY INCLUDED IN THE PACKET.
UM, OR IF THE INFORMATION IS NOT INCLUDED IN THE PACKET, THE MAYOR AND OR THE COUNCIL AT YOUR DISCRETION, UH, CAN REQUEST THAT STAFF ACTUALLY ADDRESS THE CITIZEN.
SO IT JUST KIND OF DEPENDS ON THE, WHAT THE DESIRE OF THE COUNCIL IS, THE MAYOR OR THE CITY MANAGER.
AND SO WE CAN WRITE THAT IN YOUR POLICY IF YOU WANNA MAKE THAT CHANGE.
UH, PUBLIC HEARINGS, UM, WE HAVE TO KIND OF DISTINGUISH BETWEEN PUBLIC HEARINGS FOR ZONING ITEMS AND THEN REGULAR PUBLIC HEARINGS.
UM, SOMETHING FOR YOU TO CONSIDER PUBLIC HEARINGS FOR ZONING ITEMS. IF YOU HAVE AN APPLICANT THAT WANTS TO PRESENT, LIMIT THAT TIME TO FIVE MINUTES FOR THE APPLICANT.
UH, BUT SOMETIMES APPLICANTS DON'T NECESSARILY NEED TO PRESENT.
THEY'RE JUST HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE.
SO YOU CAN CONSIDER IT IN THAT MANNER.
AND THEN IF THERE ARE OTHER SPEAKERS WHO ALSO WANT TO PRESENT OR MAKE A STATEMENT DURING THAT PUBLIC HEARING, YOU CAN LIMIT THAT TO THREE MINUTES.
THE THOUGHT PROCESS BEING YOU'VE ALREADY RECEIVED A PRESENTATION FROM STAFF, YOU WILL HAVE RECEIVED A PRESENTATION FROM THE APPLICANT, AND SO A LOT OF THE INFORMATION WILL HAVE BEEN COVERED ALREADY.
UM, SO, UH, SPEAKERS CAN BE LIMITED TO THREE MINUTES FOR PUBLIC HEARINGS.
AND THEN IF YOU HAVE OTHER PUBLIC HEARINGS, YOU CAN ALSO LIMIT THOSE TO THREE MINUTES.
A COUPLE OF THE CITIES, UH, DEFINE THEIR PUBLIC HEARING TIMEFRAME BY HOW MANY PEOPLE THEY SIGN HAVE SIGN UP.
SO FOR INSTANCE, IF YOU HAVE, UH, FIVE OR MORE PEOPLE SIGN UP, UM, IT MIGHT BE FIVE MINUTES PER SPEAKER AS OPPOSED TO LESS THAN FIVE MINUTES, FIVE PEOPLE SIGN UP, YOU MIGHT DO THREE MINUTES PER SPEAKER.
SO JUST KIND OF DEPENDS ON HOW YOU WANT TO ADDRESS THAT, BUT YOU CAN LIMIT THAT TIME HOW YOU'D LIKE.
UH, FOR CITIZEN COMMENTS, UM, THE RECOMMENDATION IS TO LEAVE THAT AT THE END OF THE, UH, MEETING AS WE HAVE IT.
AND YOU CAN EITHER KEEP THE TIME AT FIVE MINUTES OR CHANGE IT TO THREE.
UM, THEY CAN DO TWO, ONE OF TWO OPTIONS.
EITHER FILL OUT THE SPEAKER CARD PRIOR TO THE START OF THE MEETING, OR, UM, I SPOKE WITH MONA LISA EARLIER AND HER OFFICE HAS THE ABILITY TO DO ONLINE REGISTRATION IN ADVANCE, UH, FOR CITIZEN COMMENTS IF YOU, UH, WOULD LIKE TO DO THAT.
AND WE, WE WOULD ASK THAT THEY SIGN UP BY 3:00 PM THE DAY OF THE MEETING IF THAT'S THE CASE, BECAUSE CITY SECRETARY STAFF HAS TO GET SET UP FOR ALL THE MEETINGS AFTER THAT TIME, AND IT GIVES THEM ENOUGH TIME TO FIGURE OUT WHO ALL IS COMING TO SPEAK AND PROVIDE THAT INFORMATION TO THE COUNCIL.
UM, E COMMENTS IS ALSO AN OPTION WHERE THE CITIZENS CAN EMAIL THEIR COMMENTS TO THE CITY SECRETARY'S OFFICE SIMILAR TO WHAT THEY DO.
NOW, THOSE COMMENTS ARE PROVIDED TO THE COUNCIL PRIOR TO THE MEETING.
UM, WE CURRENTLY DO NOT, UM, READ THOSE INTO THE RECORD, BUT WE DO ACKNOWLEDGE IN THE MINUTES, UM, THAT THOSE COMMENTS HAVE BEEN PROVIDED BY THE CITIZENS.
IF YOU WOULD LIKE, UM, NEXT STEPS TO GET DIRECTION FROM THE COUNCIL ON HOW YOU WOULD LIKE US TO PROCEED ON THIS, UM, IT WILL REQUIRE AN AMENDMENT TO OUR CODE OF ORDINANCES.
SO WE WILL HAVE TO COME BACK AT SOME POINT ONCE YOU GIVE US DIRECTION, UM, TO REVIEW WITH YOU, UM, AN ORDINANCE CHANGE, AND THEN DO AN UPDATE TO THE CITY WEBSITE FOR THE PUBLIC EDUCATION PIECE.
WHEN YOU'RE CHANGING YOUR, UH, MEETING PROCESS, UM, IT'S VERY, UH, IT'S VERY MUCH RECOMMENDED TO GIVE THE PUBLIC AN OPPORTUNITY TO DIGEST, ABSORB BEFORE YOU, UM, IMPLEMENT IT AND PUT IT INTO EFFECTIVENESS.
SO THAT'S A QUICK VERSION SO WE DON'T HAVE TIME FOR DISCUSSION TODAY.
UH, WE'RE GONNA HAVE THIS, WE'RE, WE'RE NOT GONNA VOTE ON IT TONIGHT.
WE'RE NOT GONNA, SO LET'S ADD IT TO THE BRIEFING AND LET'S ADD IT TO THE AGENDA NEXT MONTH IN CASE WE ARE READY TO TAKE ACTION.
I WILL TELL YOU THIS, UH, IF, IF AND WHEN WE TAKE ACTION, I DON'T WANT TO IMPLEMENT IT THE NEXT MONTH, I NEED TO GO SIT DOWN AND HAVE A TALK WITH HAROLD, WITH, WITH OXYGEN NEARBY, YOU KNOW, SO I, IT'S SOMETHING THAT AFTER WE DO IT, WE'LL PHASE IN, MAYBE TAKE TWO OR THREE MONTHS TO SO WE CAN EDUCATE PEOPLE, BUT, UH, GET THIS BY PAPER OR EMAIL AND BE THINKING ABOUT IT.
WE DO, I I, I KNOW WHAT I'M GONNA RECOMMEND, BUT IT DOESN'T MEAN THAT'S WHAT WE'RE GONNA DO.
SO WE'VE GOT, WE'VE GOTTA DO A GENDER REVIEW AND WE'VE GOT AN EXECUTIVE SESSION.
SO GET THIS TO US AND LET'S THINK ABOUT IT.
THERE'S ONE THING THAT'S, THAT'S LEFT OFF OF THIS THOUGH THAT MAYBE MORE THAN 10, IT HAPPENS AT EVERY MEETING THAT I'VE EVER GONE TO.
IT HAPPENS WITH KEITH AND I TODAY.
WE, WHILE WE CONSIDER THIS, I WOULD LOVE FOR US TO CONSIDER SETTING UP
[01:15:01]
SOME KIND OF SPEAKER GUIDELINES THAT YOU HAVE TO FOLLOW THE SAME DECORUM THAT THE COUNCIL FOLLOWS, THAT NORMAL RESPECTABLE HUMAN BEINGS FOLLOW.UM, AND THAT, THAT THAT'S INCLUDED AS THE CITY OF DALLAS READS ABOUT A MINUTE SAYING AT THE COUNTY, THEY READ ABOUT A MINUTE THING.
WHEN THEY GO TO IRVING, THEY READ A THING, IT TAKES ABOUT TWO MINUTES.
THEY'RE A LITTLE MORE SPECIFIC AND WE DON'T, AND I REALLY THINK WE SHOULD PUT IN SOME SORT OF, BRING IT BACK TO US, THOSE KIND OF THINGS.
THIS VIOLATE PEOPLE'S FREE SPEECH.
IT'S JUST A READING THE INSTRUCTIONS INTO THE RECORD PRIOR TO RECOMMENDATION.
YOU KNOW, WHAT'RE TALKING? YES.
UM, COUNSEL, WE HAVE ITEMS NUMBER FIVE FOR 32 ON THE CONSENT AGENDA.
UM, ITEM NUMBER EIGHT AND NINE WILL BE TABLED TO THE NEXT COUNCIL MEETING IN OCTOBER.
DOES ANYBODY HAVE ANY QUESTIONS? TWO OFF FOR INDIVIDUAL CONSIDERATION.
WHICH STEWARD TABLING EIGHT AND NINE AND PULLING OFF 11.
WE'RE NOT TABLING, WE'RE JUST PULLING FOR INDIVIDUAL QUESTION ABOUT 15.
WHAT'S YOUR QUESTION? WHY WOULD REJECTED ARE ALL BIDS REJECTED? UH, COLBY FRANZ, POLICE SERVICE MANAGER, UH, WE HAD DISPARATE RESPONSES THAT ON THE DIFFERENT KINDS OF EQUIPMENT THE VENDORS WERE ABLE TO PROVIDE AS WELL AS THEIR LABOR RATES, UH, THERE WAS SOME CONFUSION AS TO WHETHER WAS ELECTRICIANS OR FIELD SERVICE TECHNICIANS.
AND IT CREATED SUCH A DISPARATE SCORING THAT IT'S NOT ABLE TO BE ACCURATELY SCORED.
I WOULD LIKE FOR THIS TO BE TABLED BECAUSE INFORMATION IS VERY VAGUE.
I WOULD LIKE TO SEE IS, UM, A POINT SPREAD FROM LOCAL BUSINESSES AS WELL AS A TARGET GOAL.
CAN YOU GET THAT TWO OR TONIGHT OR DO WE NEED TO TABLE IT? SORRY, WHAT WAS THE, HUH? POINT SPREAD FOR LOCAL BUSINESSES.
NUMBER 28 AS WELL AS A TARGETED GOAL.
I DON'T THINK YOU CAN GET A SET, BUT TONIGHT TABLE.
I HAVE A CORRECTION TO THE MINUTES, SIR.
UM, AND BEFORE YOU, YOU HAVE A COPY OF AVA'S NOTE THAT THEY'VE ADDED TO THE MINUTES, SO THAT IS GONNA BE ALSO OKAY.
ANY OTHER QUESTIONS THAT MAYOR THE CITY COUNCIL, CAN THEY CONDUCT A CLOSED SESSION PURSUANT TO CHAPTER 5 5, 1 SUB CHAPTER D OF THE GOVERNOR, CO VPCA AND DISCUSS ME THE FOLLOWING.
TONIGHT WE'RE DISCUSSING ACT ONE, SECTION 5 5 1 0.071, CONSULTATION WITH AN ATTORNEY, LOCAL GOVERNMENT CODE 2 5 2 0.02 A TWO SOLID WASTE CONTRACT.
ITEM FIVE, SECTION 5 5 1 0.087.
DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS, LET'S GO GET OUR DINNER AND.