Invocation: Gerald Hodges, Community Inclusion Coordinator Pledge of Allegiance to the US Flag and to the Texas Flag led by Council Member Jeff Copeland
Presentations 20-10330 TACVB Awards (Tourism Information Center) - Presented by Amy Sprinkles, Marketing, Communications and Libraries Director
The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 5 20-10329 Minutes of the August 18, 2020 Council Meeting Attachments: 08-18-2020 Council Minutes 6 20-10140 Ratify and approve previous equipment purchase from Itron, Inc. in the amount of $150,000; award a new agreement to Itron, Inc., a sole source provider, for ongoing annual maintenance to the Automated Metering Infrastructure (AMI) System, and the purchase of AMI modules and meter reading equipment; this new agreement will be for 15 months in the amount of $509,151.22, with the option to renew for four additional one-year periods, with a 5% annual increase on the maintenance, totaling $2,346,620.99 if all extensions are exercised; authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms WO 620.99.xlsx 20040 - CC Exhibit - AMI Annual Maintenance & Equipment.xlsx 361010-68280.doc 20040 - Itron Contract Exhibit A.PDF Attachments: 7 20-10314 Ratify a two week extension of the three previous COVID-19 testing agreements in the amount not to exceed $318,250; award a Price Agreement for COVID-19 Testing Services from TopCare Medical Group, Inc. (up to $600,000 monthly) for four weeks with the option to renew for four additional four-week periods totaling $3,000,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms. 8 20-10336 Reject all Bids from RFB# 20157 for COVID-19 Testing Services 9 20-10293 Reject all bids for construction contract for the North Dallas Water Utilities (DWU) Water Vault Replacement (W.O. #619.108) 10 20-10298 Price Agreement for Thermal Temperature Screening Kiosks from RaptorPPE in the one-time amount of $54,395 Attachments: 20151 - CC Exhibit.pdf 11 20-10299 Price Agreement for sanitizing and disinfecting services from All Clean Services, LLC (up to $50,000 annually) for one year with the option to renew for four additional one year periods totaling $250,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Attachments: 20153 - CC Exhibit 12 20-10232 Purchase agreement with Unique Digital Technology, Inc. for DellEMC VxRail P570f- 5 Node hyper converged infrastructure computer system for the City Hall data center in the amount of $383,336.35 through a state interlocal agreement with DIR Attachments: 20-10232 IT 13 20-10294 Purchase Agreement with Lantana Communications for Telecom Equipment, to include upgrades, installation services, training, and one year of support of the Avaya CMS Call Management System for Water Revenue Agent call center, and other City Departments in the amount of $100,673.90, through a state interlocal agreement with DIR Attachments: 20-10294 IT 14 20-10253 Purchase Agreement with SHI Government Solutions Inc. for 1300 Microsoft Windows Server 2019 Client Access Licenses, 110 Microsoft Windows Server 2019 Datacenter Licenses, and 216 Microsoft Windows Server 2019 Standard Licenses in the amount of $106,740.90 through a state interlocal agreement with DIR FY20 Microsoft Windows Server Capital Budget Summary 20-102253 IT Attachments: 15 20-10296 Professional Engineering Contract with Freese and Nichols, Inc. for the South Sector and Robinson Road Pump Station Resident Project Representative in the total amount of $390,176 16 20-10300 Agreement with GolfNow, LLC for credit card processing and merchant services for an estimated annual amount of $37,313 for one year with the option to renew for nine additional one-year periods totaling approximately $373,130 if all extensions are exercised Attachments: 20-10300 - GolfNow Agreement Prairie Lakes Golf.doc 17 20-10305 Agreement for Solid Waste and Recycling Hauling Cost of Service Study from NewGen Strategies & Solutions in the amount of $72,500 through a national interlocal agreement with HGAC Attachments: SW CoS Study Expenditure Form.docx 18 20-10307 Change Order/Amendment No. 2 with AUI Partners, LLC for Fire Station 3 in the amount of $13,259.01 for owner contingency reimbursement, utility revisions, simplified electrical controls, natural gas line rerouting, site debris removal, electrical outlet labeling, plumbing revisions, structural concrete credit, concrete pier casing reconciliation and adjustment of the initial construction budget to align with funding available Attachments: WO 618.04.xlsx 19 20-10310 Purchase and installation of U.S. Digital Design Fire Alerting System for new Fire Station 3 from DFW Communications, Inc. DBA Crosspoint Communications in the amount of $52,255.56 through a national interlocal agreement with BuyBoard Attachments: WO 618.04.xlsx 20 20-10312 Professional Contract with Priority Group, Inc. for engineering services for Texas Department of Transportation (TxDOT) coordination on City Projects with the combined costs not to exceed $35,000; the contract will be for one year with the option to renew for four additional one-year periods, not to exceed $175,000.00 cumulatively if all extensions are exercised and authorize the Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms PGI HUB Certificate (7-28-20 to 7-28-24).pdf Priority Group DBE Certificate 2020.pdf Attachments: 21 20-10313 Purchase of one (1) new Kenworth T440 6x4 truck ($133,389.82) with dump body, and one (1) new Kenworth T270 truck ($93,407.50) with dump body from Texas Kenworth Co dba MHC Kenworth-Dallas, respectively for a combined total of $226,797.32 through national interlocal agreements with BuyBoard and Sourcewell 22 20-10315 Replacement of exterior security cameras at the City's Auto Pound facility: fiber optic labor will be procured through Gardner Telecommunications, Inc., (GTI) in the amount of $25,350; electrical labor will be procured through Ed's Electric Service, in the amount of $15,000; and camera parts and labor will be procured from Siemens Industry, Inc., in the amount of $38,100, for an overall project cost of $78,450 Auto Pound Cameras - Eds Electric.pdf Auto Pound Cameras - GTI.pdf Auto Pound Cameras - Siemens.pdf Capital Project Budget Summary - Auto Pound Cameras.xlsx Attachments: 23 20-10316 Change Order/Amendment No. 6 in the net amount of $14,116 with Axis Contracting, Inc. for Intersection Improvements at three locations (Lone Star Parkway/S. Belt Line Road, Great Southwest Parkway/Lake Ridge Parkway, and Jefferson Street/ South Carrier Parkway intersections) Attachments: WO 620.70.xlsx 24 20-10335 2021 City Council Meeting Schedule 25 20-10237 First reading of an ordinance modifying the solid waste collection franchise agreement with Republic Waste Services of Texas Ltd., dba Republic Services of Arlington to include a $0.22 rate increase to residential service, per household, per month, and an increase to industrial charges limited to increasing the roll-off and packer delivery fee to $71.00, increasing the roll-off and packer haul rate to $154.50, and increasing the roll-off and packer disposal rate to $37.65 26 20-10306 First reading of an ordinance of the City of Grand Prairie, Texas, amending Chapter 26, Utilities and Services,” of the Code of Ordinance of the City of Grand Prairie, Texas by amendment of Article VI, “Garbage Collection and Disposal,” Sections 26-113 Residential Fees, 26-115 Commercial Fees, and 26-117 Hauling By Individual; permit; making this amendment cumulative; repealing all ordinances in conflict herewith; providing a savings clause, severability clause, and a penalty clause; and providing for an effective, after publication, of October 1, 2020 27 20-10303 Resolution authorizing the City Manager to execute a master interlocal purchasing agreement between the City of Grand Prairie and Denton County, Texas Attachments: Interlocal Cooperative Purchasing Agreement - Grand Prairie.pdf 28 20-10241 Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction design-build contract with The Nay Company for the construction of Water Utilities Metal Fabrication Shop in the amount of $1,120,715, plus a 5% contingency amount of $56,036, for a total project cost of $1,176,751 29 20-10295 Ordinance approving a Negotiated Settlement between the Atmos Cities Steering Committee ("ACSC") and Atmos Energy Corp., Mid-Tex Division regarding the Company's 2020 Rate Review Mechanism filing Exhibits A, B, C Attachments to Analysis Report Attachments: 30 20-10309 Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction Contract with Scott Dennett Construction, LC in the amount of $277,409.62 for HVAC upgrades associated with The Warehouse event space located in The Epic along with a 5% construction contingency of $13,870.38 for a total funding request of $291,280 Attachments: 20-10309 The EPIC Warehouse 31 20-10301 Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction contract with La Banda, LLC for Dickey Road Storm Drain Improvements West of S.W. 3rd Street in the total amount of $2,139,761; material testing with Team Consultants in the amount of $53,494; in-house engineering in the amount of $106,988; and 5% construction contract contingency in the amount of $106,988 for a total project cost of $2,407,231 4226-19.063_2020-08-19_Letter of Recommendation.pdf WO 619.64.xlsx WO 619.175 WTER.xlsx WO 619.176 WWST.xlsx Attachments: 32 20-10308 Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction Contract with Scott Dennett Construction, LC in the amount of $268,822.60 for expansion of the existing parking at Warmack Library through a national interlocal agreement with TIPS; a 5% construction contingency of $13,440.40 and a third-party construction testing allowance of $6,000.00 for a total funding request of $288,263
Public Hearing Consent Agenda 20-10158 Z200701/CP200701 - Zoning Change/Concept Plan - January Hill (City Council District 5). Zoning Change and Concept Plan for January Hill, a proposed development with Single Family Townhouse, Multi-Family, and General Retail Uses on 22.5 acres. Tracts 3.1, 3.4, 3.6 P H Ford Survey, Abstract No. 1711, Tracts 4.1, 4.2, 4.7, and 4.9, Joseph C Reed Survey, Abstract No. 1729, City of Grand Prairie, Dallas County, Texas, zoned PD-108, PD-196, SF-4, and GR, within the SH-161 Corridor Overlay District, and generally located west of SH-161 on the south side of January Ln. (On August 10, 2020, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0).
20-10221 SU200802/S200802 - Specific Use Permit/Site Plan - Jack In The Box (City Council District Specific Use Permit and Site Plan for a 2,765 sq. ft. restaurant with a drive-through on 1.19 acres. Lot 4, Block B, Epic West Towne Crossing Phase 1, City of Grand Prairie, Dallas County, Texas, zoned PD-364, within the SH 161 Corridor Overlay District, and addressed as 3146 S HWY 161. (On August 10, 2020, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0).
Items for Individual Consideration 35 20-10257 Public Hearing on the FY 2020/2021 Operating Budgets 36 20-10258 Public Hearing on the FY 2020/2021 Capital Improvement Projects Budgets Adjournment
Invocation: Gerald Hodges, Community Inclusion Coordinator Pledge of Allegiance to the US Flag and to the Texas Flag led by Council Member Jeff Copeland
Presentations 20-10330 TACVB Awards (Tourism Information Center) - Presented by Amy Sprinkles, Marketing, Communications and Libraries Director
The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 5 20-10329 Minutes of the August 18, 2020 Council Meeting Attachments: 08-18-2020 Council Minutes 6 20-10140 Ratify and approve previous equipment purchase from Itron, Inc. in the amount of $150,000; award a new agreement to Itron, Inc., a sole source provider, for ongoing annual maintenance to the Automated Metering Infrastructure (AMI) System, and the purchase of AMI modules and meter reading equipment; this new agreement will be for 15 months in the amount of $509,151.22, with the option to renew for four additional one-year periods, with a 5% annual increase on the maintenance, totaling $2,346,620.99 if all extensions are exercised; authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms WO 620.99.xlsx 20040 - CC Exhibit - AMI Annual Maintenance & Equipment.xlsx 361010-68280.doc 20040 - Itron Contract Exhibit A.PDF Attachments: 7 20-10314 Ratify a two week extension of the three previous COVID-19 testing agreements in the amount not to exceed $318,250; award a Price Agreement for COVID-19 Testing Services from TopCare Medical Group, Inc. (up to $600,000 monthly) for four weeks with the option to renew for four additional four-week periods totaling $3,000,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms. 8 20-10336 Reject all Bids from RFB# 20157 for COVID-19 Testing Services 9 20-10293 Reject all bids for construction contract for the North Dallas Water Utilities (DWU) Water Vault Replacement (W.O. #619.108) 10 20-10298 Price Agreement for Thermal Temperature Screening Kiosks from RaptorPPE in the one-time amount of $54,395 Attachments: 20151 - CC Exhibit.pdf 11 20-10299 Price Agreement for sanitizing and disinfecting services from All Clean Services, LLC (up to $50,000 annually) for one year with the option to renew for four additional one year periods totaling $250,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Attachments: 20153 - CC Exhibit 12 20-10232 Purchase agreement with Unique Digital Technology, Inc. for DellEMC VxRail P570f- 5 Node hyper converged infrastructure computer system for the City Hall data center in the amount of $383,336.35 through a state interlocal agreement with DIR Attachments: 20-10232 IT 13 20-10294 Purchase Agreement with Lantana Communications for Telecom Equipment, to include upgrades, installation services, training, and one year of support of the Avaya CMS Call Management System for Water Revenue Agent call center, and other City Departments in the amount of $100,673.90, through a state interlocal agreement with DIR Attachments: 20-10294 IT 14 20-10253 Purchase Agreement with SHI Government Solutions Inc. for 1300 Microsoft Windows Server 2019 Client Access Licenses, 110 Microsoft Windows Server 2019 Datacenter Licenses, and 216 Microsoft Windows Server 2019 Standard Licenses in the amount of $106,740.90 through a state interlocal agreement with DIR FY20 Microsoft Windows Server Capital Budget Summary 20-102253 IT Attachments: 15 20-10296 Professional Engineering Contract with Freese and Nichols, Inc. for the South Sector and Robinson Road Pump Station Resident Project Representative in the total amount of $390,176 16 20-10300 Agreement with GolfNow, LLC for credit card processing and merchant services for an estimated annual amount of $37,313 for one year with the option to renew for nine additional one-year periods totaling approximately $373,130 if all extensions are exercised Attachments: 20-10300 - GolfNow Agreement Prairie Lakes Golf.doc 17 20-10305 Agreement for Solid Waste and Recycling Hauling Cost of Service Study from NewGen Strategies & Solutions in the amount of $72,500 through a national interlocal agreement with HGAC Attachments: SW CoS Study Expenditure Form.docx 18 20-10307 Change Order/Amendment No. 2 with AUI Partners, LLC for Fire Station 3 in the amount of $13,259.01 for owner contingency reimbursement, utility revisions, simplified electrical controls, natural gas line rerouting, site debris removal, electrical outlet labeling, plumbing revisions, structural concrete credit, concrete pier casing reconciliation and adjustment of the initial construction budget to align with funding available Attachments: WO 618.04.xlsx 19 20-10310 Purchase and installation of U.S. Digital Design Fire Alerting System for new Fire Station 3 from DFW Communications, Inc. DBA Crosspoint Communications in the amount of $52,255.56 through a national interlocal agreement with BuyBoard Attachments: WO 618.04.xlsx 20 20-10312 Professional Contract with Priority Group, Inc. for engineering services for Texas Department of Transportation (TxDOT) coordination on City Projects with the combined costs not to exceed $35,000; the contract will be for one year with the option to renew for four additional one-year periods, not to exceed $175,000.00 cumulatively if all extensions are exercised and authorize the Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms PGI HUB Certificate (7-28-20 to 7-28-24).pdf Priority Group DBE Certificate 2020.pdf Attachments: 21 20-10313 Purchase of one (1) new Kenworth T440 6x4 truck ($133,389.82) with dump body, and one (1) new Kenworth T270 truck ($93,407.50) with dump body from Texas Kenworth Co dba MHC Kenworth-Dallas, respectively for a combined total of $226,797.32 through national interlocal agreements with BuyBoard and Sourcewell 22 20-10315 Replacement of exterior security cameras at the City's Auto Pound facility: fiber optic labor will be procured through Gardner Telecommunications, Inc., (GTI) in the amount of $25,350; electrical labor will be procured through Ed's Electric Service, in the amount of $15,000; and camera parts and labor will be procured from Siemens Industry, Inc., in the amount of $38,100, for an overall project cost of $78,450 Auto Pound Cameras - Eds Electric.pdf Auto Pound Cameras - GTI.pdf Auto Pound Cameras - Siemens.pdf Capital Project Budget Summary - Auto Pound Cameras.xlsx Attachments: 23 20-10316 Change Order/Amendment No. 6 in the net amount of $14,116 with Axis Contracting, Inc. for Intersection Improvements at three locations (Lone Star Parkway/S. Belt Line Road, Great Southwest Parkway/Lake Ridge Parkway, and Jefferson Street/ South Carrier Parkway intersections) Attachments: WO 620.70.xlsx 24 20-10335 2021 City Council Meeting Schedule 25 20-10237 First reading of an ordinance modifying the solid waste collection franchise agreement with Republic Waste Services of Texas Ltd., dba Republic Services of Arlington to include a $0.22 rate increase to residential service, per household, per month, and an increase to industrial charges limited to increasing the roll-off and packer delivery fee to $71.00, increasing the roll-off and packer haul rate to $154.50, and increasing the roll-off and packer disposal rate to $37.65 26 20-10306 First reading of an ordinance of the City of Grand Prairie, Texas, amending Chapter 26, Utilities and Services,” of the Code of Ordinance of the City of Grand Prairie, Texas by amendment of Article VI, “Garbage Collection and Disposal,” Sections 26-113 Residential Fees, 26-115 Commercial Fees, and 26-117 Hauling By Individual; permit; making this amendment cumulative; repealing all ordinances in conflict herewith; providing a savings clause, severability clause, and a penalty clause; and providing for an effective, after publication, of October 1, 2020 27 20-10303 Resolution authorizing the City Manager to execute a master interlocal purchasing agreement between the City of Grand Prairie and Denton County, Texas Attachments: Interlocal Cooperative Purchasing Agreement - Grand Prairie.pdf 28 20-10241 Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction design-build contract with The Nay Company for the construction of Water Utilities Metal Fabrication Shop in the amount of $1,120,715, plus a 5% contingency amount of $56,036, for a total project cost of $1,176,751 29 20-10295 Ordinance approving a Negotiated Settlement between the Atmos Cities Steering Committee ("ACSC") and Atmos Energy Corp., Mid-Tex Division regarding the Company's 2020 Rate Review Mechanism filing Exhibits A, B, C Attachments to Analysis Report Attachments: 30 20-10309 Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction Contract with Scott Dennett Construction, LC in the amount of $277,409.62 for HVAC upgrades associated with The Warehouse event space located in The Epic along with a 5% construction contingency of $13,870.38 for a total funding request of $291,280 Attachments: 20-10309 The EPIC Warehouse 31 20-10301 Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction contract with La Banda, LLC for Dickey Road Storm Drain Improvements West of S.W. 3rd Street in the total amount of $2,139,761; material testing with Team Consultants in the amount of $53,494; in-house engineering in the amount of $106,988; and 5% construction contract contingency in the amount of $106,988 for a total project cost of $2,407,231 4226-19.063_2020-08-19_Letter of Recommendation.pdf WO 619.64.xlsx WO 619.175 WTER.xlsx WO 619.176 WWST.xlsx Attachments: 32 20-10308 Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction Contract with Scott Dennett Construction, LC in the amount of $268,822.60 for expansion of the existing parking at Warmack Library through a national interlocal agreement with TIPS; a 5% construction contingency of $13,440.40 and a third-party construction testing allowance of $6,000.00 for a total funding request of $288,263
Public Hearing Consent Agenda 20-10158 Z200701/CP200701 - Zoning Change/Concept Plan - January Hill (City Council District 5). Zoning Change and Concept Plan for January Hill, a proposed development with Single Family Townhouse, Multi-Family, and General Retail Uses on 22.5 acres. Tracts 3.1, 3.4, 3.6 P H Ford Survey, Abstract No. 1711, Tracts 4.1, 4.2, 4.7, and 4.9, Joseph C Reed Survey, Abstract No. 1729, City of Grand Prairie, Dallas County, Texas, zoned PD-108, PD-196, SF-4, and GR, within the SH-161 Corridor Overlay District, and generally located west of SH-161 on the south side of January Ln. (On August 10, 2020, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0).
20-10221 SU200802/S200802 - Specific Use Permit/Site Plan - Jack In The Box (City Council District Specific Use Permit and Site Plan for a 2,765 sq. ft. restaurant with a drive-through on 1.19 acres. Lot 4, Block B, Epic West Towne Crossing Phase 1, City of Grand Prairie, Dallas County, Texas, zoned PD-364, within the SH 161 Corridor Overlay District, and addressed as 3146 S HWY 161. (On August 10, 2020, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0).
Items for Individual Consideration 35 20-10257 Public Hearing on the FY 2020/2021 Operating Budgets 36 20-10258 Public Hearing on the FY 2020/2021 Capital Improvement Projects Budgets Adjournment