Invocation: Jeff Kirkpatrick, Systems Pastor, Rush Creek Community Church Pledge of Allegiance to the US Flag and to the Texas Flag led by Council Member Copeland
3 PlayGrand Adventures donation from Station KNON -Presented by Dave Chaos, KNON Station Manager 4 Recognition of the IT Department for receiving the TAGITM 2018 Rising Start Award to Keshnel Penny; and the TAGITM 2018 Excellence Award: Unidirectional Flushing Automation - Presented by Tony Gonzalez - TAGITM Communications Committee 5 Grand Prairie Fire Department Gold Plus Award - Presented by the American Heart Association
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 6 Minutes of the May 15, 2018 meeting 7 Ratification of the application for the FY2018 Urban Area Security Initiative (UASI) Grant of approximately $150,000; and if awarded, authorize the City Manager to accept the grant by signing the Sub-Recipient Agreement and other grant related documents from the Office of the Governor-Homeland Security Grants Division 8 Ratification of the application for the FY2018 State Homeland Security Program (SHSP) Grant in the amount of $24,000; and if awarded authorize the City Manager to accept the grant by signing the Sub-Recipient Agreement and other grant related documents from the Office of the Governor-Homeland Security Grants Division 9 Ratify Change Order No. 2 with Tri-Con Works LLC increasing the contract amount by $49,740 to provide for emergency repairs to the leachate collection system and force main associated with the Gas Control and Collection System located at Grand Prairie Landfill for a total of $1,003,809.95 10 Price agreement for compound pharmaceutical vet drugs for the animal shelter and spay/neuter clinic from Roadrunner Pharmacy in the amount of $35,867.46 annuallyfor one year with the option to renew for four additional one year periods totaling $179,337.30 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 11 Price agreement for support and maintenance for Infor Lawson Environments from Infor (US), Inc. (up to $70,000.00 annually) for one year with the option to renew for four additional one year periods totaling $350,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 12 Price agreement for Fleet Glass Repair from A-1 Auto Glass, Inc. (up to $15,000.00 annually) for one year with the option to renew for four additional one year periods totaling $75,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 13 Price agreement for Hazardous and Regulated Waste Disposal generated from city facilities and activities from Green Planet, Inc. for one year not to exceed $25,000 with the option to renew for four (4) additional one-year periods totaling $125,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 14 Service Agreement with Lantana Communications to maintain & support the City's Avaya phone system in the amount of $51,043.52 for one year with two one-year renewals, totaling $153,130.56 if all extensions are exercised, through Choice Partners Cooperative; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 15 Construction Manager at Risk (CMAR) Contract with Key Construction for pre-construction services for a new Fire Station 4 and addition to Fire Station 6 in the amount of $15,000 and approve a Construction Services Fee of 1.00% to be applied to the actual approved construction costs for the new Fire Station 4 and addition to Fire Station 6 work at a later time 17 Five-Year Tenant Lease with Option to Renew for one Five-Year Term with Firehouse Gasto Park, LLC, for the Operation of a Restaurant at 321 Main Street for 10% of Gross Sales capped at $81,375 annually 18 Settlement Agreement for Chemetco Site PRP Group v. A Square Systems, Inc., et al. No. 3:18-cv-00179-SMY-SCW (S.D. Ill.) in the amount of $5,000 19 Award bids for the completion of two residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction in the amount of $95,000 and Symone Construction in the amount of $101,543 for a combined total of $196,543 20 Renewal of the managed services software contract in the amount of $22,800 with Athena Advanced Networks for proactive system monitoring for our current and our legacy public safety computer system, a sole source provider 21 Contract with TBG Partners, Inc. in the amount of $313,200 and a reimbursable allowance not to exceed $7,500; for a total amount of $320,700 for architectural design services and contract administration for PlayGrand Adventures project 22 Personal Services Contract with J. David Merritt for hospitality development services associated with the proposed hotel and conference center project in the amount of $300,000 23 Contract with Audio DAWg in the amount of $148,135 for recording studio and theater system equipment at the EPIC through a national interlocal agreement with BuyBoard 24 Construction contract with T. Gray Utility Company for Fargo Outfall Rehab Project Phase II in the total amount of $408,037.25; in-house engineering in the amount of $20,400; and 5% construction contract contingency in the amount of $20,400; for a total project cost of $448,837.25 25 Texas Water Development Board Flood Protection Grant Application and Funding Match for ALERT 2 Equipment in the amount of $130,000 26 Final Reconciliation for the Project Utility Adjustment Agreement with LANE-ABRAMS JV for utility relocation costs associated with the Texas Department of Transportation 360 Project in the amount of $196,889.69 27 Change Order with Mission Linen, a retail provider for linen rental services, to add $15,000 annually for additional allowances bringing the annual amount estimated to be paid to the vendor the sum of $75,000, and authorize the City Manager to execute up to three one-year renewals with aggregate price fluctuations of up to $50,000 so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 28 Change Order/Amendment No. 1 to the professional design services contract with Rouch Architects in the amount of $97,315 for construction document production and construction administration services. These services represent all remaining design team work associated with transforming the original Grand Prairie Fire Station 1 into the planned Firehouse Gastro Park restaurant. Beyond this Change Order/Amendment No. 1 fee with the design team, staff is recommending a reimbursable expenses allowance in the amount of $3,400 resulting in a total request of $100,715 29 Change Order/Amendment No. 12 with Lee Lewis Construction, Inc. in the amount of $1,947,385 for multiple items including additional railing at the wave pools, Epic Murals package, additional electrical and insulation modifications 30 Change Order and Renewal #2 for the price agreement, 16111-Traffic Signal Controllers and Cabinets with Iteris, Inc. at an estimated annual cost of $75,750 31 Change Order/Amendment No. 5 with Modern Contractors in the amount of -$37,638.43 for the Prairie Paws Additions and Renovations Project consisting of a new overhead door, sewer line sample port, miscellaneous steel lintels, irrigation system, electrical repairs, power provisions and allowance/value engineering adjustments 32 Fleet Service Center Change Order/Amendment No. 5 with Modern Contractors in the amount of $20,452 for entry gate island provision, structural steel framing additions, fan steel support, removal of GFCI requirement, added manhole, concrete grade beam addition, existing fire hydrant adjustment, elimination of concrete paving, landscape changes, ADA door operator, pipe stands at roof surface, increased masonry reinforcing and framing connection for metal panels 33 Resolution authorizing the use, by the power of eminent domain for public use, to acquire right-of-way parcels located on West Tarrant Road at Arbor Creek, for this drainage, paving and utility improvement project 34 Ordinance authorizing the abandonment of an un-needed utility easement at 2951 Lavanda to Michael and Katherine Stevenson for $250 35 Ordinance amending Chapter 29, "Code Compliance," of the City of Grand Prairie Code of Ordinances, creating Article IX, "Short Term Residential Rentals" 36 Ordinance amending the FY 2017/2018 Capital Improvements Projects Budget; Professional Contract with Priority Group, Inc. for engineering services for Texas Department of Transportation (TxDOT) coordination on City Projects in the not to exceed amount of $49,200 plus 5% contingency in the amount of $2,460 for a total request of $51,660 37 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Amendment/Change Order No. 1 for the Professional Engineering Contract for additional General Wastewater Support with Espey, Inc DBA as RPS in the amount of $78,132 38 Ordinance amending the FY 2017/2018 Red Light Safety Fund; Purchase of three (3) radar-equipped speed detection trailers, from Applied Concepts, Inc. through an HGAC cooperative purchasing agreement in the amount of $18,150 39 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Provide additional guard rail repair funding in the amount of $100,000 for the current fiscal year (2018) from the unobligated fund balance of Street Capital Projects Fund
Grand Prairie Sports Facilities Development Corporation, Board of Directors Appointments and Appointment of President
Citizen Comments Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Adjournment
Invocation: Jeff Kirkpatrick, Systems Pastor, Rush Creek Community Church Pledge of Allegiance to the US Flag and to the Texas Flag led by Council Member Copeland
3 PlayGrand Adventures donation from Station KNON -Presented by Dave Chaos, KNON Station Manager 4 Recognition of the IT Department for receiving the TAGITM 2018 Rising Start Award to Keshnel Penny; and the TAGITM 2018 Excellence Award: Unidirectional Flushing Automation - Presented by Tony Gonzalez - TAGITM Communications Committee 5 Grand Prairie Fire Department Gold Plus Award - Presented by the American Heart Association
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 6 Minutes of the May 15, 2018 meeting 7 Ratification of the application for the FY2018 Urban Area Security Initiative (UASI) Grant of approximately $150,000; and if awarded, authorize the City Manager to accept the grant by signing the Sub-Recipient Agreement and other grant related documents from the Office of the Governor-Homeland Security Grants Division 8 Ratification of the application for the FY2018 State Homeland Security Program (SHSP) Grant in the amount of $24,000; and if awarded authorize the City Manager to accept the grant by signing the Sub-Recipient Agreement and other grant related documents from the Office of the Governor-Homeland Security Grants Division 9 Ratify Change Order No. 2 with Tri-Con Works LLC increasing the contract amount by $49,740 to provide for emergency repairs to the leachate collection system and force main associated with the Gas Control and Collection System located at Grand Prairie Landfill for a total of $1,003,809.95 10 Price agreement for compound pharmaceutical vet drugs for the animal shelter and spay/neuter clinic from Roadrunner Pharmacy in the amount of $35,867.46 annuallyfor one year with the option to renew for four additional one year periods totaling $179,337.30 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 11 Price agreement for support and maintenance for Infor Lawson Environments from Infor (US), Inc. (up to $70,000.00 annually) for one year with the option to renew for four additional one year periods totaling $350,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 12 Price agreement for Fleet Glass Repair from A-1 Auto Glass, Inc. (up to $15,000.00 annually) for one year with the option to renew for four additional one year periods totaling $75,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 13 Price agreement for Hazardous and Regulated Waste Disposal generated from city facilities and activities from Green Planet, Inc. for one year not to exceed $25,000 with the option to renew for four (4) additional one-year periods totaling $125,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 14 Service Agreement with Lantana Communications to maintain & support the City's Avaya phone system in the amount of $51,043.52 for one year with two one-year renewals, totaling $153,130.56 if all extensions are exercised, through Choice Partners Cooperative; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 15 Construction Manager at Risk (CMAR) Contract with Key Construction for pre-construction services for a new Fire Station 4 and addition to Fire Station 6 in the amount of $15,000 and approve a Construction Services Fee of 1.00% to be applied to the actual approved construction costs for the new Fire Station 4 and addition to Fire Station 6 work at a later time 17 Five-Year Tenant Lease with Option to Renew for one Five-Year Term with Firehouse Gasto Park, LLC, for the Operation of a Restaurant at 321 Main Street for 10% of Gross Sales capped at $81,375 annually 18 Settlement Agreement for Chemetco Site PRP Group v. A Square Systems, Inc., et al. No. 3:18-cv-00179-SMY-SCW (S.D. Ill.) in the amount of $5,000 19 Award bids for the completion of two residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction in the amount of $95,000 and Symone Construction in the amount of $101,543 for a combined total of $196,543 20 Renewal of the managed services software contract in the amount of $22,800 with Athena Advanced Networks for proactive system monitoring for our current and our legacy public safety computer system, a sole source provider 21 Contract with TBG Partners, Inc. in the amount of $313,200 and a reimbursable allowance not to exceed $7,500; for a total amount of $320,700 for architectural design services and contract administration for PlayGrand Adventures project 22 Personal Services Contract with J. David Merritt for hospitality development services associated with the proposed hotel and conference center project in the amount of $300,000 23 Contract with Audio DAWg in the amount of $148,135 for recording studio and theater system equipment at the EPIC through a national interlocal agreement with BuyBoard 24 Construction contract with T. Gray Utility Company for Fargo Outfall Rehab Project Phase II in the total amount of $408,037.25; in-house engineering in the amount of $20,400; and 5% construction contract contingency in the amount of $20,400; for a total project cost of $448,837.25 25 Texas Water Development Board Flood Protection Grant Application and Funding Match for ALERT 2 Equipment in the amount of $130,000 26 Final Reconciliation for the Project Utility Adjustment Agreement with LANE-ABRAMS JV for utility relocation costs associated with the Texas Department of Transportation 360 Project in the amount of $196,889.69 27 Change Order with Mission Linen, a retail provider for linen rental services, to add $15,000 annually for additional allowances bringing the annual amount estimated to be paid to the vendor the sum of $75,000, and authorize the City Manager to execute up to three one-year renewals with aggregate price fluctuations of up to $50,000 so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 28 Change Order/Amendment No. 1 to the professional design services contract with Rouch Architects in the amount of $97,315 for construction document production and construction administration services. These services represent all remaining design team work associated with transforming the original Grand Prairie Fire Station 1 into the planned Firehouse Gastro Park restaurant. Beyond this Change Order/Amendment No. 1 fee with the design team, staff is recommending a reimbursable expenses allowance in the amount of $3,400 resulting in a total request of $100,715 29 Change Order/Amendment No. 12 with Lee Lewis Construction, Inc. in the amount of $1,947,385 for multiple items including additional railing at the wave pools, Epic Murals package, additional electrical and insulation modifications 30 Change Order and Renewal #2 for the price agreement, 16111-Traffic Signal Controllers and Cabinets with Iteris, Inc. at an estimated annual cost of $75,750 31 Change Order/Amendment No. 5 with Modern Contractors in the amount of -$37,638.43 for the Prairie Paws Additions and Renovations Project consisting of a new overhead door, sewer line sample port, miscellaneous steel lintels, irrigation system, electrical repairs, power provisions and allowance/value engineering adjustments 32 Fleet Service Center Change Order/Amendment No. 5 with Modern Contractors in the amount of $20,452 for entry gate island provision, structural steel framing additions, fan steel support, removal of GFCI requirement, added manhole, concrete grade beam addition, existing fire hydrant adjustment, elimination of concrete paving, landscape changes, ADA door operator, pipe stands at roof surface, increased masonry reinforcing and framing connection for metal panels 33 Resolution authorizing the use, by the power of eminent domain for public use, to acquire right-of-way parcels located on West Tarrant Road at Arbor Creek, for this drainage, paving and utility improvement project 34 Ordinance authorizing the abandonment of an un-needed utility easement at 2951 Lavanda to Michael and Katherine Stevenson for $250 35 Ordinance amending Chapter 29, "Code Compliance," of the City of Grand Prairie Code of Ordinances, creating Article IX, "Short Term Residential Rentals" 36 Ordinance amending the FY 2017/2018 Capital Improvements Projects Budget; Professional Contract with Priority Group, Inc. for engineering services for Texas Department of Transportation (TxDOT) coordination on City Projects in the not to exceed amount of $49,200 plus 5% contingency in the amount of $2,460 for a total request of $51,660 37 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Amendment/Change Order No. 1 for the Professional Engineering Contract for additional General Wastewater Support with Espey, Inc DBA as RPS in the amount of $78,132 38 Ordinance amending the FY 2017/2018 Red Light Safety Fund; Purchase of three (3) radar-equipped speed detection trailers, from Applied Concepts, Inc. through an HGAC cooperative purchasing agreement in the amount of $18,150 39 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Provide additional guard rail repair funding in the amount of $100,000 for the current fiscal year (2018) from the unobligated fund balance of Street Capital Projects Fund
Grand Prairie Sports Facilities Development Corporation, Board of Directors Appointments and Appointment of President
Citizen Comments Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Adjournment