Invocation: Larry Land, Crisis Response Ministries Chaplain Pledge of Allegiance to the US Flag and to the Texas Flag led by Council Member Tony Shotwell
Presentation of check to Lone Star Park Charities for holiday raffle fundraiser Presented by City of Grand Prairie staff
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 4 Minutes of the December 12, 2017 meeting 5 Engineering Contract with Espey, Inc. DBA as RPS in the amount of $99,200.00, with a 5% Contingency of $4,960.00 for a total of $104,160.00 6 Purchase of one (1) 2019 Kenworth T470 roll-off truck for Landfill, one (1) 2019 Kcnworth T470 flush truck for Wastewater Maintenance, two (2) 2019 Kenworth T370 utility body trucks for Water/Wastewater, five (5) 2019 Kenworth T440 tandem dump trucks for Streets, one (1) 2019 T370 Kenworth thermoplastic truck for Streets, one (1) T370 Kenworth T370 flat dumping bed for Water, two (2) 2019 Kenworth T440 tandem dump trucks for Water/Wastewater, one (1)2019 Kenworth T880 heavy haul truck for Water, and, one (1) 2019 Kenworth T370 water tank truck for Streets through a nationai inter-local agreement with Buyboard from MHC Kenworth Dallas in the amount of $2,182,399.23 7 Purchase of one (1) 2018 Smithco Sweep Star V62 ($23,000) and one (1) 2018 Jacobsen Eclipse 322 ($39,000) from Luber Bros., for a combined total of $62,000 through an Inter-local Agreement with BuyBoard 8 Purchase one (1) 2018 Dodge Ram 4500 pickup with dumping bed ($50,730) from Freedom Chrysler Dodge Jeep Ram, through an inter-local agreement with Houston-Galveston Area Council (HGAC) 9 Contract for auctioneering services with Rene Bates Auctioneers, through BuyBoard, and authorize the vendor to charge a 10% Buyer's Premium on all City property auctioned off 10 Agreement for copier leases from Ricoh in the amount not to exceed $ i 00,464.24 through a national inter-local agreement with Department of Information Resources (DIR) and authorize the City Manager to execute a one year renewal and change orders for additional copier leases as needed so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the lease term 11 Replacement of the Ruthe Jackson Center's HVAC system as follows: $132,400 from Trane for removal and replacement of the existing system and material through an inter-local agreement with U.S. Communities, with a 5% contingency in the amount of $6,620, for a total project cost not to exceed $ 139,020 12 Engineering Contract for General Wastewater Support with Espey, Inc DBA as RPS in the amount of $60,000 with a 5% Contingency amount of $3,000, for a total of $63,000 in the Wastewater Capital Projects Fund 13 Authorize the City Manager to enter into contract with MCCi, LLC in the one time amount of $57,136.80 and the recurring annual maintenance amount of $20,981.30 for the conversion, implementation, and training of Laserfiche Classic to Laserfiche Avante through the national inter-local BuyBoard. This contract would be for one year with four additional one-year renewals available at a grand total not to exceed $162,043.30. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms. 14 Award bid to Randall Reed's Prestige Ford for the purchase of three (3) 2018 Ford Interceptors sedans for Special Service Police (SSP) totaling $77,850. 15 Professional Engineering Design Services Contract with Multatech Engineers for FY18 Water and Wastewater Replacements in the total amount of $130,470 16 Purchase of (6) Hydraulic 8x8 Shoring Shield w/ Speed Struts (shoring boxes) from United Rentals at a cost of $59,883.66 through an inter-local agreement with Choice Partners 17 Change Order/Amendment No. 11 with Lee Lewis Construction, Inc. in the amount of $544,124 for Addendum #4 drawing package coordination, water slide structural concrete piers, ductwork rerouting, audio/video (A/V) equipment and lighting at Epic Waters 19 Resolution reviewing and approving the City's Financial Management Policy 20 Resolution approving the City of Grand Prairie Investment Policy to become effective upon passage and approval 21 Resolution approving the proposed City of Grand Prairie Debt Management Policy to become effective upon passage and approval 22 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Contract with Scientel Wireless, LLC. for purchase and installation of wireless communication equipment through an HGAC cooperative purchasing agreement at a cost of $247,430 plus a 5% contingency of $12,371 for a total cost of $259,801 23 Ordinance Amending the FY 2016/2017 Lake Operating Fund by appropriating $110,152 from Ending Resources and adding $307,860 in revenues from increased Gate Receipts, Park Sites, and Other Revenues. 24 Ordinance amending the FY 2017/2018 Capital Improvements Projects Budget; Change Order/Amendment No. 1 with Home Depot Renovation Services in the amount of $40,378 for RJC mold remediation and additional repairs 25 Ordinance amending the FY 2017/2018 Capital Projects Budget; Change Order/Amendment No. 1 with Pogue Construction in the amount of $4,498,830 for the balance of construction cost for additions and renovations to Warmack Library; 5% contingency in the amount of $208,697; budget allowance of $450,000 for owner-provided furniture/fixtures/equipment (FF&E); $25,000 allowance for construction testing; $25,000 allowance for audio/visual (A/V) provisions; $62,429 allowance for IT/data design and installation; plus a $50,000 allowance for door access and security systems for a total funding request In the amount of $5,319,956 26 Ordinance amending Schedules IN and IV of the Traffic Register by updating the existing school zone on Fieldcrest Drive and new one-way section on Fieldcrest Drive and Valley Brook Lane to have shared zone effective times serving both an elementary and a high school 27 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Award contract to D&H United Fueling Solutions of Grand Prairie in the amount of $517,948.49 for the installation of above-ground fuel tanks at the Service Center.
Resolution confirming the appointment of Megan Mahan as Grand Prairie City Attorney, in accordance with Grand Prairie City Charter Article IV, Section 35, effective February 1, 2018
29 Resolution granting a Chapter 380 Incentive Agreement totaling $2.45 million for Epic West Towne Crossing, L.P., a Texas limited partnership 30 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; 380 Incentive Agreement for Epic West Towne Crossing, L.P. a Texas limited partnership, in the amount of $2,450,000 Adjournment
Invocation: Larry Land, Crisis Response Ministries Chaplain Pledge of Allegiance to the US Flag and to the Texas Flag led by Council Member Tony Shotwell
Presentation of check to Lone Star Park Charities for holiday raffle fundraiser Presented by City of Grand Prairie staff
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 4 Minutes of the December 12, 2017 meeting 5 Engineering Contract with Espey, Inc. DBA as RPS in the amount of $99,200.00, with a 5% Contingency of $4,960.00 for a total of $104,160.00 6 Purchase of one (1) 2019 Kenworth T470 roll-off truck for Landfill, one (1) 2019 Kcnworth T470 flush truck for Wastewater Maintenance, two (2) 2019 Kenworth T370 utility body trucks for Water/Wastewater, five (5) 2019 Kenworth T440 tandem dump trucks for Streets, one (1) 2019 T370 Kenworth thermoplastic truck for Streets, one (1) T370 Kenworth T370 flat dumping bed for Water, two (2) 2019 Kenworth T440 tandem dump trucks for Water/Wastewater, one (1)2019 Kenworth T880 heavy haul truck for Water, and, one (1) 2019 Kenworth T370 water tank truck for Streets through a nationai inter-local agreement with Buyboard from MHC Kenworth Dallas in the amount of $2,182,399.23 7 Purchase of one (1) 2018 Smithco Sweep Star V62 ($23,000) and one (1) 2018 Jacobsen Eclipse 322 ($39,000) from Luber Bros., for a combined total of $62,000 through an Inter-local Agreement with BuyBoard 8 Purchase one (1) 2018 Dodge Ram 4500 pickup with dumping bed ($50,730) from Freedom Chrysler Dodge Jeep Ram, through an inter-local agreement with Houston-Galveston Area Council (HGAC) 9 Contract for auctioneering services with Rene Bates Auctioneers, through BuyBoard, and authorize the vendor to charge a 10% Buyer's Premium on all City property auctioned off 10 Agreement for copier leases from Ricoh in the amount not to exceed $ i 00,464.24 through a national inter-local agreement with Department of Information Resources (DIR) and authorize the City Manager to execute a one year renewal and change orders for additional copier leases as needed so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the lease term 11 Replacement of the Ruthe Jackson Center's HVAC system as follows: $132,400 from Trane for removal and replacement of the existing system and material through an inter-local agreement with U.S. Communities, with a 5% contingency in the amount of $6,620, for a total project cost not to exceed $ 139,020 12 Engineering Contract for General Wastewater Support with Espey, Inc DBA as RPS in the amount of $60,000 with a 5% Contingency amount of $3,000, for a total of $63,000 in the Wastewater Capital Projects Fund 13 Authorize the City Manager to enter into contract with MCCi, LLC in the one time amount of $57,136.80 and the recurring annual maintenance amount of $20,981.30 for the conversion, implementation, and training of Laserfiche Classic to Laserfiche Avante through the national inter-local BuyBoard. This contract would be for one year with four additional one-year renewals available at a grand total not to exceed $162,043.30. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms. 14 Award bid to Randall Reed's Prestige Ford for the purchase of three (3) 2018 Ford Interceptors sedans for Special Service Police (SSP) totaling $77,850. 15 Professional Engineering Design Services Contract with Multatech Engineers for FY18 Water and Wastewater Replacements in the total amount of $130,470 16 Purchase of (6) Hydraulic 8x8 Shoring Shield w/ Speed Struts (shoring boxes) from United Rentals at a cost of $59,883.66 through an inter-local agreement with Choice Partners 17 Change Order/Amendment No. 11 with Lee Lewis Construction, Inc. in the amount of $544,124 for Addendum #4 drawing package coordination, water slide structural concrete piers, ductwork rerouting, audio/video (A/V) equipment and lighting at Epic Waters 19 Resolution reviewing and approving the City's Financial Management Policy 20 Resolution approving the City of Grand Prairie Investment Policy to become effective upon passage and approval 21 Resolution approving the proposed City of Grand Prairie Debt Management Policy to become effective upon passage and approval 22 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Contract with Scientel Wireless, LLC. for purchase and installation of wireless communication equipment through an HGAC cooperative purchasing agreement at a cost of $247,430 plus a 5% contingency of $12,371 for a total cost of $259,801 23 Ordinance Amending the FY 2016/2017 Lake Operating Fund by appropriating $110,152 from Ending Resources and adding $307,860 in revenues from increased Gate Receipts, Park Sites, and Other Revenues. 24 Ordinance amending the FY 2017/2018 Capital Improvements Projects Budget; Change Order/Amendment No. 1 with Home Depot Renovation Services in the amount of $40,378 for RJC mold remediation and additional repairs 25 Ordinance amending the FY 2017/2018 Capital Projects Budget; Change Order/Amendment No. 1 with Pogue Construction in the amount of $4,498,830 for the balance of construction cost for additions and renovations to Warmack Library; 5% contingency in the amount of $208,697; budget allowance of $450,000 for owner-provided furniture/fixtures/equipment (FF&E); $25,000 allowance for construction testing; $25,000 allowance for audio/visual (A/V) provisions; $62,429 allowance for IT/data design and installation; plus a $50,000 allowance for door access and security systems for a total funding request In the amount of $5,319,956 26 Ordinance amending Schedules IN and IV of the Traffic Register by updating the existing school zone on Fieldcrest Drive and new one-way section on Fieldcrest Drive and Valley Brook Lane to have shared zone effective times serving both an elementary and a high school 27 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Award contract to D&H United Fueling Solutions of Grand Prairie in the amount of $517,948.49 for the installation of above-ground fuel tanks at the Service Center.
Resolution confirming the appointment of Megan Mahan as Grand Prairie City Attorney, in accordance with Grand Prairie City Charter Article IV, Section 35, effective February 1, 2018
29 Resolution granting a Chapter 380 Incentive Agreement totaling $2.45 million for Epic West Towne Crossing, L.P., a Texas limited partnership 30 Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; 380 Incentive Agreement for Epic West Towne Crossing, L.P. a Texas limited partnership, in the amount of $2,450,000 Adjournment