Invocation: Gerard Gipson, Practical Christian Church and Grand Prairie Police and Clergy Coalition Pledge of Allegiance to the US Flag and to the Texas Flag led by Council Member Lila Thorn
4 Grand Prairie Library System - Texas Library Association "Libraries Change Communications Award for 2017" - Presented by Amy Sprinkles, Library/Communications and Marketing Director 5 Recognition of Rick Herold, Parks, Arts and Recreation Director - 2017 Terry Hershey Award for Excellence - Presented by Tom Hart, City Manager 6 Eagle Scout Sean Searcey Recognition - Presented by Mayor Ron Jensen
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 7 Minutes of the April 18, 2017 Meeting 8 Price agreement for flex base material from Big City Crushed Concrete ($264,000 annually) for one year with the option to renew four additional one-year periods totaling $1,320,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s) 9 Price agreement for grass and sod replacement from Grey Construction (up to $59,925.00 annually) for one year with the option to renew for four additional one-year periods totaling $299,625.00 if all extensions are exercised; award a secondary to Blue Sky Sod Farm, LLC (up to $58,412.50 annually) to be used only if the primary is unable to fulfill the needs of the department for one year with the option to renew for four additional one-year periods totaling $292,062.50 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 10 Award bids for the completion of two residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction Services in the amount of $172,390 11 Right-of-Way Acquisition - Great Southwest Parkway from Sara Jane to Mayfield Road 12 Contract with Jelco Gymnasium Specialists for Arena Backstops for "The EPIC" in the amount of $77,560 through TIPS 13 Amendment #1 to the Local Project Advance Funding Agreement (LPAFA) with TxDOT in the amount of $46,178 for interchange improvements along SH360 Frontage Roads at Camp Wisdom Road, Lynn Creek Parkway, New York Avenue and Ragland Road. 14 Contract with Stageline Mobile Stage, Inc. in the amount of $277,165, for a mobile stage at Grand Central and special events 15 Construction Manager at Risk (CMAR) Contract with Modern Contractors for pre-construction services for the Charley Taylor Recreation Center in the amount of $1,000 and approve a Construction Services Fee of 2.65% to be applied to the actual approved construction costs for the Charley Taylor Recreation Center additions and renovations. 16 Contract with the recommended low bid contractor, C. Greenscaping, LP, for the installation of a landscape irrigation system at the Charles V. England Training Center at a cost of $63,400; and authorize the City manager to execute change orders with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation for the change order 17 Contract with the recommended best value contractor, Carruthers Landscape, for Median and Right-of-Way mowing services with an estimated annual cost of $222,000 for one year with the option to renew for (4) four additional one-year periods totaling $1,110,000, if all extensions are exercised; and authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or $25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 18 Contract with PlayGrand Adventures non-profit Corporation to allow Corporation to offer City assets to potential sponsors as part of sponsorship packages to aid in Corporation fundraising for PlayGrand Adventures Playground; Contract has a five-year term with the option to renew for three additional five-year terms 19 Amendment to a mutual Interlocal Cooperation Agreement with Dallas Baptist University (DBU) that grants their police department the use of the City's Detention Center facilities and personnel, and to provide terms for enrollment and training of DBU personnel in the City's Police Academy with a renewal option of up to five (5) years 20 Change Order/Amendment No. 9 in the net amount of $150,000 with Austin Bridge and Road, L.P. for MacArthur Paving and Drainage Improvements
Contract with Pepsi for exclusive pouring rights at the EPIC, EPIC Waters, Playgrand and Grand Lawn for five years with two optional one-year renewals that includes payments to the City for the following: annual payment for pouring rights in the amount of $150,000 per year, signing bonuses of $50,000 for year one and $25,000 bonus for year six and seven, $35,000 marketing support for year one and $25,000 marketing support per year for years two through seven, and 30% share of vending machine gross revenue
Items for Individual Consideration Public Hearing and Standards of Care Ordinance for 2017 After School Programs and Summer Camps
Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Adjournment
Invocation: Gerard Gipson, Practical Christian Church and Grand Prairie Police and Clergy Coalition Pledge of Allegiance to the US Flag and to the Texas Flag led by Council Member Lila Thorn
4 Grand Prairie Library System - Texas Library Association "Libraries Change Communications Award for 2017" - Presented by Amy Sprinkles, Library/Communications and Marketing Director 5 Recognition of Rick Herold, Parks, Arts and Recreation Director - 2017 Terry Hershey Award for Excellence - Presented by Tom Hart, City Manager 6 Eagle Scout Sean Searcey Recognition - Presented by Mayor Ron Jensen
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 7 Minutes of the April 18, 2017 Meeting 8 Price agreement for flex base material from Big City Crushed Concrete ($264,000 annually) for one year with the option to renew four additional one-year periods totaling $1,320,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s) 9 Price agreement for grass and sod replacement from Grey Construction (up to $59,925.00 annually) for one year with the option to renew for four additional one-year periods totaling $299,625.00 if all extensions are exercised; award a secondary to Blue Sky Sod Farm, LLC (up to $58,412.50 annually) to be used only if the primary is unable to fulfill the needs of the department for one year with the option to renew for four additional one-year periods totaling $292,062.50 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 10 Award bids for the completion of two residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction Services in the amount of $172,390 11 Right-of-Way Acquisition - Great Southwest Parkway from Sara Jane to Mayfield Road 12 Contract with Jelco Gymnasium Specialists for Arena Backstops for "The EPIC" in the amount of $77,560 through TIPS 13 Amendment #1 to the Local Project Advance Funding Agreement (LPAFA) with TxDOT in the amount of $46,178 for interchange improvements along SH360 Frontage Roads at Camp Wisdom Road, Lynn Creek Parkway, New York Avenue and Ragland Road. 14 Contract with Stageline Mobile Stage, Inc. in the amount of $277,165, for a mobile stage at Grand Central and special events 15 Construction Manager at Risk (CMAR) Contract with Modern Contractors for pre-construction services for the Charley Taylor Recreation Center in the amount of $1,000 and approve a Construction Services Fee of 2.65% to be applied to the actual approved construction costs for the Charley Taylor Recreation Center additions and renovations. 16 Contract with the recommended low bid contractor, C. Greenscaping, LP, for the installation of a landscape irrigation system at the Charles V. England Training Center at a cost of $63,400; and authorize the City manager to execute change orders with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation for the change order 17 Contract with the recommended best value contractor, Carruthers Landscape, for Median and Right-of-Way mowing services with an estimated annual cost of $222,000 for one year with the option to renew for (4) four additional one-year periods totaling $1,110,000, if all extensions are exercised; and authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or $25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 18 Contract with PlayGrand Adventures non-profit Corporation to allow Corporation to offer City assets to potential sponsors as part of sponsorship packages to aid in Corporation fundraising for PlayGrand Adventures Playground; Contract has a five-year term with the option to renew for three additional five-year terms 19 Amendment to a mutual Interlocal Cooperation Agreement with Dallas Baptist University (DBU) that grants their police department the use of the City's Detention Center facilities and personnel, and to provide terms for enrollment and training of DBU personnel in the City's Police Academy with a renewal option of up to five (5) years 20 Change Order/Amendment No. 9 in the net amount of $150,000 with Austin Bridge and Road, L.P. for MacArthur Paving and Drainage Improvements
Contract with Pepsi for exclusive pouring rights at the EPIC, EPIC Waters, Playgrand and Grand Lawn for five years with two optional one-year renewals that includes payments to the City for the following: annual payment for pouring rights in the amount of $150,000 per year, signing bonuses of $50,000 for year one and $25,000 bonus for year six and seven, $35,000 marketing support for year one and $25,000 marketing support per year for years two through seven, and 30% share of vending machine gross revenue
Items for Individual Consideration Public Hearing and Standards of Care Ordinance for 2017 After School Programs and Summer Camps
Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Adjournment