Invocation: TBD Pledge of Allegiance to US Flag and to the Texas Flag led by Council Member Greg Giessner
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 5 Minutes of the March 1, 2016 Meeting 6 Accept the City's Comprehensive Annual Financial Report for Fiscal Year Ending September 30, 2015 7 Price agreement for hot-applied joint and crack sealing services with Curtco, Inc. at an annual cost of $229,000 for one year with the option to renew for four additional one year periods totaling $1,145,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 8 Price agreement for Concrete Paving from Santos Construction, at an estimated annual cost of $9,985,525, with a secondary for McMahon Contracting at an annual cost of $9,226,667, a tertiary with New Star Grading & Paving with an annual cost of $11,395,850 and a fourth to NACC, Inc. at an annual cost of $10,594,889. All agreements will be for one year with the option to renew for four additional one year periods totaling $49,927,625 for Santos Construction, $46,133,338 with McMahon Contracting, $56,979,250 with New Star Grading and Paving and $52,974,445 with NACC, Inc., if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term 9 Price agreement for Regulated Waste Disposal and all related activities from Sunbelt Industrial Services (up to $15,000.00 annually) for one year with the option to renew for four (4) additional one year periods totaling $75,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms City of Grand Prairie Page 2 Printed on 3/18/2016 City Council Meeting Agenda March 22, 2016 10 Price agreement for fleet collision repairs and painting services from AJ's Autobody (up to $300,000 annually) for one year with the option to renew for four, additional one-year periods totaling $1,500,000 if all extensions are exercised; award a secondary to Champion Collision Repair Center (up to $300,000 annually) for one year with the option to renew for four, additional one-year periods totaling $1,500,000 if all extensions are exercised; authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms; and reject bid #16048 Auto Body Shop Repair Services 11 Two 2-year annual lease agreements with Caterpillar Financial Services Corporation to lease an 836K Compactor and a D8T-T4 Dozer for the landfill, in the amount of $661,106.56 for this fiscal year, with a two-year total of $1,322,213.12, through a national, interlocal agreement with Buyboard 12 Purchase of a VAC-CON Sewer Combination Flush Truck - Model V PD3611HEN/1300 LHA from CLS Equipment Co. in the amount of $299,915.00 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC) 13 Purchase of trailer mounted trash pump from Xylem Dewatering Solutions, Inc. dba Godwin Pumps of America, Inc. at a cost of $59,838.02 through an inter-local agreement with Houston-Galveston Area Council of Governments (H-GAC) 14 Intergovernmental contract with Johnson County Special Utility District to revoke current contract (March 6, 2010) and enter into a new contract 15 Purchase of ten (10) 2016 Interstate 30DLE trailers from Interstate Trailers, Inc. in the amount of $200,000 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC) 16 Contract with Garland/DBS Inc. to replace the roof at Tourist Center in the amount of $124,971 plus a $6,250 (5%) contingency, for a total of $131,221. 17 Award Engineering/Design Contract with KSA Engineers for reconstruction of Taxiway B on the west side of Grand Prairie Municipal Airport, in the amount of $71,200 18 Change order number 1 with Denco Construction Specialists in the amount of $68,518.00 for the remodel of the Main Library 19 Award bids for the completion of three residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction Services in the amount of $75,000 each for a total of $225,000 City of Grand Prairie Page 3 Printed on 3/18/2016 City Council Meeting Agenda March 22, 2016 20 Purchase of video surveillance storage solution from Netsync Network Solutions, Inc. in the amount of $420,379.74 21 Purchase of HVAC system and installation at Parks and Recreation Administration Building as follows: $144,668 to Brandt for demo and removal of the existing system and installation of new system through an interlocal agreement with TXMAS; and, $33,708.36 to Trane for the purchase of the HVAC unit through an interlocal agreement with BuyBoard; and, $28,952 to Enviromatic Systems for the purchase and installation of HVAC controllers through an interlocal agreement with BuyBoard for a total cost of $207,328.36 with a 5% contingency in the amount of $10,367, for a total project cost of $217,694.36 22 Engineering and surveying services contract with Halff Associates, Inc. for Paving, Drainage and Utility Improvements along Tarrant Road at Arbor Creek in the total amount of $118,750 23 Professional services contract with McKim and Creed in the amount of $379,925 to provide engineering, surveying and aerial lidar services to update the City's Drainage Master Plan projects including Drainage Problem Assessment and Neighborhood Flooding 24 Acquisition of Real Property (316, 318 and 320 NE 5th Street) for Water Utility Facility Improvement and Drainage Improvement located on Small Hill Street 25 Acquisition of real property (324 NE 5th Street) for Water Utility Facility Improvement and Drainage Improvement on Small Hill Street in the not to exceed amount of $50,000 26 Ordinance amending Section 26-158 of the Grand Prairie Code of Ordinances and Water Conservation Ordinance #7937 to prohibit irrigation between the hours of 10 AM and 6 PM year-round and limiting irrigation to two days per week 27 Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget for Pavement Cut Repairs Public Hearing Consent Agenda
Public Hearing Consent Agenda 28 S160301 - Site Plan - Starbucks (Carrier and Westchase) (City Council District 6). Approve a site plan to construct and operate a restaurant with drive-through. The 1.61-acre property, located at 510 Westchase Drive, is zoned Planned Development-173 (PD-173) District. The agent is John Bezner, Civil Point Engineers and the owner William McGuire, UDC Global, LLC. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). City of Grand Prairie Page 4 Printed on 3/18/2016 City Council Meeting Agenda March 22, 2016 29 S160302 - Site Plan - Panera and Rusty Taco (Carrier and Westchase) (City Council District 6). Approve a site plan to construct and operate two restaurants with drive-through. The 0.95-acre property, located at 510 Westchase Drive, is zoned Planned The Development-173 (PD-173) District. The agent is John Bezner, Civil Point Engineers and the owner is William McGuire, UDC Global, LLC. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). 30 S160304 - Site Plan - 501 Fountain Pkwy (City Council District 1). Approval of a Site Plan authorizing a 50,000 sq.ft. warehouse expansion to the existing approximately 160,000 sq.ft. Siemens industrial warehouse facility. The property, zoned Light Industrial (LI) District and within the S.H. 360 Corridor Overlay District, is generally located east of S.H. 360 and south of Fountain Parkway. The agent is Clayton Strolle, Pacheco Koch and the owner is Steven Ngo, Siemens Corporation. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). 31 SU160302 - Specific Use Permit - Love's Travel Stop (City Council District 1). Approval of a Specific Use Permit/Site Plan permitting a truck tire retreading facility operating out of 94,609 sq.ft. tenant space of a 366,466 sq.ft. multi-tenant industrial building. In addition to the retreading operations, the facility will operate as a new commercial truck tire, included the newly retreaded tires, and light mechanical parts distribution center. The multi-tenant industrial building that houses the subject tenant space is located on an 18.143 acre lot. The property is generally located west of Roy Orr Blvd. and north of Oakdale Road. The agent is Steve Riordan, Stream Realty Partners, the applicant is Jeff Rice, Love's Travel Stops and Country Stores, and the owner is Chris Jackson, Riverpoint Industrial Investors LLC. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0).
Public Hearing on Zoning Applications S160305 - Site Plan - Winding Creek Apartments (City Council District 2 & 4). Approve a site plan to construct and operate a multi-family residential development. The 22.98-acre property, generally located north of Sara Jane Parkway and west of Bob Smith Parkway, is zoned Planned Development-353 (PD-353) District, is within the State Highway 161 (SH-161) and Interstate Highway 20 (I-20) Corridor Overlay Districts. The applicant is Bryan Moore, DBA Architects and the owner is Grant Lorimer, GT Winding Creek LP. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0).
SU160301/S160303 - Specific Use Permit/Site Plan - El Pollo Loco (City Council District 1). Approve a specific use permit and site plan to construct and operate a restaurant with drive-through. The 1.09-acre property, zoned General Retail-1 (GR-1) District, is located at 2125 N. State Highway 360 (SH 360), is within the State Highway 360 (SH 360) Corridor Overlay District. The agent is Matt Moore, Claymoore Engineering Inc., the applicant is John Murphy, Chicken Time Real Estate, and the owner is Martin Schelling, Conifer Real Estate. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0).
Z151101/CP151101 - Zoning Change/Concept Plan - Versailles Estates (City Council District 6). Approve to change the zoning on 10.00 acres from Agriculture District to a Planned Development District for single family detached residential uses. The 10.00-acre property, zoned Agriculture (A) District, is located at 7700 Arlington Webb Britton Road, and is within the Lake Ridge Corridor Overlay District. The agent is Matt Cragun, Cumulus Design, the applicant is Raymond Mallick, Vector Builders, and the owner is Patricio Medrano Jr. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). Adjournment
Invocation: TBD Pledge of Allegiance to US Flag and to the Texas Flag led by Council Member Greg Giessner
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 5 Minutes of the March 1, 2016 Meeting 6 Accept the City's Comprehensive Annual Financial Report for Fiscal Year Ending September 30, 2015 7 Price agreement for hot-applied joint and crack sealing services with Curtco, Inc. at an annual cost of $229,000 for one year with the option to renew for four additional one year periods totaling $1,145,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 8 Price agreement for Concrete Paving from Santos Construction, at an estimated annual cost of $9,985,525, with a secondary for McMahon Contracting at an annual cost of $9,226,667, a tertiary with New Star Grading & Paving with an annual cost of $11,395,850 and a fourth to NACC, Inc. at an annual cost of $10,594,889. All agreements will be for one year with the option to renew for four additional one year periods totaling $49,927,625 for Santos Construction, $46,133,338 with McMahon Contracting, $56,979,250 with New Star Grading and Paving and $52,974,445 with NACC, Inc., if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term 9 Price agreement for Regulated Waste Disposal and all related activities from Sunbelt Industrial Services (up to $15,000.00 annually) for one year with the option to renew for four (4) additional one year periods totaling $75,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms City of Grand Prairie Page 2 Printed on 3/18/2016 City Council Meeting Agenda March 22, 2016 10 Price agreement for fleet collision repairs and painting services from AJ's Autobody (up to $300,000 annually) for one year with the option to renew for four, additional one-year periods totaling $1,500,000 if all extensions are exercised; award a secondary to Champion Collision Repair Center (up to $300,000 annually) for one year with the option to renew for four, additional one-year periods totaling $1,500,000 if all extensions are exercised; authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms; and reject bid #16048 Auto Body Shop Repair Services 11 Two 2-year annual lease agreements with Caterpillar Financial Services Corporation to lease an 836K Compactor and a D8T-T4 Dozer for the landfill, in the amount of $661,106.56 for this fiscal year, with a two-year total of $1,322,213.12, through a national, interlocal agreement with Buyboard 12 Purchase of a VAC-CON Sewer Combination Flush Truck - Model V PD3611HEN/1300 LHA from CLS Equipment Co. in the amount of $299,915.00 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC) 13 Purchase of trailer mounted trash pump from Xylem Dewatering Solutions, Inc. dba Godwin Pumps of America, Inc. at a cost of $59,838.02 through an inter-local agreement with Houston-Galveston Area Council of Governments (H-GAC) 14 Intergovernmental contract with Johnson County Special Utility District to revoke current contract (March 6, 2010) and enter into a new contract 15 Purchase of ten (10) 2016 Interstate 30DLE trailers from Interstate Trailers, Inc. in the amount of $200,000 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC) 16 Contract with Garland/DBS Inc. to replace the roof at Tourist Center in the amount of $124,971 plus a $6,250 (5%) contingency, for a total of $131,221. 17 Award Engineering/Design Contract with KSA Engineers for reconstruction of Taxiway B on the west side of Grand Prairie Municipal Airport, in the amount of $71,200 18 Change order number 1 with Denco Construction Specialists in the amount of $68,518.00 for the remodel of the Main Library 19 Award bids for the completion of three residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction Services in the amount of $75,000 each for a total of $225,000 City of Grand Prairie Page 3 Printed on 3/18/2016 City Council Meeting Agenda March 22, 2016 20 Purchase of video surveillance storage solution from Netsync Network Solutions, Inc. in the amount of $420,379.74 21 Purchase of HVAC system and installation at Parks and Recreation Administration Building as follows: $144,668 to Brandt for demo and removal of the existing system and installation of new system through an interlocal agreement with TXMAS; and, $33,708.36 to Trane for the purchase of the HVAC unit through an interlocal agreement with BuyBoard; and, $28,952 to Enviromatic Systems for the purchase and installation of HVAC controllers through an interlocal agreement with BuyBoard for a total cost of $207,328.36 with a 5% contingency in the amount of $10,367, for a total project cost of $217,694.36 22 Engineering and surveying services contract with Halff Associates, Inc. for Paving, Drainage and Utility Improvements along Tarrant Road at Arbor Creek in the total amount of $118,750 23 Professional services contract with McKim and Creed in the amount of $379,925 to provide engineering, surveying and aerial lidar services to update the City's Drainage Master Plan projects including Drainage Problem Assessment and Neighborhood Flooding 24 Acquisition of Real Property (316, 318 and 320 NE 5th Street) for Water Utility Facility Improvement and Drainage Improvement located on Small Hill Street 25 Acquisition of real property (324 NE 5th Street) for Water Utility Facility Improvement and Drainage Improvement on Small Hill Street in the not to exceed amount of $50,000 26 Ordinance amending Section 26-158 of the Grand Prairie Code of Ordinances and Water Conservation Ordinance #7937 to prohibit irrigation between the hours of 10 AM and 6 PM year-round and limiting irrigation to two days per week 27 Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget for Pavement Cut Repairs Public Hearing Consent Agenda
Public Hearing Consent Agenda 28 S160301 - Site Plan - Starbucks (Carrier and Westchase) (City Council District 6). Approve a site plan to construct and operate a restaurant with drive-through. The 1.61-acre property, located at 510 Westchase Drive, is zoned Planned Development-173 (PD-173) District. The agent is John Bezner, Civil Point Engineers and the owner William McGuire, UDC Global, LLC. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). City of Grand Prairie Page 4 Printed on 3/18/2016 City Council Meeting Agenda March 22, 2016 29 S160302 - Site Plan - Panera and Rusty Taco (Carrier and Westchase) (City Council District 6). Approve a site plan to construct and operate two restaurants with drive-through. The 0.95-acre property, located at 510 Westchase Drive, is zoned Planned The Development-173 (PD-173) District. The agent is John Bezner, Civil Point Engineers and the owner is William McGuire, UDC Global, LLC. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). 30 S160304 - Site Plan - 501 Fountain Pkwy (City Council District 1). Approval of a Site Plan authorizing a 50,000 sq.ft. warehouse expansion to the existing approximately 160,000 sq.ft. Siemens industrial warehouse facility. The property, zoned Light Industrial (LI) District and within the S.H. 360 Corridor Overlay District, is generally located east of S.H. 360 and south of Fountain Parkway. The agent is Clayton Strolle, Pacheco Koch and the owner is Steven Ngo, Siemens Corporation. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). 31 SU160302 - Specific Use Permit - Love's Travel Stop (City Council District 1). Approval of a Specific Use Permit/Site Plan permitting a truck tire retreading facility operating out of 94,609 sq.ft. tenant space of a 366,466 sq.ft. multi-tenant industrial building. In addition to the retreading operations, the facility will operate as a new commercial truck tire, included the newly retreaded tires, and light mechanical parts distribution center. The multi-tenant industrial building that houses the subject tenant space is located on an 18.143 acre lot. The property is generally located west of Roy Orr Blvd. and north of Oakdale Road. The agent is Steve Riordan, Stream Realty Partners, the applicant is Jeff Rice, Love's Travel Stops and Country Stores, and the owner is Chris Jackson, Riverpoint Industrial Investors LLC. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0).
Public Hearing on Zoning Applications S160305 - Site Plan - Winding Creek Apartments (City Council District 2 & 4). Approve a site plan to construct and operate a multi-family residential development. The 22.98-acre property, generally located north of Sara Jane Parkway and west of Bob Smith Parkway, is zoned Planned Development-353 (PD-353) District, is within the State Highway 161 (SH-161) and Interstate Highway 20 (I-20) Corridor Overlay Districts. The applicant is Bryan Moore, DBA Architects and the owner is Grant Lorimer, GT Winding Creek LP. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0).
SU160301/S160303 - Specific Use Permit/Site Plan - El Pollo Loco (City Council District 1). Approve a specific use permit and site plan to construct and operate a restaurant with drive-through. The 1.09-acre property, zoned General Retail-1 (GR-1) District, is located at 2125 N. State Highway 360 (SH 360), is within the State Highway 360 (SH 360) Corridor Overlay District. The agent is Matt Moore, Claymoore Engineering Inc., the applicant is John Murphy, Chicken Time Real Estate, and the owner is Martin Schelling, Conifer Real Estate. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0).
Z151101/CP151101 - Zoning Change/Concept Plan - Versailles Estates (City Council District 6). Approve to change the zoning on 10.00 acres from Agriculture District to a Planned Development District for single family detached residential uses. The 10.00-acre property, zoned Agriculture (A) District, is located at 7700 Arlington Webb Britton Road, and is within the Lake Ridge Corridor Overlay District. The agent is Matt Cragun, Cumulus Design, the applicant is Raymond Mallick, Vector Builders, and the owner is Patricio Medrano Jr. (On March 7, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). Adjournment