Invocation: Ray Bush, First Baptist Church of Grand Prairie, Victim Relief Ministries Chaplain Pledge of Allegiance to US Flag and to the Texas Flag led by Mayor Pro Tem Swafford
4 15-5037 Presentation to Mayor Jensen by John Spicer, Breeze Energy, 2015 Prairie Lights Title Sponsor 5 15-5053 Keep Texas Beautiful Award - Recognition of the 63rd Regional Support Command, US Army Reserve - Daniel Vargas, Facilities and Requirements Manager, 63rd Regional Support Command
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 6 15-5110 Minutes of the October 13, 2015 Meeting Attachments: 10-13-2015 Council Minutes.pdf 7 15-5133 Purchase of one 2015 24-foot “Justice by Boston Whaler” boat, for the Police Department’s Lake Patrol Unit, from “Brunswick Commercial and Government Products, Inc.,” in the amount of $133,078, through an Inter-Local agreement with the Government Services Administration (GSA) Attachments: 15-5133 Police Boat 8 15-5141 Ratify a contract with the Grand Prairie Arts Council for promotion and facilitation of arts in the community in exchange for $69,000 from the 2015-2016 Hotel Motel fund as approved in the budget Attachments: 15-5141 Arts Council EIF.doc 9 15-5100 Price agreement for SNAP Heartworm, SNAP Parvo, SNAP FeLV, and SNAP Feline Triple tests for testing animal shelter animals from IDEXX (up to $16,470 annually) for one year with the option to renew for three additional one year periods totaling $65,880 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Attachments: IDEXX price agreement.pdf 10 15-5101 Price agreement with Occu-Med to conduct pre-employment and annual physical testing services for the Fire Department for a 3-year contract effective November 1, 2015 to October 31, 2018, with two annual renewal options for years 2019 and 2020, in an estimated annual amount up to $47,000 per year for years one through three, $48,000 for year four, and $49,000 for year five, for a total contract value up to $238,000 over 5 years. This agreement provides guaranteed pricing for each test performed over per year. The City Manager may execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council in the annual budget to satisfy the City’s obligation during the renewal terms. Evaluation FF OCC Health Tabulation.pdf Operating Expenditure Form-OccuMed.doc Attachments: 11 15-5136 Price agreement for safety boots and shoes from Work Wear Shoes (up to $15,000 annually) and Red Wing Brands of America (up to $5,000 annually) for one year with the option to renew for four additional one year periods totaling $100,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Attachments: 15-5136 SAFETY BOOTS TAB.docx 12 15-5103 Software Maintenance with SunGard in an amount not to exceed $206,000 Attachments: 15-5103 Software Maintence EIF.doc 13 15-5111 Annual renewal of Cisco SmartNet maintenance coverage on key City routers, switches, firewalls and teleconference equipment from Flair Data Systems in the amount of $61,796.56, covered on contract DIR-TSO-2542 Attachments: Exp 15-5111.doc 14 15-5097 Annual hardware and software support and maintenance to North Central Texas Council of Governments (NCTCOG) for Lawson Financial and Human Resources applications in the amount of $163,338 Attachments: Exp 15-5097.doc 15 15-5075 Annual Software and Maintenance Agreement with ESRI in the amount of $56,200 Attachments: Exp 15-5075.doc 16 15-5104 Agreement with Innovative Transportation Solutions, Inc. (up to $36,000 annually) for one year with the option to renew for four additional one-year periods, totaling $180,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Attachments: 15-5104 - 01606103 17 15-5081 Change Order #1 for the Advanced Metering Infrastructure project from Itron, Inc., at an estimated amount of $1,650,000 increasing the total project contract to $6,900,000 and authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal term(s) EIF 15-5081.doc 15-5081 Itron.xlsx Attachments: 18 15-5084 Purchase 250 personal protective jackets from Red the Uniform Tailor of Carrollton, TX utilizing the Master Inter-local agreement with the City of Frisco at a total cost of $75,412.50 Attachments: 15-5084 EMS Jackets EIF.doc 19 15-5086 Purchase of Holmatro equipment from Metro Fire of Houston, TX utilizing the Buy Board price agreement at a total cost of $153,480.90 Attachments: 15-5086 Holmatro CIP Budget Sum.xlsx 20 15-5091 Purchase of Asphalt Zipper from Asphalt Zipper, Inc. in the amount of $125,250 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC) ASHPALT ZIPPER QUOTE.pdf Asphalt Zipper Operating Expenditure Form.doc Attachments: 21 15-5094 Purchase of seven (7) portable Silent Messenger boards from Solar Technology, Inc. to replace the older units utilized by Public Works (Streets), in the amount of $121,841.79 through a national, inter-local agreement with General Services Administration (GSA) for disaster recovery preparation 2016 SolarTech Trailers.pdf SolarTech Trailers.doc Attachments: 22 15-5095 Purchase of Gradall wheeled excavator- Model XL-3100 from Kirby-Smith Machinery in the amount of $358,975 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC) 2016 Gradall XL-3100.pdf Gradall Wheeled Excavator.doc 23 15-5099 Purchase of four stretchers (PowerPro XT Cot) $74,403.76 less $8,000 trade-in allowance on four outdated PowerPro Cots for a total of $66,403.76, three stretcher loading systems (Power Load) $71,622.90 Power Pro Cot two lift (Stair Pro) $6,359.60 from sole-source Stryker EMS Equipment of Portage, MI at a total cost of $144,386.26 Attachments: 15-5099 Stretchers EIF.doc 24 15-5102 Purchase SCBA (Self-Contained Breathing Apparatus) voice amplifiers and masks at a total cost of $59,718.27 from Municipal Emergency Services, Inc (MES) of Houston, TX using the City of Fort Worth price agreement Attachments: 15-5102 SCBA Replacement EIF.doc 25 15-5105 Authorize sale of thirteen Tax Foreclosure Properties Attachments: TAX SALE MAP FOR NOVEMBER 3, 2015 AGENDA.pdf 26 15-5131 Purchase of one (1) 2016 International TerraStar with Knapheide body in the amount of $77,557.60 and one (1) 2015 International 7400 Work Star Grapple Truck in the amount of $144,330.84 from Southwest International Truck, Inc. in Arlington, Texas Grand Prairie knapheide Terra Star bb.xls Service Truck.doc Grand Prairie Buy Board petersen 2016.xls Grapple Truck.doc Attachments: 27 15-5132 Engineering services contract with Kimley-Horn and Associates, Inc. for the design of six (6) new traffic signals in the amount of $77,500, plus a 5% contingency of $3,875, for a total project cost of $81,375 Attachments: 15-5132 - 01606501.xlsx 28 15-5135 Contract with Champion Coatings, Inc. of Savage, MN, in the bid amount of $108,900.00 plus a 5% contingency in the amount of $5,445.00 for a total of $114,345.00 for the interior sandblasting and coating of 500,000 gallon Small Hill elevated water storage tank; and reject lowest priced bid from Tank Pro, Inc. of Northport, AL as non-responsive. 15-5135 Champion Coatings.xlsx 15156 Bid Tabulation for cc item 15-1535.pdf Reommendation Letter.pdf 29 15-5137 Purchase of twenty (20) 2016 Chevrolet Tahoe police pursuit vehicles through the international, local agreement with Buyboard from Caldwell Country Baby Jacks II in the amount of $688,400 Commercial Vehicle.doc Court.doc Crime Tax.doc General.doc 2016 Chevy Tahoe PPV.doc Attachments: 30 15-5134 Resolution authorizing the City Manager to apply for funding to the Tarrant County 9-1-1 District Public Safety Answering Points Assistance Program (PSAP), in the amount of $78,890 to purchase 9-1-1 related equipment and supplies 31 15-5106 Ordinance Amending the FY 2015/2016 Capital Improvement Projects Budget; and Construction contract with ACE Pipe Cleaning, Inc. in the amount of $753,163.50 for Miscellaneous Wastewater Replacements at various locations throughout the city; Material testing with Team Consultants in the amount of $12,358; 5% contract contingency in the amount of $37,658; In-house labor distribution in the amount of $37,658, for a total project cost of $840,837.50. 15-5106 WWST.xlsx Letter of Recommendation - Misc. Wastewater Replacements 10-28-2015.pdf Attachments: 32 15-5108 Ordinance amending the FY 2015/2016 Capital Improvement Project Budget; and Change Order 1 with Lee Lewis Construction, Inc. in the amount of $1,100,000 for pre-purchase of aluminum materials for the OpenAire retractable roofing structure on the EPIC Waters facility, resulting in an estimated $392,198 construction cost savings to the City Attachments: 15-5108 EPIC.xlsx 33 15-5098 Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; and authorization to refurbish and remount two Frazer Type I ambulances onto two 2016 Dodge Ram 4500 6.7L diesel chassis 4x4 from Frazer through the licensed franchise dealer, Mac Haik Dodge Chrysler Jeep of Houston, TX at a total cost of $261,750 after a $6,000 trade-in for two 2009 Dodge Ram 3500 cab/chassis using the HGAC price agreement Attachments: 15-5098 FY16 Ambulance Replacement CIP Budget Sum.xlsx 34 15-4945 Ordinance authorizing the issuance and sale of City of Grand Prairie, Texas Combination Tax and Revenue Certificates of Obligation, Series 2015 and all matters incident and related thereto 35 15-4946 Ordinance authorizing the issuance and sale of City of Grand Prairie, Texas General Obligation Refunding Bonds, Series 2015 and all matters incident and related thereto City of Grand Prairie Page 36 15-4947 Ordinance authorizing the issuance and sale of City of Grand Prairie, Texas Water Wastewater Refunding Bonds, Series 2015 and all matters incident and related thereto 37 15-4948 Ordinance authorizing the issuance and sale of City of Grand Prairie, Texas Sales Tax Revenue Bonds, Taxable Series 2015 and all matters incident and related thereto
15-5040 Case No.A-06-14 Second reading and final adoption of an ordinance annexing a portion of Hunter Ferrell Road currently situated within the jurisdiction of Dallas County and the City of Irving and as generally located between S. Belt Line Road and MacArthur Boulevard AND to consider a request to dis-annex a separate portion of Hunter Ferrell Road currently situated within the jurisdiction of the City of Grand Prairie and as generally located between S. Belt Line Road and MacArthur Boulevard AND to further consider a request to dis-annex a portion of MacArthur Boulevard currently situated within the jurisdiction of the City of Grand Prairie generally located and starting at the intersection of Hunter Ferrell Road and MacArthur Boulevard and extending southerly along MacArthur Boulevard approximately ½ mile, the purpose of which is to establish a mutual municipal boundary line, along said section of roadways, between the City of Grand Prairie, Texas and the City of Irving, Texas. The owner/applicant is The City of Grand Prairie Planning Department. Exhibit A - Page 1.pdf Exhibit A - page 2.pdf Service Plan - Hunter-Ferrell Annexation .pdf
Invocation: Ray Bush, First Baptist Church of Grand Prairie, Victim Relief Ministries Chaplain Pledge of Allegiance to US Flag and to the Texas Flag led by Mayor Pro Tem Swafford
4 15-5037 Presentation to Mayor Jensen by John Spicer, Breeze Energy, 2015 Prairie Lights Title Sponsor 5 15-5053 Keep Texas Beautiful Award - Recognition of the 63rd Regional Support Command, US Army Reserve - Daniel Vargas, Facilities and Requirements Manager, 63rd Regional Support Command
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 6 15-5110 Minutes of the October 13, 2015 Meeting Attachments: 10-13-2015 Council Minutes.pdf 7 15-5133 Purchase of one 2015 24-foot “Justice by Boston Whaler” boat, for the Police Department’s Lake Patrol Unit, from “Brunswick Commercial and Government Products, Inc.,” in the amount of $133,078, through an Inter-Local agreement with the Government Services Administration (GSA) Attachments: 15-5133 Police Boat 8 15-5141 Ratify a contract with the Grand Prairie Arts Council for promotion and facilitation of arts in the community in exchange for $69,000 from the 2015-2016 Hotel Motel fund as approved in the budget Attachments: 15-5141 Arts Council EIF.doc 9 15-5100 Price agreement for SNAP Heartworm, SNAP Parvo, SNAP FeLV, and SNAP Feline Triple tests for testing animal shelter animals from IDEXX (up to $16,470 annually) for one year with the option to renew for three additional one year periods totaling $65,880 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Attachments: IDEXX price agreement.pdf 10 15-5101 Price agreement with Occu-Med to conduct pre-employment and annual physical testing services for the Fire Department for a 3-year contract effective November 1, 2015 to October 31, 2018, with two annual renewal options for years 2019 and 2020, in an estimated annual amount up to $47,000 per year for years one through three, $48,000 for year four, and $49,000 for year five, for a total contract value up to $238,000 over 5 years. This agreement provides guaranteed pricing for each test performed over per year. The City Manager may execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council in the annual budget to satisfy the City’s obligation during the renewal terms. Evaluation FF OCC Health Tabulation.pdf Operating Expenditure Form-OccuMed.doc Attachments: 11 15-5136 Price agreement for safety boots and shoes from Work Wear Shoes (up to $15,000 annually) and Red Wing Brands of America (up to $5,000 annually) for one year with the option to renew for four additional one year periods totaling $100,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Attachments: 15-5136 SAFETY BOOTS TAB.docx 12 15-5103 Software Maintenance with SunGard in an amount not to exceed $206,000 Attachments: 15-5103 Software Maintence EIF.doc 13 15-5111 Annual renewal of Cisco SmartNet maintenance coverage on key City routers, switches, firewalls and teleconference equipment from Flair Data Systems in the amount of $61,796.56, covered on contract DIR-TSO-2542 Attachments: Exp 15-5111.doc 14 15-5097 Annual hardware and software support and maintenance to North Central Texas Council of Governments (NCTCOG) for Lawson Financial and Human Resources applications in the amount of $163,338 Attachments: Exp 15-5097.doc 15 15-5075 Annual Software and Maintenance Agreement with ESRI in the amount of $56,200 Attachments: Exp 15-5075.doc 16 15-5104 Agreement with Innovative Transportation Solutions, Inc. (up to $36,000 annually) for one year with the option to renew for four additional one-year periods, totaling $180,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Attachments: 15-5104 - 01606103 17 15-5081 Change Order #1 for the Advanced Metering Infrastructure project from Itron, Inc., at an estimated amount of $1,650,000 increasing the total project contract to $6,900,000 and authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal term(s) EIF 15-5081.doc 15-5081 Itron.xlsx Attachments: 18 15-5084 Purchase 250 personal protective jackets from Red the Uniform Tailor of Carrollton, TX utilizing the Master Inter-local agreement with the City of Frisco at a total cost of $75,412.50 Attachments: 15-5084 EMS Jackets EIF.doc 19 15-5086 Purchase of Holmatro equipment from Metro Fire of Houston, TX utilizing the Buy Board price agreement at a total cost of $153,480.90 Attachments: 15-5086 Holmatro CIP Budget Sum.xlsx 20 15-5091 Purchase of Asphalt Zipper from Asphalt Zipper, Inc. in the amount of $125,250 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC) ASHPALT ZIPPER QUOTE.pdf Asphalt Zipper Operating Expenditure Form.doc Attachments: 21 15-5094 Purchase of seven (7) portable Silent Messenger boards from Solar Technology, Inc. to replace the older units utilized by Public Works (Streets), in the amount of $121,841.79 through a national, inter-local agreement with General Services Administration (GSA) for disaster recovery preparation 2016 SolarTech Trailers.pdf SolarTech Trailers.doc Attachments: 22 15-5095 Purchase of Gradall wheeled excavator- Model XL-3100 from Kirby-Smith Machinery in the amount of $358,975 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC) 2016 Gradall XL-3100.pdf Gradall Wheeled Excavator.doc 23 15-5099 Purchase of four stretchers (PowerPro XT Cot) $74,403.76 less $8,000 trade-in allowance on four outdated PowerPro Cots for a total of $66,403.76, three stretcher loading systems (Power Load) $71,622.90 Power Pro Cot two lift (Stair Pro) $6,359.60 from sole-source Stryker EMS Equipment of Portage, MI at a total cost of $144,386.26 Attachments: 15-5099 Stretchers EIF.doc 24 15-5102 Purchase SCBA (Self-Contained Breathing Apparatus) voice amplifiers and masks at a total cost of $59,718.27 from Municipal Emergency Services, Inc (MES) of Houston, TX using the City of Fort Worth price agreement Attachments: 15-5102 SCBA Replacement EIF.doc 25 15-5105 Authorize sale of thirteen Tax Foreclosure Properties Attachments: TAX SALE MAP FOR NOVEMBER 3, 2015 AGENDA.pdf 26 15-5131 Purchase of one (1) 2016 International TerraStar with Knapheide body in the amount of $77,557.60 and one (1) 2015 International 7400 Work Star Grapple Truck in the amount of $144,330.84 from Southwest International Truck, Inc. in Arlington, Texas Grand Prairie knapheide Terra Star bb.xls Service Truck.doc Grand Prairie Buy Board petersen 2016.xls Grapple Truck.doc Attachments: 27 15-5132 Engineering services contract with Kimley-Horn and Associates, Inc. for the design of six (6) new traffic signals in the amount of $77,500, plus a 5% contingency of $3,875, for a total project cost of $81,375 Attachments: 15-5132 - 01606501.xlsx 28 15-5135 Contract with Champion Coatings, Inc. of Savage, MN, in the bid amount of $108,900.00 plus a 5% contingency in the amount of $5,445.00 for a total of $114,345.00 for the interior sandblasting and coating of 500,000 gallon Small Hill elevated water storage tank; and reject lowest priced bid from Tank Pro, Inc. of Northport, AL as non-responsive. 15-5135 Champion Coatings.xlsx 15156 Bid Tabulation for cc item 15-1535.pdf Reommendation Letter.pdf 29 15-5137 Purchase of twenty (20) 2016 Chevrolet Tahoe police pursuit vehicles through the international, local agreement with Buyboard from Caldwell Country Baby Jacks II in the amount of $688,400 Commercial Vehicle.doc Court.doc Crime Tax.doc General.doc 2016 Chevy Tahoe PPV.doc Attachments: 30 15-5134 Resolution authorizing the City Manager to apply for funding to the Tarrant County 9-1-1 District Public Safety Answering Points Assistance Program (PSAP), in the amount of $78,890 to purchase 9-1-1 related equipment and supplies 31 15-5106 Ordinance Amending the FY 2015/2016 Capital Improvement Projects Budget; and Construction contract with ACE Pipe Cleaning, Inc. in the amount of $753,163.50 for Miscellaneous Wastewater Replacements at various locations throughout the city; Material testing with Team Consultants in the amount of $12,358; 5% contract contingency in the amount of $37,658; In-house labor distribution in the amount of $37,658, for a total project cost of $840,837.50. 15-5106 WWST.xlsx Letter of Recommendation - Misc. Wastewater Replacements 10-28-2015.pdf Attachments: 32 15-5108 Ordinance amending the FY 2015/2016 Capital Improvement Project Budget; and Change Order 1 with Lee Lewis Construction, Inc. in the amount of $1,100,000 for pre-purchase of aluminum materials for the OpenAire retractable roofing structure on the EPIC Waters facility, resulting in an estimated $392,198 construction cost savings to the City Attachments: 15-5108 EPIC.xlsx 33 15-5098 Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; and authorization to refurbish and remount two Frazer Type I ambulances onto two 2016 Dodge Ram 4500 6.7L diesel chassis 4x4 from Frazer through the licensed franchise dealer, Mac Haik Dodge Chrysler Jeep of Houston, TX at a total cost of $261,750 after a $6,000 trade-in for two 2009 Dodge Ram 3500 cab/chassis using the HGAC price agreement Attachments: 15-5098 FY16 Ambulance Replacement CIP Budget Sum.xlsx 34 15-4945 Ordinance authorizing the issuance and sale of City of Grand Prairie, Texas Combination Tax and Revenue Certificates of Obligation, Series 2015 and all matters incident and related thereto 35 15-4946 Ordinance authorizing the issuance and sale of City of Grand Prairie, Texas General Obligation Refunding Bonds, Series 2015 and all matters incident and related thereto City of Grand Prairie Page 36 15-4947 Ordinance authorizing the issuance and sale of City of Grand Prairie, Texas Water Wastewater Refunding Bonds, Series 2015 and all matters incident and related thereto 37 15-4948 Ordinance authorizing the issuance and sale of City of Grand Prairie, Texas Sales Tax Revenue Bonds, Taxable Series 2015 and all matters incident and related thereto
15-5040 Case No.A-06-14 Second reading and final adoption of an ordinance annexing a portion of Hunter Ferrell Road currently situated within the jurisdiction of Dallas County and the City of Irving and as generally located between S. Belt Line Road and MacArthur Boulevard AND to consider a request to dis-annex a separate portion of Hunter Ferrell Road currently situated within the jurisdiction of the City of Grand Prairie and as generally located between S. Belt Line Road and MacArthur Boulevard AND to further consider a request to dis-annex a portion of MacArthur Boulevard currently situated within the jurisdiction of the City of Grand Prairie generally located and starting at the intersection of Hunter Ferrell Road and MacArthur Boulevard and extending southerly along MacArthur Boulevard approximately ½ mile, the purpose of which is to establish a mutual municipal boundary line, along said section of roadways, between the City of Grand Prairie, Texas and the City of Irving, Texas. The owner/applicant is The City of Grand Prairie Planning Department. Exhibit A - Page 1.pdf Exhibit A - page 2.pdf Service Plan - Hunter-Ferrell Annexation .pdf