Invocation: Charles Hill, Layman Leader, Calvary Baptist Church Pledge of Allegiance to US Flag and to the Texas Flag led by Deputy Mayor Pro Tem Clemson
5 Minutes of the June 29, 2015 Special Meeting and the July 14, 2015 Meeting 6 Ratify the acceptance of a Texas State Library and Archives Commission Family Place Grant that sponsored tuition, hotel and food for two Grand Prairie Library staff members to go to the Family Place Training Institute in New York, and provided $6,000 to the tools to implement the program. 7 Ratify Price Agreement Renewal #3 for the Traffic Signal Controller with Trafficware at an estimated annual cost of $229,035 for a total of $1,155,300 ($232,410 yr 1-3, $229,035 yr 4-5) if all renewal options are exercised, and authorize the city manager to execute future renewals so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during renewal term and as long as total cost of the price agreement does not increase by twenty-five percent (25%) of the original contracted amount 8 Place a proposal on the September 15, 2015 agenda to adopt a 2015 proposed tax rate of $0.669998/$100 valuation, and call two public hearings on a tax rate that exceeds the effective tax rate for August 18, 2015 and September 1, 2015 9 Final Reconciliation Change Order/Amendment No. 5 with S. J. Louis Construction for Midlothian Water Supply Phase I in the net negative amount of ($56,730.60) 10 Developer Participation Agreement with Weeks-Robinson for the construction of an oversized storm drain under SH303 in the not to exceed amount of $168,650 11 Contingency transfer for outside legal fees pertaining to the matter of CH Realty VII-Ascendant I Dallas 360 Global Logistics Park, LP v. City of Grand Prairie, etal in the amount of $50,000 12 Authorization for the City Manager to enter into a one-year Wrecker/Towing Service Contract which is the sixth of ten available one-year renewals with the current wrecker contractor, Dave’s Hi-Way Wrecker Service. 13 Price agreement for purchase of equipment, (MRO) maintenance, repair and operations supplies, parts, materials and related services for existing roadway lighting and traffic signals from Grainger through a national inter-local agreement with National IPA at an annual cost of $50,000 with four one-year optional renewals totaling to $220,000 ($20,000 yr 1, $50,000 yr 2-5) if all renewals are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms. 14 Price agreement for LED (Light Emitting Diodes) Roadway Lighting from Grainger through a national inter-local agreement with National IPA at an estimated annual cost of $90,000 with four one-year optional renewals totaling to $450,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 15 Price agreement for heating, ventilation, air-conditioning (HVAC) equipment services from Enviromatic Systems through a national inter-local agreement with Buyboard in the amount of $150,000 for one year with the option to renew for an additional one year period totaling to $300,000 if the extension is exercised; and, authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term 16 Price agreement for carpet and flooring services from Carpet Services through a national inter-local agreement with Texas Multiple Award Schedule (TXMAS) in the amount of $100,000 annually for one year with an option to renew for one additional one year totaling $200,000 if the extension is exercised; and, authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term 17 Construction contract to Mart, Inc. in the amount of $579,000 for renovations and additions to the Transit Center Offices, located at the City’s Service Center, 4.2% contingency in the amount of $24,568, and a $40,000 furnishings allowance for a total request of $643,568 18 Resolution authorizing the City Manager to apply for a grant from the U.S. Department of Transportation, Federal Motor Carrier Safety Administration, for the Grand Prairie Police Department's Commercial Vehicle Enforcement Unit to conduct commercial motor vehicle inspections, conduct public awareness campaigns, and fund a full time police officer position in the amount of $223,674 19 Resolution authorizing the City Manager to enter into a Project Specific Agreement with Dallas County in the amount of $3,000,000 for the widening of Camp Wisdom from approximately 1700 linear feet west of Carrier Pkwy to FM 1382 20 Resolution declaring expectation to reimburse expenditures with proceeds of future debt in the amount of $366,426.92 for the purchase of 5.478 acres of property located at 2100 W. Warrior Trail 21 Ordinance amending the FY 2014/2015 Capital Improvements Projects Budget and the Capital Lending and Reserve Fund; and ratify the purchase of 5.478 Acres of property at 2100 W. Warrior Trail in the total amount of $366,426.92 22 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget and authorize the City Manager to enter into a contract with DYNA TEN to provide labor and materials to modify the temperature controls and HVAC systems to correct air distribution issues in the amount of $321,000 at the Police and Fire Public Safety Building (PSB) 23 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget; and a Professional Contract with RPS/Espey for engineering support for the Automated Metering Infrastructure (AMI) and wastewater modeling in the amount of $24,000 plus a 5% contingency of $1,200 for a total of $25,200 24 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget; Construction contract with C. Green Scaping, Inc. in the amount of $821,770 for Main Street Sidewalk, Landscaping, and Hardscaping Improvements from Municipal Court to Annex and Main Street Sidewalk, Landscaping, and Hardscaping Improvements from Center Street to NW 2nd Street; Material testing with TEAM Consultants, Inc. in the amount of $8,515.50; 5% contract contingency in the amount of $41,088.50; In-house labor distribution in the amount of $41,088.50 for a total project cost of $912,462.50 25 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget; Amendment 3 to the KSA contract to design additional parking and electrical improvements in the terminal area for $7,750 for unanticipated expenses associated with the need to rebid the project; Amendment 4 to the KSA contract to parking and design electrical improvements in the terminal area for $91,420.00 for project management; Award of Contract to Mart, Inc. for $729,048.48 for a total amount $828,218.48 (Bid # 15138); and Reject Bid 15116. City
Public Hearing on Zoning Applications Z150701 - Zoning Change - Meadow Park Addition (City Council District 2). A zone change from Single Family-Two (SF-2) to a Planned Development for single family residential development. The property is located in the SH 161 Corridor Overly District at the southwest corner of Robinson Rd and W Warrior Trail, currently address as 3102 Robinson Rd. The agent is E.D. Hill, the applicant is Hal Thorne, Hillstone Construction, LLC, and the owners are Ronald Hopkins, N.D. Hopkins Estate and Veronica Hopkins, N.D. Hopkins Estate. (On July 6, 2015, the Planning and Zoning Commission recommended approval of this request by a vote of 8-1
Citizen Comments Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Adjournment
Invocation: Charles Hill, Layman Leader, Calvary Baptist Church Pledge of Allegiance to US Flag and to the Texas Flag led by Deputy Mayor Pro Tem Clemson
5 Minutes of the June 29, 2015 Special Meeting and the July 14, 2015 Meeting 6 Ratify the acceptance of a Texas State Library and Archives Commission Family Place Grant that sponsored tuition, hotel and food for two Grand Prairie Library staff members to go to the Family Place Training Institute in New York, and provided $6,000 to the tools to implement the program. 7 Ratify Price Agreement Renewal #3 for the Traffic Signal Controller with Trafficware at an estimated annual cost of $229,035 for a total of $1,155,300 ($232,410 yr 1-3, $229,035 yr 4-5) if all renewal options are exercised, and authorize the city manager to execute future renewals so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during renewal term and as long as total cost of the price agreement does not increase by twenty-five percent (25%) of the original contracted amount 8 Place a proposal on the September 15, 2015 agenda to adopt a 2015 proposed tax rate of $0.669998/$100 valuation, and call two public hearings on a tax rate that exceeds the effective tax rate for August 18, 2015 and September 1, 2015 9 Final Reconciliation Change Order/Amendment No. 5 with S. J. Louis Construction for Midlothian Water Supply Phase I in the net negative amount of ($56,730.60) 10 Developer Participation Agreement with Weeks-Robinson for the construction of an oversized storm drain under SH303 in the not to exceed amount of $168,650 11 Contingency transfer for outside legal fees pertaining to the matter of CH Realty VII-Ascendant I Dallas 360 Global Logistics Park, LP v. City of Grand Prairie, etal in the amount of $50,000 12 Authorization for the City Manager to enter into a one-year Wrecker/Towing Service Contract which is the sixth of ten available one-year renewals with the current wrecker contractor, Dave’s Hi-Way Wrecker Service. 13 Price agreement for purchase of equipment, (MRO) maintenance, repair and operations supplies, parts, materials and related services for existing roadway lighting and traffic signals from Grainger through a national inter-local agreement with National IPA at an annual cost of $50,000 with four one-year optional renewals totaling to $220,000 ($20,000 yr 1, $50,000 yr 2-5) if all renewals are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms. 14 Price agreement for LED (Light Emitting Diodes) Roadway Lighting from Grainger through a national inter-local agreement with National IPA at an estimated annual cost of $90,000 with four one-year optional renewals totaling to $450,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 15 Price agreement for heating, ventilation, air-conditioning (HVAC) equipment services from Enviromatic Systems through a national inter-local agreement with Buyboard in the amount of $150,000 for one year with the option to renew for an additional one year period totaling to $300,000 if the extension is exercised; and, authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term 16 Price agreement for carpet and flooring services from Carpet Services through a national inter-local agreement with Texas Multiple Award Schedule (TXMAS) in the amount of $100,000 annually for one year with an option to renew for one additional one year totaling $200,000 if the extension is exercised; and, authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term 17 Construction contract to Mart, Inc. in the amount of $579,000 for renovations and additions to the Transit Center Offices, located at the City’s Service Center, 4.2% contingency in the amount of $24,568, and a $40,000 furnishings allowance for a total request of $643,568 18 Resolution authorizing the City Manager to apply for a grant from the U.S. Department of Transportation, Federal Motor Carrier Safety Administration, for the Grand Prairie Police Department's Commercial Vehicle Enforcement Unit to conduct commercial motor vehicle inspections, conduct public awareness campaigns, and fund a full time police officer position in the amount of $223,674 19 Resolution authorizing the City Manager to enter into a Project Specific Agreement with Dallas County in the amount of $3,000,000 for the widening of Camp Wisdom from approximately 1700 linear feet west of Carrier Pkwy to FM 1382 20 Resolution declaring expectation to reimburse expenditures with proceeds of future debt in the amount of $366,426.92 for the purchase of 5.478 acres of property located at 2100 W. Warrior Trail 21 Ordinance amending the FY 2014/2015 Capital Improvements Projects Budget and the Capital Lending and Reserve Fund; and ratify the purchase of 5.478 Acres of property at 2100 W. Warrior Trail in the total amount of $366,426.92 22 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget and authorize the City Manager to enter into a contract with DYNA TEN to provide labor and materials to modify the temperature controls and HVAC systems to correct air distribution issues in the amount of $321,000 at the Police and Fire Public Safety Building (PSB) 23 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget; and a Professional Contract with RPS/Espey for engineering support for the Automated Metering Infrastructure (AMI) and wastewater modeling in the amount of $24,000 plus a 5% contingency of $1,200 for a total of $25,200 24 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget; Construction contract with C. Green Scaping, Inc. in the amount of $821,770 for Main Street Sidewalk, Landscaping, and Hardscaping Improvements from Municipal Court to Annex and Main Street Sidewalk, Landscaping, and Hardscaping Improvements from Center Street to NW 2nd Street; Material testing with TEAM Consultants, Inc. in the amount of $8,515.50; 5% contract contingency in the amount of $41,088.50; In-house labor distribution in the amount of $41,088.50 for a total project cost of $912,462.50 25 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget; Amendment 3 to the KSA contract to design additional parking and electrical improvements in the terminal area for $7,750 for unanticipated expenses associated with the need to rebid the project; Amendment 4 to the KSA contract to parking and design electrical improvements in the terminal area for $91,420.00 for project management; Award of Contract to Mart, Inc. for $729,048.48 for a total amount $828,218.48 (Bid # 15138); and Reject Bid 15116. City
Public Hearing on Zoning Applications Z150701 - Zoning Change - Meadow Park Addition (City Council District 2). A zone change from Single Family-Two (SF-2) to a Planned Development for single family residential development. The property is located in the SH 161 Corridor Overly District at the southwest corner of Robinson Rd and W Warrior Trail, currently address as 3102 Robinson Rd. The agent is E.D. Hill, the applicant is Hal Thorne, Hillstone Construction, LLC, and the owners are Ronald Hopkins, N.D. Hopkins Estate and Veronica Hopkins, N.D. Hopkins Estate. (On July 6, 2015, the Planning and Zoning Commission recommended approval of this request by a vote of 8-1
Citizen Comments Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Adjournment