1. 6:30 P.M. - RECONVENE IN OPEN SESSION Invocation: Pastor Carl Allen, Fairview Baptist Church Pledge of Allegiance to US Flag and to the Texas Flag led by Council Member Swafford
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 4 Minutes of the January 6, 2015 Meeting 5 Ratify price agreement renewal #3 for right-of-way landscape maintenance services with Carruthers Landscape Maintenance Services, at an estimated annual cost of $241,192, for a total of $1,134,558 ($208,561 yr1 + $223,082 yr2 + $229,691 yr3 + $241,192 yr4 + $232,032 yr5) if all extensions are exercised 6 Price Agreement with Techline in the up to annual amount of $39,425 for Traffic Signals/Fiber Optic Ground Boxes and authorize the City Manager to execute four additional one-year periods totaling $197,125 if all extensions are exercised, with aggregate price fluctuation of the lesser of up to $50,000 or 25" of the original maximum price, so long as sufficient funding is appropriated by the City Council during the annual budget process 7 Purchase of a Sewer Jetter Trailer (Model 184) from Kinloch Equip and Supply Inc. in the amount of $47,812 through a national inter-local agreement with BuyBoard 8 Authorize the City Manager to apply for and accept grant award for FY 2015 Emergency Management Performance Grant (EMPG) from the Texas Department of Public Safety/Texas Division of Emergency Management. The grant award amount for FY 2015 has not yet been calculated by the State and Federal Government; however $56,129.00 is anticipated. The City of Grand Prairie is at the advanced level of preparedness and is considered an eligible jurisdiction for the Emergency Management Performance Grant for FY 2015. 9 Professional Engineering Services Contract with Lockwood, Andrews and Newnam Consulting Engineers for the Community Rating System (CRS) Program update in the amount of $97,024 10 Award bids to the following vendors: Freedom Chevrolet for (3) Chevrolet Caprices in the amount of $80,919; Caldwell Country for five (5) mid-size sedans in the amount of $90,730; Longhorn Harley-Davidson for one (1) Police motorcycle in the amount of $19,197; And approve purchases through the international-local agreement with Buyboard from Caldwell Country for twenty-two (22) Chevrolet Tahoes in the amount of $672,210 and (3) mid-size sedans in the amount of $55,495; and reject bid #15013 11 Resolution determining local preference for the purchase of vehicles and authorize the purchase of two (2) vans, one (1) animal control truck, one (1) suburban, seven (7) half-ton trucks, nine (9) three-quarter ton trucks and one (1) one ton flatbed truck from the following vendors: Caldwell Country ($227,034) for a suburban, animal control truck, and half-ton trucks; Gunn Chevrolet ($20,054) for a cargo van; Randall Reed’s Prestige Ford ($110,990) for a cutaway van, three-quarter ton trucks and one ton flatbed truck; and Grand Prairie Ford ($155,365) for three-quarter ton trucks; and reject bids for one ton trucks (to be re-bid) 12 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget by $40,160; and authorization to purchase two 2015 Dodge Ram 4500 Type I ambulances from Frazer through their licensed franchise dealer, Mac Haik Dodge Chrysler Jeep of Houston, TX using the HGAC price agreement at a total cost of $344,900 after a $10,000 trade-in discount for two 2006 Ford F350 Type I ambulances; two (2) Power Load Systems for $44,730.32 and two (2) Power Pro XT Stretchers for $34,579.41 from sole source vendor Stryker EMS Equipment of Portage, MI at a total cost of $75,310 after a $4,000 trade-in discount for two Power Pro stretchers; and $6,200 for related equipment through current price agreements and City purchasing policies and procedures for a grand total of $426,410 13 Ordinance amending FY 2014/2015 Capital Improvements Project Budget; Final Reconciliation to Dallas County in the additional amount of $205,806 for Hunter Ferrell Rd Participation #47601 (Beltline - MacArthur, Incl 1700' of Story) 14 Ordinance providing for a Utility Easement Abandonment - 2811 England Parkway
SU150102/S150102 - Specific Use Permit/Site Plan - 2620 W. Interstate 20 (City Council District 4). Approve a specific use permit and site plan to construct and operate a restaurant with drive-through and speculative retail space. The 0.89-acre property, zoned Planned Development 32 (PD-3) District for general retail uses, is located at 2620 W. IH-20 and is within the IH-20 Overlay District. The agent is Jessica Kilgore, AME Engineering, the applicant is Steve Turnbow, PMC Chase LP, and the owner is Steve Turnbow, TPS Family LP. (On January 5, 2015, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0.)
17. Price agreement for EMS (Emergency Medical Services) pharmaceuticals from BoundTree Medical for $50,000 annually for one year with the option to renew for four additional one year periods totaling $250,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 18. Price Agreement for EMS (Emergency Medical Services) disposable and non-disposable supplies from BoundTree Medical for $200,000 annually for one year with the option to renew for four additional one year periods totaling $1,000,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Citizen Comments Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card.
Executive Session The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” re: Great Southwest Golf Club (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations” Adjournment
1. 6:30 P.M. - RECONVENE IN OPEN SESSION Invocation: Pastor Carl Allen, Fairview Baptist Church Pledge of Allegiance to US Flag and to the Texas Flag led by Council Member Swafford
Consent Agenda The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. 4 Minutes of the January 6, 2015 Meeting 5 Ratify price agreement renewal #3 for right-of-way landscape maintenance services with Carruthers Landscape Maintenance Services, at an estimated annual cost of $241,192, for a total of $1,134,558 ($208,561 yr1 + $223,082 yr2 + $229,691 yr3 + $241,192 yr4 + $232,032 yr5) if all extensions are exercised 6 Price Agreement with Techline in the up to annual amount of $39,425 for Traffic Signals/Fiber Optic Ground Boxes and authorize the City Manager to execute four additional one-year periods totaling $197,125 if all extensions are exercised, with aggregate price fluctuation of the lesser of up to $50,000 or 25" of the original maximum price, so long as sufficient funding is appropriated by the City Council during the annual budget process 7 Purchase of a Sewer Jetter Trailer (Model 184) from Kinloch Equip and Supply Inc. in the amount of $47,812 through a national inter-local agreement with BuyBoard 8 Authorize the City Manager to apply for and accept grant award for FY 2015 Emergency Management Performance Grant (EMPG) from the Texas Department of Public Safety/Texas Division of Emergency Management. The grant award amount for FY 2015 has not yet been calculated by the State and Federal Government; however $56,129.00 is anticipated. The City of Grand Prairie is at the advanced level of preparedness and is considered an eligible jurisdiction for the Emergency Management Performance Grant for FY 2015. 9 Professional Engineering Services Contract with Lockwood, Andrews and Newnam Consulting Engineers for the Community Rating System (CRS) Program update in the amount of $97,024 10 Award bids to the following vendors: Freedom Chevrolet for (3) Chevrolet Caprices in the amount of $80,919; Caldwell Country for five (5) mid-size sedans in the amount of $90,730; Longhorn Harley-Davidson for one (1) Police motorcycle in the amount of $19,197; And approve purchases through the international-local agreement with Buyboard from Caldwell Country for twenty-two (22) Chevrolet Tahoes in the amount of $672,210 and (3) mid-size sedans in the amount of $55,495; and reject bid #15013 11 Resolution determining local preference for the purchase of vehicles and authorize the purchase of two (2) vans, one (1) animal control truck, one (1) suburban, seven (7) half-ton trucks, nine (9) three-quarter ton trucks and one (1) one ton flatbed truck from the following vendors: Caldwell Country ($227,034) for a suburban, animal control truck, and half-ton trucks; Gunn Chevrolet ($20,054) for a cargo van; Randall Reed’s Prestige Ford ($110,990) for a cutaway van, three-quarter ton trucks and one ton flatbed truck; and Grand Prairie Ford ($155,365) for three-quarter ton trucks; and reject bids for one ton trucks (to be re-bid) 12 Ordinance amending the FY 2014/2015 Capital Improvement Projects Budget by $40,160; and authorization to purchase two 2015 Dodge Ram 4500 Type I ambulances from Frazer through their licensed franchise dealer, Mac Haik Dodge Chrysler Jeep of Houston, TX using the HGAC price agreement at a total cost of $344,900 after a $10,000 trade-in discount for two 2006 Ford F350 Type I ambulances; two (2) Power Load Systems for $44,730.32 and two (2) Power Pro XT Stretchers for $34,579.41 from sole source vendor Stryker EMS Equipment of Portage, MI at a total cost of $75,310 after a $4,000 trade-in discount for two Power Pro stretchers; and $6,200 for related equipment through current price agreements and City purchasing policies and procedures for a grand total of $426,410 13 Ordinance amending FY 2014/2015 Capital Improvements Project Budget; Final Reconciliation to Dallas County in the additional amount of $205,806 for Hunter Ferrell Rd Participation #47601 (Beltline - MacArthur, Incl 1700' of Story) 14 Ordinance providing for a Utility Easement Abandonment - 2811 England Parkway
SU150102/S150102 - Specific Use Permit/Site Plan - 2620 W. Interstate 20 (City Council District 4). Approve a specific use permit and site plan to construct and operate a restaurant with drive-through and speculative retail space. The 0.89-acre property, zoned Planned Development 32 (PD-3) District for general retail uses, is located at 2620 W. IH-20 and is within the IH-20 Overlay District. The agent is Jessica Kilgore, AME Engineering, the applicant is Steve Turnbow, PMC Chase LP, and the owner is Steve Turnbow, TPS Family LP. (On January 5, 2015, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0.)
17. Price agreement for EMS (Emergency Medical Services) pharmaceuticals from BoundTree Medical for $50,000 annually for one year with the option to renew for four additional one year periods totaling $250,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 18. Price Agreement for EMS (Emergency Medical Services) disposable and non-disposable supplies from BoundTree Medical for $200,000 annually for one year with the option to renew for four additional one year periods totaling $1,000,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Citizen Comments Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card.
Executive Session The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” re: Great Southwest Golf Club (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations” Adjournment