Call to Order Invocation: Pastor Perry Crenshaw Pledge of Allegiance to US Flag and to the Texas Flag led by Mayor Pro Tem Fregoe
Presentation of check to Muscular Dystrophy Association - Presented by Grand Prairie Firefighters Association
5 14-4014 Minutes of the August 19, 2014 Meeting Attachments: Council Minutes 08-19-2-014 6 14-4012 Council Administrative Directive #3 - City Council Standing Committees Attachments: Administrative Directive 3 - City Council Committees 7 14-4010 Cancel purchase awarded by Council on March 4, 2014, File #14-3454 to Holt Caterpillar Power Systems for purchase and turnkey installation of six (6) generators for a total of $553,968 and award the purchase and turnkey installation of five (5) generators from Holt Caterpillar Power Systems at the Main Library, Fire Stations #2 and # 8, Service Center, and Tony Shotwell Life Center for $541,339, and the purchase of fuel for generators from Martin Eagle Oil at current price estimate for $5,891 for a total cost of $547,230 Attachments: 14-4010 Generators-FS2-FS8-MLIB-SCNTR-SHTWL .pdf CC 14-4010 FIS-Generator-Install FS 2 and 8 09-02-2014.xlsx CC 14-4010 FIS-Generator-Install Main Lib 09-02-2014.xlsx CC 14-4010 FIS-Generator-Install Serv Center and Shotwell Center 09-02-2014.xlsx CC 14-4010 FIS-Generator-Install Shotwell Cntr-2.xlsx CC 14-4010 FIS-Generator-Install Shotwell Cntr-3.xlsx 8 14-3932 Award of the Medical Director contract for the City of Grand Prairie to Questcare under the direction of Dr. Sharon Malone in the amount of $64,000 on an annual basis with an effective date of October 1, 2014. Attachments: Medical Control Scoring Summary and Notes.docx 9 14-3989 Purchase of self contained breathing air purification compressor and accessories from Bauer Compressors, Inc., at a cost not to exceed $55,318, through the General Services Administrative Cooperation Purchasing Program Attachments: GSA Quote.pdf GSA UNICUS III 2013.pdf UNIII25H-E3.doc 14-3989 FIS.doc GSA Quote.pdf GSA UNICUS III 2013.pdf UNIII25H-E3.doc 14-3989 FIS.doc 10 14-3959 Four-year vision insurance agreement with Superior Vision Services, Inc. for basic and buy-up vision services effective January 1, 2015 through December 31, 2018 for an estimated annual cost of $115,000 for a total 4-year estimated cost of $458,000. This includes a rate guarantee for the 4-year contract, with the option for the City Manager to authorize annual renewals beyond the initial contract period if rates are appropriated annually in the budget and renewal rates, in total for all renewed years, do not exceed $50,000 or an increase greater than 25% of the originally contracted rates. Vision RFP Analysis and Scoring.pdf Ins Fund FY15 showing Vision budgeted costs.pdf Operating Expenditure Form-Vision.doc Attachments Vision RFP Analysis and Scoring.pdf Ins Fund FY15 showing Vision budgeted costs.pdf Operating Expenditure Form-Vision.doc 11 14-3960 Enter into a three-year agreement with Metlife for fully insured dental insurance benefits effective January 1, 2015 through December 31, 2017 in the amount of $2,049,121 over the three years, based on the following recommendations: 1) Two-year rate guarantee, with a maximum capped increase of 8% in year three, for Dental PPO Fully insured benefits for an estimated annual amount in years one and two of $619,323 per year and an amount of $668,869 in year three for a total contract value of $1,907,514 over three years; and 2) Two-year rate guarantee, with a maximum capped increase of 7.5% in year three, for Dental Maintenace Organization benefits (DMO) for an estimated annual amount of $46,051 in years one and two and an estimated $49,505 in year three for a total contract value of $141,607 over three years. 3) These agreements shall include the option for the city manager to authorize annual renewals so long as such renewal costs are appropriated in the annual budget and do not exceed $50,000, or more than a 25% increase, over the original contracted rate, for all renewals in total. Attachments Dental RFP Analysis Scoring Sheets.pdf Ins Fund FY15 showing Dental Costs.pdf Operating Expenditure Form-Dental.doc 12 14-3961 Four-year agreement for Life and Long Term Disability insurance through Dearborn National, effective January 1, 2015 through December 31, 2018, with renewal options, at an annual estimated cost of $421,000 for Life Insurance and $80,000 for Long Term Disability Insurance, for a total four-year contract amount of $2,004,000; and authorize the City Manager to renew this contract for additional one-year periods beyond the original contract period if such cost is appropriated in the annual budget and does not increase by more than 25% or $50,000, over all renewal years combined Attachments Life and LTD RFP Analysis and Scoring Summary.pdf Ins Fund FY14-15 showing Life and LTD.pdf Operating Expenditure Form - Life and LTD.pdf 13 14-3987 Construction contract with the apparent low bidder, McMahon Contracting, L.P. in the bid amount of $1,829,281.13 for Freetown Road Phase III from Carrier Parkway and SW 3rd St; material testing in the amount of $19,274 with Alliance Geotechnical Group; in-house engineering in amount of $91,465; a 5% contingency in the amount of $91,465, and $10,000 for street lighting provided by Oncor, for a total requested project cost amount of $2,041,485.13 Attachments: FIS 01406203 FIS 01409603 2014 08 14 Recmd of Award 14 14-3993 One year maintenance agreement with Motorola, a sole source provider, in the amount of $275,452.56 for maintenance and management of the City-wide Radio Communications System from October 1, 2014 through September 30, 2015. Attachments GP 2014-2015 SA signed (2).pdf MOI 2014-15 w mot logo $2MM aggr Prod Incl AL WC (2).pdf Exp 14-3993.doc 15 14-3996 Revision to the purchase order with Durable Specialties, Inc. for the installation of conduit and pull boxes per Oncor specification to provide electric service to the traffic signals along Lake Ridge Pkwy Extension, south of IH-20, in the amount of $5,100 Attachments: FIS 08802103 16 14-3997 Administrative Changes to Solid Waste and Curbside Recycling Service Delivery Route Schedule 17 14-4007 Authorize City Manager to purchase goods for retail resale from Ben E. Keith for The Summit and Ruthe Jackson Center in an amount not to exceed $103,999 for FY 2014/2015. Attachments: Operating Expenditure Form - Summit & RJC 18 14-4008 Agreement with Dallas Area Agency on Aging for $104,731 to provide partially reimbursable meal ($86,732) and Transportation program ($17,999) Attachments: #14-4008-Dallas Area on Aging 19 14-4009 Change Order/Amendment No.2 to the construction contract with S.J Louis Construction in the amount of $39,746.60 for Midlothian Water Supply-Phase I Attachments: FIS 01207201-03 20 14-3995 Resolution authorizing the City Manager to renew a five-year lease agreement with the U.S. Army Corp of Engineers for the property located at 501 East Camp Wisdom Road (Tract 202), Grand Prairie, Texas, for the purpose of continuing to maintain and operate an existing radio telecommunications tower Attachments: Exp 14-3995.doc 21 14-4006 Resolution authorizing the City Manager to enter into an agreement with TxDOT for material inspection and testing services for inspection of structural steel fabrication plants for CCTV camera poles and arterial directional Changeable Message Signs (CMS) structures in the amount of $2,500 Attachments: FIS 01305803.doc 22 14-3999 First of two readings of an ordinance modifying a five-year franchise agreement for solid waste collection services with Republic Waste Services of Texas Ltd. to include a 3% rate increase for both residential and commercial solid waste customers 23 14-3992 The first of two readings of an ordinance of the City of Grand Prairie, Texas, amending the Utilities and Services Chapter of the Code of Ordinances of the City of Grand Prairie, Texas by the amendment of Article VI relating to the regulation of garbage collection and disposal within the city; making this ordinance cumulative; containing a Savings Clause, providing a Severability Clause; providing a Penalty Clause; repealing all ordinances or parts of ordinances in conflict herewith; and to become effective upon its passage, approval and publication
SU110503B - Specific Use Permit Revocation - 1210 Avenue J East (City Council District 1). Revoke Specific Use Permit No. 872 for a metal reclamation and shipping company with outside storage on 4.586 acres. The subject property is zoned Light Industrial (LI) District and is located east of N. Great Southwest Parkway on the south side of Avenue J East. The owner is CunYun Ye. (On August 4, 2014, the Planning and Zoning Commission recommended approval of the revocation by a vote of 9-0.) Attachments: PON.pdf Property Notifications.pdf Exhibit A - Location Map.pdf Exhibit B -Revocation Response Letter -Coherent Metals 7-29-14.pdf Exhibit C - Environmental Services Complaint Summary.pdf Exhibit D - Revocation Response Letter 8-11-14.pdf LOI to Purchase 8770 S Central 7 31 14 Redline.pdf SU110503A Ord. 9363-2012.pdf PZ Draft Minutes 8-4-14.pdf
SU120404A - Specific Use Permit Renewal - 2502 Central Avenue (City Council District 5). Approval of a Specific Use Permit Renewal for an auto body shop with general auto repair on 1.026 acres. The subject property, zoned Commercial (C) District, is located at the northeast corner of Central Avenue and N.E. 25th Street. The subject property is located within the Central Business District-Four (CBD-4) Corridor Overlay District. The agent is Steve Keeton, Keeton Surveying and the owner is Vincente Duan. (On August 4, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0.) Attachments Exhibit A - Location Map.pdf Exhibit B - Operational Plan.pdf Exhibit C - Site Plan.pdf Exhibit D - Building Photo.pdf Exhibit F - Legal Description.pdf Environmental Services Inspection Report 5-29-14.pdf Code Inspection Report 7-15-14.pdf PZ Draft Minutes 8-4-14.pdf
Second Public Hearing on Proposed Tax Rate - Hold the Second Public Hearing seeking citizen comments on Proposed Tax Rate of $0.669998 per $100 assessed valuation in accordance with the Texas Property Tax Code Attachments: Notice of Proposed Rate City of Grand Prairie
Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Adjournment
Call to Order Invocation: Pastor Perry Crenshaw Pledge of Allegiance to US Flag and to the Texas Flag led by Mayor Pro Tem Fregoe
Presentation of check to Muscular Dystrophy Association - Presented by Grand Prairie Firefighters Association
5 14-4014 Minutes of the August 19, 2014 Meeting Attachments: Council Minutes 08-19-2-014 6 14-4012 Council Administrative Directive #3 - City Council Standing Committees Attachments: Administrative Directive 3 - City Council Committees 7 14-4010 Cancel purchase awarded by Council on March 4, 2014, File #14-3454 to Holt Caterpillar Power Systems for purchase and turnkey installation of six (6) generators for a total of $553,968 and award the purchase and turnkey installation of five (5) generators from Holt Caterpillar Power Systems at the Main Library, Fire Stations #2 and # 8, Service Center, and Tony Shotwell Life Center for $541,339, and the purchase of fuel for generators from Martin Eagle Oil at current price estimate for $5,891 for a total cost of $547,230 Attachments: 14-4010 Generators-FS2-FS8-MLIB-SCNTR-SHTWL .pdf CC 14-4010 FIS-Generator-Install FS 2 and 8 09-02-2014.xlsx CC 14-4010 FIS-Generator-Install Main Lib 09-02-2014.xlsx CC 14-4010 FIS-Generator-Install Serv Center and Shotwell Center 09-02-2014.xlsx CC 14-4010 FIS-Generator-Install Shotwell Cntr-2.xlsx CC 14-4010 FIS-Generator-Install Shotwell Cntr-3.xlsx 8 14-3932 Award of the Medical Director contract for the City of Grand Prairie to Questcare under the direction of Dr. Sharon Malone in the amount of $64,000 on an annual basis with an effective date of October 1, 2014. Attachments: Medical Control Scoring Summary and Notes.docx 9 14-3989 Purchase of self contained breathing air purification compressor and accessories from Bauer Compressors, Inc., at a cost not to exceed $55,318, through the General Services Administrative Cooperation Purchasing Program Attachments: GSA Quote.pdf GSA UNICUS III 2013.pdf UNIII25H-E3.doc 14-3989 FIS.doc GSA Quote.pdf GSA UNICUS III 2013.pdf UNIII25H-E3.doc 14-3989 FIS.doc 10 14-3959 Four-year vision insurance agreement with Superior Vision Services, Inc. for basic and buy-up vision services effective January 1, 2015 through December 31, 2018 for an estimated annual cost of $115,000 for a total 4-year estimated cost of $458,000. This includes a rate guarantee for the 4-year contract, with the option for the City Manager to authorize annual renewals beyond the initial contract period if rates are appropriated annually in the budget and renewal rates, in total for all renewed years, do not exceed $50,000 or an increase greater than 25% of the originally contracted rates. Vision RFP Analysis and Scoring.pdf Ins Fund FY15 showing Vision budgeted costs.pdf Operating Expenditure Form-Vision.doc Attachments Vision RFP Analysis and Scoring.pdf Ins Fund FY15 showing Vision budgeted costs.pdf Operating Expenditure Form-Vision.doc 11 14-3960 Enter into a three-year agreement with Metlife for fully insured dental insurance benefits effective January 1, 2015 through December 31, 2017 in the amount of $2,049,121 over the three years, based on the following recommendations: 1) Two-year rate guarantee, with a maximum capped increase of 8% in year three, for Dental PPO Fully insured benefits for an estimated annual amount in years one and two of $619,323 per year and an amount of $668,869 in year three for a total contract value of $1,907,514 over three years; and 2) Two-year rate guarantee, with a maximum capped increase of 7.5% in year three, for Dental Maintenace Organization benefits (DMO) for an estimated annual amount of $46,051 in years one and two and an estimated $49,505 in year three for a total contract value of $141,607 over three years. 3) These agreements shall include the option for the city manager to authorize annual renewals so long as such renewal costs are appropriated in the annual budget and do not exceed $50,000, or more than a 25% increase, over the original contracted rate, for all renewals in total. Attachments Dental RFP Analysis Scoring Sheets.pdf Ins Fund FY15 showing Dental Costs.pdf Operating Expenditure Form-Dental.doc 12 14-3961 Four-year agreement for Life and Long Term Disability insurance through Dearborn National, effective January 1, 2015 through December 31, 2018, with renewal options, at an annual estimated cost of $421,000 for Life Insurance and $80,000 for Long Term Disability Insurance, for a total four-year contract amount of $2,004,000; and authorize the City Manager to renew this contract for additional one-year periods beyond the original contract period if such cost is appropriated in the annual budget and does not increase by more than 25% or $50,000, over all renewal years combined Attachments Life and LTD RFP Analysis and Scoring Summary.pdf Ins Fund FY14-15 showing Life and LTD.pdf Operating Expenditure Form - Life and LTD.pdf 13 14-3987 Construction contract with the apparent low bidder, McMahon Contracting, L.P. in the bid amount of $1,829,281.13 for Freetown Road Phase III from Carrier Parkway and SW 3rd St; material testing in the amount of $19,274 with Alliance Geotechnical Group; in-house engineering in amount of $91,465; a 5% contingency in the amount of $91,465, and $10,000 for street lighting provided by Oncor, for a total requested project cost amount of $2,041,485.13 Attachments: FIS 01406203 FIS 01409603 2014 08 14 Recmd of Award 14 14-3993 One year maintenance agreement with Motorola, a sole source provider, in the amount of $275,452.56 for maintenance and management of the City-wide Radio Communications System from October 1, 2014 through September 30, 2015. Attachments GP 2014-2015 SA signed (2).pdf MOI 2014-15 w mot logo $2MM aggr Prod Incl AL WC (2).pdf Exp 14-3993.doc 15 14-3996 Revision to the purchase order with Durable Specialties, Inc. for the installation of conduit and pull boxes per Oncor specification to provide electric service to the traffic signals along Lake Ridge Pkwy Extension, south of IH-20, in the amount of $5,100 Attachments: FIS 08802103 16 14-3997 Administrative Changes to Solid Waste and Curbside Recycling Service Delivery Route Schedule 17 14-4007 Authorize City Manager to purchase goods for retail resale from Ben E. Keith for The Summit and Ruthe Jackson Center in an amount not to exceed $103,999 for FY 2014/2015. Attachments: Operating Expenditure Form - Summit & RJC 18 14-4008 Agreement with Dallas Area Agency on Aging for $104,731 to provide partially reimbursable meal ($86,732) and Transportation program ($17,999) Attachments: #14-4008-Dallas Area on Aging 19 14-4009 Change Order/Amendment No.2 to the construction contract with S.J Louis Construction in the amount of $39,746.60 for Midlothian Water Supply-Phase I Attachments: FIS 01207201-03 20 14-3995 Resolution authorizing the City Manager to renew a five-year lease agreement with the U.S. Army Corp of Engineers for the property located at 501 East Camp Wisdom Road (Tract 202), Grand Prairie, Texas, for the purpose of continuing to maintain and operate an existing radio telecommunications tower Attachments: Exp 14-3995.doc 21 14-4006 Resolution authorizing the City Manager to enter into an agreement with TxDOT for material inspection and testing services for inspection of structural steel fabrication plants for CCTV camera poles and arterial directional Changeable Message Signs (CMS) structures in the amount of $2,500 Attachments: FIS 01305803.doc 22 14-3999 First of two readings of an ordinance modifying a five-year franchise agreement for solid waste collection services with Republic Waste Services of Texas Ltd. to include a 3% rate increase for both residential and commercial solid waste customers 23 14-3992 The first of two readings of an ordinance of the City of Grand Prairie, Texas, amending the Utilities and Services Chapter of the Code of Ordinances of the City of Grand Prairie, Texas by the amendment of Article VI relating to the regulation of garbage collection and disposal within the city; making this ordinance cumulative; containing a Savings Clause, providing a Severability Clause; providing a Penalty Clause; repealing all ordinances or parts of ordinances in conflict herewith; and to become effective upon its passage, approval and publication
SU110503B - Specific Use Permit Revocation - 1210 Avenue J East (City Council District 1). Revoke Specific Use Permit No. 872 for a metal reclamation and shipping company with outside storage on 4.586 acres. The subject property is zoned Light Industrial (LI) District and is located east of N. Great Southwest Parkway on the south side of Avenue J East. The owner is CunYun Ye. (On August 4, 2014, the Planning and Zoning Commission recommended approval of the revocation by a vote of 9-0.) Attachments: PON.pdf Property Notifications.pdf Exhibit A - Location Map.pdf Exhibit B -Revocation Response Letter -Coherent Metals 7-29-14.pdf Exhibit C - Environmental Services Complaint Summary.pdf Exhibit D - Revocation Response Letter 8-11-14.pdf LOI to Purchase 8770 S Central 7 31 14 Redline.pdf SU110503A Ord. 9363-2012.pdf PZ Draft Minutes 8-4-14.pdf
SU120404A - Specific Use Permit Renewal - 2502 Central Avenue (City Council District 5). Approval of a Specific Use Permit Renewal for an auto body shop with general auto repair on 1.026 acres. The subject property, zoned Commercial (C) District, is located at the northeast corner of Central Avenue and N.E. 25th Street. The subject property is located within the Central Business District-Four (CBD-4) Corridor Overlay District. The agent is Steve Keeton, Keeton Surveying and the owner is Vincente Duan. (On August 4, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0.) Attachments Exhibit A - Location Map.pdf Exhibit B - Operational Plan.pdf Exhibit C - Site Plan.pdf Exhibit D - Building Photo.pdf Exhibit F - Legal Description.pdf Environmental Services Inspection Report 5-29-14.pdf Code Inspection Report 7-15-14.pdf PZ Draft Minutes 8-4-14.pdf
Second Public Hearing on Proposed Tax Rate - Hold the Second Public Hearing seeking citizen comments on Proposed Tax Rate of $0.669998 per $100 assessed valuation in accordance with the Texas Property Tax Code Attachments: Notice of Proposed Rate City of Grand Prairie
Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Adjournment